Kate Siroki Email & Phone Number

Brisbane City, Qld, Au

Brisbane, Queensland, Australia

Portfolio and Division Cost ManagementLead Contract services to support the setup of appropriate cost tracking structures to monitor portfolio and division expenditure, down to project levelContract ManagementManage and provide assurance portfolio of major infrastructure design and delivery contracts (~$300mp.a.) and negotiate service level agreements.Commercial ManagementManage commercial results of the Integrated Solutions Division, analysing performance… Show more Portfolio and Division Cost ManagementLead Contract services to support the setup of appropriate cost tracking structures to monitor portfolio and division expenditure, down to project levelContract ManagementManage and provide assurance portfolio of major infrastructure design and delivery contracts (~$300mp.a.) and negotiate service level agreements.Commercial ManagementManage commercial results of the Integrated Solutions Division, analysing performance trends,monitoring financial results, and making recommendations on adjusting plans and optimizing the use ofresources.Reporting and ReviewManage the reporting of Integrated Solutions division performanceContract and Process AssuranceLead the design and delivery of contract and internal process reviews, enable the delivery of assurance reviews by independent third partiesContract Risk and Issue ManagementManage identification of risks, issues, dependencies, and constraints associated with the infrastructure design and delivery contractsLeadership and DirectionCommunicate the actions needed to implement Commercial’s mission and business plan within the team;explain the relationship to the broader organization's mission, vision and values; motivate people tocommit to these and to doing extraordinary things to achieve business goals.Continuous ImprovementReview existing contracts, division performance and operations across the Integrated Service division toensure the required continuous improvement outcomes are delivered. Show less

Brisbane, Queensland, Australia

Brisbane, Queensland, Australia

Contract administration and commercial incumbent• Administer payments to Consultants and BAU in a timely manner and in accordance with commercial requirements set out in contracts• Management/analysis and tracking of project expenditure per Gate/Work Pack/• Assurance and benchmark of Consultants' target cost estimates (TCE), Rate Exhibits and Change Requests.• Maintain a comprehensive working knowledge of the Head Contract. Ensure all notices are administered in accordance with… Show more Contract administration and commercial incumbent• Administer payments to Consultants and BAU in a timely manner and in accordance with commercial requirements set out in contracts• Management/analysis and tracking of project expenditure per Gate/Work Pack/• Assurance and benchmark of Consultants' target cost estimates (TCE), Rate Exhibits and Change Requests.• Maintain a comprehensive working knowledge of the Head Contract. Ensure all notices are administered in accordance with specific timing required.• Maintain contract administration records and associated data and provide insight for management of risk, issues and improvement opportunities in relation to contracts under management.• Provide support and assistance to Project/Contract Managers regarding contract administrative activities associated with contract management e.g. drafting and releasing of commercial letters to GM.• Prepare contract performance and status reports for relevant reporting requirements and management e.g. assessment of pain/gain regime• Development of budgets, preparation of presentation to the Executive Leader• Managing Change Requests, end-to-end process: analyse stakeholder’s submission/assurance/benchmark/cost allocation/approvals/release of letters/record management• Participation in Integrated Management Meetings, reporting on progress and recording new subjects for further action• Releasing Bank Guarantees, raising POs and actioning other ad hock tasks as requiredWork-flow mapping and improvement initiatives• Identify business improvement initiatives / opportunities and develop improvement processes.• Development of templates, manuals and smart excels for other PMO areas e.g. mapping of the WOsmanagement and training new employee/knowledge transfer• Refining of existing procedures and templates Show less

