Responsible for reconciliation of invoices from vendors weekly, cutting checks to vendors, submitting purchase orders, weekly collections and receivable, setting appointments for customer, scheduling technicians and owners appointments, sales, credit memos, customer complaints, estimates, ordering parts, updating receivables report twice a week, monthly bank reconciliation, weekly bank deposits, vendor payments, tracking advertising and assisting other office personnel with tasks and projects. Ran new software and phone system installation and training for company.

Responsible for reconciliation of invoices from vendors and subcontractors, completion of purchase orders from company offices, processing and entry of company expense reports as well as field checks submitted for weekly check runs. Handled payment discrepancies, credit memos, and corporate accounts. Assisted in end-of-month closing and worked very closely with the assistant manager and manager of the department on a special project dealing with the new purchase order system that was installed. Audited problem accounts, researched and reconciled vendor statements. Communicated with company offices, project coordinators, approving managers and all accounting department personnel with all projects and invoice questions

Responsible for billing work orders for services. Typical duties included comparing technician hours, mileage and any parts used on the job to the PM’s, no charges, startups, warranty work orders, work order, time cards, quotes and receipts for each job and each technician. Sorting of the paperwork after all are matched up correctly and distribute to the proper associate. Entering in all information from the no charges, warranty work orders, startups, work orders and quoted jobs to the system and then billing the appropriate customer and posting to the general ledger. Scanning all paperwork billed out into intact then sorting and saving to customer history. Also made calls to customers or technicians if there were any discrepancies with a job that was performed as well as took payment for the services and emailed out information to the customer that was requested for their records. Position required strong organizational skills along with multitasking abilities. Was commended on multiple occasions by the General Manager for the job I performed.