Katherine Steinman Email and Phone Number

- Partner with leadership and marketing to determine event objectives to design, plan and execute programming to those objectives.- Control budget expenditures of $8-10 million annually, ensuring cost savings are considered while maintaining the programs quality- Management of one direct report (Meeting Coordinator); responsible for managing bandwidth and growth.- Research and recommend event sites and venues.- Work with Procurement Team to negotiate contracts effectively by understanding contract verbiage and standards for negotiation.- Create budgets, manage expenses to stay within those budgets and reconcile event bills.- Make recommendations to clients on cost-savings and provide final budget post-event.- Manage event logistics including but not limited to: theming, registration, attendee communication, transportation, & timelines- Deliver events onsite by managing working teams, attendee management, vendor relationships, timelines, and logistics.- Ability to professionally consult and converse with individuals at various levels within the organization both verbally and written.- Promote and maintain a positive rapport between external customers, teammates and service suppliers to enhance internal andexternal customer satisfaction during events.- Able to write error-free event copy and communications. Clear understanding of structure, detail, and tone of communications.

- Working cross-functionally with all levels of stakeholders in a fast-paced environment.- Provide consultative & comprehensive planning support for Event Hosts to ensure an exemplary event experience.- Manage multiple events of 50-600+ attendees, across various industry verticals, with creativity, innovation, & strategy.- Coordinate with facilities, arranging and overseeing all event details, such as logistics, audiovisual, decor, catering, security, entertainment, premiums & transportation.- Work closely with all departments to develop event requirements and deliverables, including but not limited to communications, calendars, registration needs, feedback surveys, & wrap-up reports.- Create detailed events based on strategy while pushing the boundaries of creativity & innovation.- Create & manage the budget while offering suggestions to maximize ROI from conception to reconciliation. -Conduct post event debrief with Event Hosts and communicate comments/compliments/issues to service levels. - Report on budget actuals as well as quantitative & qualitative event data to aid in the success of future events.

Office Support:- Provide office supply management, to include ordering , inventory, receiving orders, and expenses.- Responsible for event materials/product management - receiving orders, maintain inventory and distribute to appropriate staff.- Process ePRFs for office related expenses and invoices, point of contact for AV equipment, conference rooms, office meetings and training's.- Oversee reception and front desk duties, receive incoming calls, provide assistance to callers; greet visitors and provide assistance, ensure office is covered during open hours, assist walk-in patients with mission needs when a mission support role is not in the office.- Oversees all donation processing and cash management received in the office according to cash management handling procedures.- Create bank night kits: batch forms, accounting packets, log, bank bags, and income processing materials, night deposit keys.- Provide Siebel service request support, handle and manage as assigned, reassign to the appropriate staff person as required.Event Support:- Create event related collateral.- Provide event material support; ensuring appropriate accounting; order event related supplies - Prepare event correspondence and mailings, meeting invitations; manage RSVPs; maintain contact lists.- Provide general event support: maintain locations, dates and times for events with SSBC, participant registration, small game of chance license, ticket purchasing , insurance process, event related inquires, auction process.- Provides day of event support as approved and within policy to include registration, check out, setup and take down of equipment (computers, printer, etc.) onsite donation processing.- Pulls reports to support events, review reports as needed, follow up on data quality or content concerns; compile and summarize data to meet specific event needs. Manage specific data.

- Travel on-site to support meetings & events- Conduct numerous reports for housing, travel, and registration- Create collateral for meetings such as, name badges, tent cards, and place holders.- Communicate effectively and efficiently with all parties involved in the event planning process- Coordinate meetings all over the United States for 100+ people- Assist in coordinating of events for 1,000+ people- Facilitate housing and registration for meeting attendees- Create and edit registration websites

- Facilitated housing and registration for meeting attendees- Managed support center telephone and email - Coordinated events and meetings with national event planners and coordinators- Coordinated logistics for event collateral - Prepared collateral and confirmations for meetings- Executed website edits- Expedited the registration process on-site- Conducted an Idea Development presentation for the KPMG Innovation Council

- Effectively and efficiently set-up events for 1,000+ people- Worked in the Toyota Club as a Fan Ambassador - Took initiative when problems arose during events- Handled the responsibility of working in highly restricted areas during events- Provided excellent customer service to fans and VIP's- Handled high stress situations that required quick critical thinking