Queensland Urban Utilities - Kbr Program Development And Delivery Partner

Cost control• Allocation of budget to committed funds• To maintain forecast at completion costs• Identify and report potential cost trends and scope changes and recommend alternative courses of action• Identify, register and report on project critical items• Responsible for the cost control of the Waste Water Metro Program and its implementationo Maintain excel based forecast structured as per P6 CBS (cost breakdown structure)o Ensure cost to date area accurately… Show more Cost control• Allocation of budget to committed funds• To maintain forecast at completion costs• Identify and report potential cost trends and scope changes and recommend alternative courses of action• Identify, register and report on project critical items• Responsible for the cost control of the Waste Water Metro Program and its implementationo Maintain excel based forecast structured as per P6 CBS (cost breakdown structure)o Ensure cost to date area accurately capturedo Ensure that forecast to complete are reviewed with the program manager in accordance with the monthly reporting cycleContract administration and commercial incumbent• Responsible for the cost assurance of IES (Integrated Engineering Services) TCE’so Align contract rates o Use benchmarking dashboard in communication of TCE recommendation and outcome• Prepare slide deck for recommendation to Manager, IES on TCE approval• To provide cost assurance of IES Consultants Target Cost Estimates and Annual Budget• To ensures consultant cost structures are consistent across pre and post market engagements• To provide IES Consultant KPI reporting support• To provide general cost control and forecasting support to Planning and Infrastructure Delivery• Provide payment and progress support and reports to Commercial Lead Show less

Brisbane, Australia

• Supporting team of 40+ employees, short-term support of ~100+ employees• Onboarding of ~60+ employees, demobilisation & contract extensions• Timesheet management in SAP• Writing / Establishing work procedures• Organisation of monthly progress review meetings and Client review meetings as per governance process• Coordination of the IES meetings, minute taking and doc management • Ensure the routine progress reports, invoices, and other deliverables are submitted in… Show more • Supporting team of 40+ employees, short-term support of ~100+ employees• Onboarding of ~60+ employees, demobilisation & contract extensions• Timesheet management in SAP• Writing / Establishing work procedures• Organisation of monthly progress review meetings and Client review meetings as per governance process• Coordination of the IES meetings, minute taking and doc management • Ensure the routine progress reports, invoices, and other deliverables are submitted in accordance with the Client’s procedures and systems• Preparation of the technical and progress review presentations/documents/reports and workflows as required• Coordinate and manage the monthly invoice submission process within the System• Manage the program deliverables register and liaise with the Client for necessary approvals• Manage the document transmittal process for various deliverables both at QUU and KBR systems• Manage the team’s admin requirements such as leave registers, inputs to the timesheet, leadership team visits, travel, expenses and accommodation and any associated interface communication with other KBR Offices• Manage the communication with Leadership teams (i.e. updating the reports, dashboards, distribution of meeting outcomes)• Ensure the routine progress reports, invoices, and other deliverables are submitted in accordance with the Client’s procedures and systems• Establish and maintain strong working relationships with team members• Ensure compliance to the Correspondence, Filing and Document Control procedures using Documentum or other tools as required.• Carry out photocopying, laminating, printing, binding, faxing and all general office tasks as reasonably directed.• Organise and facilitate meetings and functions including refreshments, room bookings, greeting visitors• Recruitment of new employees for other projects e.g. Office manager and Project administration (reviewing resumes, interviewing candidates and developing tests) Show less

Darwin, Australia

Twice nominated for the “JKC Employee of the month” - 2017/2018• Providing Overall Admin Support to the Management, Project Control and Legal/Commercial Teams & Deputy Project Controls Manager• Exchanging, obtaining and maintaining information/correspondence for management.• Preparing Weekly Paint and Insulation report for the Client, Management and PDs.• Consolidating/generating data for the weekly JKC Ichthys LNG Contract & Construction Weekly report re cost, schedule… Show more Twice nominated for the “JKC Employee of the month” - 2017/2018• Providing Overall Admin Support to the Management, Project Control and Legal/Commercial Teams & Deputy Project Controls Manager• Exchanging, obtaining and maintaining information/correspondence for management.• Preparing Weekly Paint and Insulation report for the Client, Management and PDs.• Consolidating/generating data for the weekly JKC Ichthys LNG Contract & Construction Weekly report re cost, schedule, quality performance, HSE, Enviro, Manpower, Subcontracts, Procurement, Communication and Transport, etc. • Gathering information for the manpower cost estimate and analysis • Reconciliation of commercial correspondence and managing the computerized recording• Document control: Daily Logs, reconciliation of letters/letter logs and other documents.• Preparing and maintaining spreadsheets (rosters, staff directory, etc.) for the department/project, as required.• Writing / establishing office procedures• Planning, organising and coordinating special events/projects (logistics, accommodation, catering, site access, etc.)• Asset Custodian e.g. maintaining appropriate levels of office supplies/stationary, PPE.• Updating organisation charts; preparation of the presentation(s)• Meeting and briefing new employees, IT support, coordinating staff seating and movers, timesheets assistance, team HR support. • Organising and coordinating employees’ travel, preparing travel itineraries and accommodation, processing reimbursement claims• Serving as a Fire Warden/First Aider for the department; member of the IIF action team. Show less

Darwin, Australia

Administration and operations• Ensure compliance with established standard policies and procedures.• Assist with the preparation of annual Operations departmental budget.• Preparation and processing of purchase orders and invoices, as required.• Development and analysis of various reports (solar, air-condition consumption etc.)• Preparation and analysis of monthly energy reports.• Undertake building management support tasks e.g. programming of fobs and cards.•… Show more Administration and operations• Ensure compliance with established standard policies and procedures.• Assist with the preparation of annual Operations departmental budget.• Preparation and processing of purchase orders and invoices, as required.• Development and analysis of various reports (solar, air-condition consumption etc.)• Preparation and analysis of monthly energy reports.• Undertake building management support tasks e.g. programming of fobs and cards.• Maintenance & management of car parking systems.• Reconciliation and audit of systems• Processing and interpretation of tenant and contractor documentation e.g. licensing agreements, leasing and contracts.• Liaise with customers, contractors, tenants etc. as required.• Monitor building management system and report faults.• Engage with contractors as required for maintenance and project work• Draft and implement policies and procedures for use across the organization, as requiredMarketing and communication• Co -ordinate the development, design, approval, production and distribution of marketing and communication materials (including advertising, websites, press releases, staff and tenant communications, uniforms etc.) in consultation with the CFO and Directors (the management team).• Liaise with stakeholders where required• Co-ordinate marketing events, advertising campaigns, websites, and other promotional activities• Work with media vendors to establish quotes, production schedules, and delivery of materials• Communications, Draft and review contracts• Act as a brand steward, upholding brand standards across both organizations.• Ensure compliance with established standard policies and procedures.• Assist in the preparation of the marketing budget• Monitor and report marketing expenses, etc. Show less

Estonia

"2009 Best Employee Award"Administration of investment, pension funds and portfolios • Daily monitoring/analysing of the Funds/Portfolios’ performance re fluctuation of prices, bonds redemptions, dividend payments, shares turnover, etc.• Calculating o the investment/pension funds’ and portfolios’ net asset value (NAV)• Processing of the trades/ brokers deals/international payments • Bookkeeping entries into the Oracle• Performing daily detailed account analysis and… Show more "2009 Best Employee Award"Administration of investment, pension funds and portfolios • Daily monitoring/analysing of the Funds/Portfolios’ performance re fluctuation of prices, bonds redemptions, dividend payments, shares turnover, etc.• Calculating o the investment/pension funds’ and portfolios’ net asset value (NAV)• Processing of the trades/ brokers deals/international payments • Bookkeeping entries into the Oracle• Performing daily detailed account analysis and month-end processing and reporting• Reviewing the monthly funds’ Activity Statements and monthly balance sheet reconciliations• Preparing and submitting of the financial annual and monthly reports to the Financial Institutions• Compiling and amending proceduresProcessing/settlement/administration and documentation of foreign bonds, interest-rate derivatives, long-term loans and strategic investments.• Ensuring that payments to vendors are processed within agreed terms.• Verification, confirmation and processing of foreign bond transactions; writing/sending SWIFT codes• Processing of the interest-rate derivatives’ trades • Processing of FX-options related transactions (data verification, confirmation, settlements)• Fixing new interest rates for floating rate instruments• Informing customers of interest-rate derivatives market values. Show less

Master'S Degree, Master Of Arts In Social Sciences / International Finance Management, 4.6

Additional specialization - Strategic Finance Management, Graduated with Cum Laude diploma (with Honour)

Bachelor'S Degree, Bachelor Of Arts In Social Sciences / Business Finance And Investments, 4.0

Secondary Education, Graduated With Silver Medal

Intensive study of English, German, Estonia and Russian languages

Basic Education