• Screened phone calls and emails for the General Manager, providing accurate information and redirecting inquiries as needed.• Managed office supplies inventory, anticipating needs and placing orders to ensure smooth operations.• Created efficient filing systems, both electronically and physically, for easy retrieval of important documents.• Prepared and edited correspondence, reports, presentations, and other documents to support the General Manager.

The Sales Administrator supported the Sales Account Managers and others in planning and organizing sales proposals and coordination of other sales-related duties.•Assisted in the creation of sales presentations, proposals, and contracts to support the sales process.•Supported sales team by managing and organizing all administrative tasks, including data entry, filing, and document preparation.•Generated weekly/monthly reports on sales activities, performance metrics, and pipeline status for management review. •Implemented efficient systems for tracking leads, opportunities, and conversions using CRM software.

Provided complex administrative support to the leadership team to include CEO, COO and multiple Vice Presidents and Managers. •Managed executive calendar, scheduled meetings and appointments with internal and external stakeholders.•Coordinated travel arrangements for executives, including flights, accommodations, and transportation.•Prepared detailed reports, presentations, and financial analysis for executive team to support strategic decision-making process.•Liaised with vendors, suppliers, and service providers to negotiate contracts, resolve issues, and ensure timely delivery of goods or services.•Developed and implemented standardized administrative procedures across multiple departments, resulting in increased efficiency and consistency of operations.

Provided senior sales administrative support for the Sales Excellence Director, the licensing team, five Sales Managers, and twenty-five Account Managers.•Calendar Administrator - coordinating all meetings for the Southwest Region.•Generated weekly/monthly reports on sales activities, performance metrics, and pipeline status for management review using CRM software.• Assisted in the preparation of sales forecasts, budgets, and expense reports.•Provided training and support to sales team members on CRM system usage and best practices.•Supported sales team by managing and organizing all administrative tasks, including data entry, filing, and document preparation.

Executive Assistant and Sales Administrator supporting the marketing and administrative functions for the CEO, General Manager, VP of Human Resources, VP of Marketing and Sales, VP of Operations and the VP of Engineering (JC Carter Pumps sold to Atlas Copco and manufactures / ships LNG Pumps internationally). • Supported sales team by managing and organizing all administrative tasks, including data entry, filing, and document preparation.•Maintained accurate and up-to-date customer records in CRM system to ensure effective communication and follow-up. Generated weekly/monthly reports on sales activities, performance metrics, and pipeline status for management review.• Created sales presentations utilizing PPT, written proposals, and contract administration to support the sales process.•Coordinated logistics for client meetings, including scheduling appointments, arranging international travel, Visa’s, accommodations, and preparing meeting materials.•Provided excellent customer service by promptly responding to inquiries from clients via phone or email.•Participated in team meetings to provide updates on project status.•Served as a liaison between customers/sales representatives/internal departments regarding order status and delivery updates.•Assisted in the preparation of sales forecasts, budgets, and expense reports.

Administration for the Marketing Communications Department supporting the Director of Marketing and the MarCom Team. Specifically, the responsibilities included:•Department accounting functions (purchase orders, execution orders, invoices, contracts); utilizing proprietary software. •Implemented a new complex online collateral and SWAG ordering system which involved contract negotiation and procuring a fulfillment house to support 200 sales representatives.•Managed the production and distribution of marketing materials such as brochures, flyers, and promotional items.•Coordinated logistics for trade shows, conferences, and other events to maximize brand exposure.

Responsibilities included coordination of administrative functions in a complex office environment. The specificduties were as follows:• Human resources support - faculty contracts, tenure, and recruitment, annual personnel performance reviews.• Processed payroll, reconciled budgets, and expense reimbursements.•Organization of department meetings, recording minutes,•Developed semester schedules that included planning, faculty schedules and facilities.•Purchased supplies, ordered textbooks and administrative support of 40 faculty.•Supervised administrative support team within the department.Grant Administrator in the Grants Office •Trained and assisted professors in writing successful proposals.•Proposal management to ensure deadlines and criteria were met.•Hosted training sessions with faculty on proposal generation and management. •Research Grant Opportunities and send out email blasts for upcoming opportunities.Department Coordinator University Outreach for Diversity and Inclusion•Worked with underrepresented students, faculty and administrators to recruit and build retention rates to improve diversity and inclusion success for underrepresented students.•Coordinated diversity events such as the Young Black Scholars Day for the President of the University.