Administrative Program Coordinator
CurrentPre-Award Finance first-point-of-contact for all prospective clinical trials in Clinical Trials Office (CTO) to coordinate and perform front line feasibility analysis for the Associate Director of Finance Operations and the Feasibility and Administrative Review (FAR) on-boarding committee.• Interface with ARUP Lab clinical trials personnel and Investigational Drug Service pharmacy personnel to coordinate financial and clinical burden projections for Pre-Award Grants/Contracts Officers (GCOs).• Initiate financial spending account approvals and creation for each stream of funding from clinical trials contracts and coordinate all approvals between Office of Sponsored Projects (OSP) legal, HCI oncologists and directors, and University Grants/Contracts Accounting office.• Perform Medicare coverage analyses on all Medicare billables within the University Billing & Compliance uTRAC system and brought CTO to current status on 6 fiscal quarters of lapsed analyses within 6 months.• Coordinate all CTO clinical trials contracts on a rolling basis, from extension requests, to signature gathering, to final execution coordination within paper and digital documents, and the University OSP eProposal and eAward management systems, and brought the CTO office to current status on 6 fiscal quarters of lapsed contracts within 6 months.• Maintain approvals on billing compliance, financial oversight documentation, project spending accounts, and financial delegation approvals with CTO oncologists, investigators, 6+ ancillary departmental reviewers, and OSP legal team.• Assist Associate Director of Finance Operations to analyze and balance workloads among four GCOs and assign new trials for activation to GCOs and prepare status reports for biweekly team meetings.• Evaluate and complete patient radiology imaging invoices to bill sponsors for clinical trials.
