Katherine Stephens Email & Phone Number

Process vendor payments, statement reconciliations

Answer switchboard, check in patients, receive payments, process insurance information, assist the director in general clerical duties.

Coordinates the provision of durable medical equipment for patients on worker's compensation.Requires attention to detail, and accuracy, knowledge of appropriate software packages such as CSRD, knowledge of types of medical equipment. Must be self motivated, and able to work without supervision.

Staff interpreters for medical and legal appointments, requires extensive use of various computer software packages, ability to work effectively with vendors, and be able to choose best COS providers to maximize profit. Must have the ability to multi task, solve problems, and provide excellent customer service. Success in the position requires ability to work with logistics, work with quotas and closely monitored success ratios. Position also requires the ability to successfully recruit new interpreters sometimes with very short notice. Work environment is extremely fast paced.

Evaluate products to see if they are authentic. Run a $5,000+ cash drawer, and $2,000+ safe. Position entails marketing, including the set up of mail marketing letters using Microsoft Mail Merge. Provision of excellent customer service. Maintaining mandatory documentation for the Sheriff's office regarding each purchase and the use of Pawn Master and Excel to run reports. This position requires you be bonded, and an extensive background check.

Set up file system for research materials. Assist with preparing manuscript for book, performing such tasks as inserting pictures, keying text, wrapping text, and editing manuscript layout. Assist in preparation of expense reports, and perform other routine Administrative Assistant functions as requested by Attorney Moore.

Handled a 90+ call switchboard, assisted staff with setting up files, and entering information into State software system. Responsibilities included ordering supplies from various vendors, and faxing time sensitive legal documents to the court system, and legal representatives. Greeted clients, and notified practitioners of client arrival.

Managed a 1200+ Contract Database in Access. Maintained the hardcopy files and performed all updates in them, and in the database. Assisted the management in updating agreements using Mail Merge in Word, and summarized contracts with summary to be disbursed to executive staff for contract monitoring purposes. I set up new files and was responsible for archiving termed files. I assisted the auditors at fiscal year end by extracting file information and compiling it in report form for their use. Performed routine Administrative Assistant functions for department director, including maintaining executive calendar, ordering supplies, coordinating meeting planning and prepared routine correspondence.

Did the check run, entered end of the month accrual journal entries, and recurring journal entries. Set up invoices for payment after following an extensive approval procedure. Reconciled vendor statments, processed refund checks for the Cash Dept. and assisted with preparation of a $600,000+ morning deposit. Managed the unclaimed property files, by reconciling the statements with the outstanding checks and sending notification letters to the last known address of patients owed refunds. Depending on the results from the letters their check would be reissued or given to management to be sent to the State Unclaimed Property Dept. Responsible for filing hardcopies of invoices and check copies in vendor files.

Pool secretary for 5 managers. Assisted with phones, prepared routine office correspondence, ordered supplies, assisted with clients if needed, Accts Payables for Emergency Assistance, set up database in Access of contributors. Assisted with meeting planning.

Bachelor Of Arts (B.A.), Humanitites, International Relations

Associate Of Arts (A.A.), Liberal Arts, Business