Katherine Teed Email & Phone Number

Chicago, Il, Us

Riverwoods, Il, Us

Riverwoods, Il, Us

Chicago, Il, Us

➤ Provided direct support to the Vice President of Design and Planning and all administrative support for the Americas Select Design Services Team of 17 associates as well as managed status reports for construction of new Hyatt properties.➤ Executed office support by utilizing a full range of administrative, general clerical, and customer service skills including organizing and processing office mail as well as shipping and receiving coordination using Fed Ex, UPS, or USPS.➤ Compiled and maintained bulletin updates for prototype program FF&E specification changes, maintained all project files and various prototype program documents in LeapFILE and SharePoint as well as processed team expense reports.➤ Answered, screened, and directed phone calls, greeted all visitors, assisted in all clerical duties, and managed schedules for departmental meetings or events as well as coordinated and facilitated room set-ups for hotel activities.➤ Assisted management, team members, clients, and visitors by providing professional assistance in person, or by phone, mail, or email including screening and routing phone calls to the appropriate parties and responding to correspondence.➤ Handled office tasks including filing, generating reports and presentations, setting up for meetings, reordering supplies, and anticipating the needs of others in the office to ensure a seamless and positive experience.➤ Maintained calendars, arranged travel, and scheduled meetings, appointments, interviews, seminars, and team events.

➤ Greeted, identified, and announced vendors, customers, job applicants, or other visitors, escorted guests to their destinations as appropriate, answered all incoming calls, and screened callers while providing courteous responses.➤ Maintained records of all visitors, assured the reception area is neat and orderly, performed a variety of routine clerical duties as required, and scheduled conference rooms for interviews, exits, and all employee meetings.➤ Created and maintained NFC's first HR/Facilities Services quarterly newsletter and NFC's first Who to Contact List.➤ Provided backup administrative support to the Human Resources Department, logged in check payments, entered building service requests, and reserved the building conference center for all employee meetings.➤ Administered, modified, and enforced payroll processing schedules, coordinated HR department activities with other departments such as operations and accounting, and worked with management to address specific payroll concerns.➤ Prepared, fulfilled, and distributed payroll checks including reviewing employee expenses and processing reimbursements, reconciling benefits accounts against employee enrollments, and ensuring accuracy of transactions.➤ Issued invoices to customers and clients based on services rendered or goods sold, processed payments received, made bank deposits, and updated records including posting customer checks, vendor payments, and ACH payments.➤ Performed office tasks such as filing, data entry, answering phones, processing mail, correspondence and general inquiries.➤ Processing invoices and payments, and processing billing adjustments or refunds.➤ Reconciled invoices received with departmental billings, monitored vendor statements, fact-checked invoices for payment and processing, and made or tracked payments including issuing checks and making wire transfers.

Chicago, Il, Us

➤ Prepared and maintained over 700 employee personnel files.➤ Prepared 401(k) benefit packages and termination letters. ➤ Kept over 60 properties in compliance with federal and state laws.➤ Posted all open positions on amli.com, monster.com, and other recruitment websites.➤ Tracked employee workshop attendance.➤ Prepared termination reports on Oracle Discover. ➤ Conducted Exit Interviews and prepared quarterly Exit Interview reports. ➤ Acknowledged resumes.➤ Prepared expense reports and check requests.➤ Processed and tracked all incoming invoices and legal notices. ➤ Maintained all real estate files including copying, faxing, and scanning as needed.➤ Reviewed all Certificates of Insurance for accuracy.➤ Coordinated and prepared travel, conference attendance, on and off-site meetings, workshops, training materials, and resources.➤ Opened mail and shipped packages via APEX Messenger, FedEx, Mossner, UPS, and USPS.➤ Relieved the receptionist when necessary.

Chicago, Il, Us

➤ Answered all incoming phone calls to the company and welcomed guests.➤ Provided administrative support to all departments.➤ Updated telephone lists and contact information.➤ Scheduled conference rooms for board meetings.➤ Shipped packages via APEX Messenger, FedEx, Mossner, UPS, and USPS.➤ Ordered office supplies.➤ Maintained Iron Mountain account.➤ Filed expense reports for executives.➤ Kept the reception area clean and fully stocked with company literature.

Oo

➤ Prepared the data and verbal justification for Affirmative Action Plan.➤ Assisted in the development of a Diversity Action Plan by creating and maintaining spreadsheets.➤ Learned Human Resources infrastructure as it relates to legal compliance.

Bachelor Of Arts - Ba, Psychology

Associates Of Arts - Aa, Psychology