Preparing tax returns for signature and client mailing. Scanning documents into virtual file system. