Kathleen Hamilton Email & Phone Number

Toronto, Ontario, Canada

-Proficiently manages biweekly payroll processing for a diverse team of 200+ Research Staff, demonstrating meticulous attention to detail and adherence to hospital payroll policies and procedures-Responsible for the planning and coordination of a bimonthly Research Orientation session, designed to onboard and upskill all existing and incoming staff, ensuring alignment with organizational goals and fostering a culture of continuous learning and innovation.-Facilitates a seamless procurement processes by entering orders into the Supplier Relationship Management (SRM) system, ensuring accuracy, timeliness, and adherence to legal guidelines mandated for the Ontario public sector.-Leads the coordination of submissions for the quarterly Academics Newsletter, liaising with contributors to gather content. Utilizes strong organizational skills to manage the compilation and layout of the newsletter. Oversees the distribution process to disseminate the newsletter to all Research Staff and Trainees. Fosters collaboration and communication among contributors to showcase the achievements and initiatives of the academic community effectively.Responsible for generating and consolidating the monthly corporate credit card report, compiling comprehensive data on expenditures and transactions. -Oversees the upkeep of the Iron Mountain database, serving as the primary point of contact for file management within the organization. Coordinates the logistics of file shipments and destruction, ensuring seamless transitions while adhering to security protocols and regulatory requirements.-Efficiently coordinates the signature process for invoices and disbursements, ensuring timely approval and payment processing.-Serves as the primary point of contact for Research Staff and Trainees, providing assistance and guidance on inquiries related to operational resources.

Toronto, Ontario, Canada

>Coordinates the Fetal Cardiac Program, collaborating closely with Mount Sinai's Special Pregnancy Program>Contacts new referrals, ensuring they receive comprehensive appointment information, and addressing any inquiries they may have>Digitized the program's administration by implementing a system that allows patients to sign up for MyChart, a personal health records system>Created and manages a system of appointment emails and reminder emails, resulting in increased attendance and punctuality of patients in the program>Provides administrative support to the Clinical Nurse Coordinators, including analyzing patient reports to track patients requiring follow-up, and uploading consult notes and laboratory results to patient charts>Collaborates with scheduling coordinators to optimize clinic efficiency>Coordinates Cardiology testing for high-volume outpatient and inpatient testing centre>Coordinates inpatient testing performed by cardiology technologists within the hospital>Works with clinical learners to help them meet their learning needs while maximizing patient flow>Leads a monthly team meeting of RNs and Administrative staff, takes meeting minutes and prepares agenda

Toronto, Canada Area

>Provided administrative support to the Research Ethics Board.>Managed correspondence between the Research Ethics Board and Principle Investigators.>Updated and maintained a database of delegated reports, tracking proposals, renewals, deviations, amendments, and closures.>Generated the Research Ethics Full Board Report on a monthly basis, summarizing the activities of the delegated reports.

Toronto, Canada Area

>Provided administrative support to the Executive Administrative Team in Medicine and Academic Affairs>Prepared physician expense reports>Facilitated scheduling and set-up of department meetings, including transcription of meeting minutes and arranging OTN video conferencing>Organized and input the research activities of multiple physicians into an Annual Report for the Division of Developmental Paediatrics >Updated physicians’ CVs in standard University of Toronto format>This position began as a student placement with George Brown College in January 2019, was hired in March 2019

>Used Avimark software to access and maintain accurate patient records>Communicated with clients regarding their pets’ health status, and scheduling of appointments>Used strong customer service skills to perform calmly and competently during emergency situations>Receptionist duties include scheduling appointments, contacting clinics for medical records, and communicating with clients regarding their pets’ health>Performed administrative duties including sending insurance claims for clients and placing special orders for medication and foods>Assisted doctor with appointments by setting up equipment for clinical procedures, cleaning and restocking exam rooms before and after appointments, and animal restraint for procedures >Performed surgical monitoring of patients under anesthesia, including monitoring of vital signs

Bachelor Of Health Studies, Health Policy

Ontario College Diploma, Medical Office Management/Administration, Dean’S Honour List (Designated For Students With A Gpa Of 3.7 Or Higher)

Courses include: Medical Terminology, Technology and Information, Keyboarding, OHIP Billing

Post-Graduate Certificate, Food And Nutrition Management, Dean’S Honour List (Designated For Students With A Gpa Of 3.7 Or Higher)

Courses included: Clinical Nutrition, Food Service Management, Food Modification Lab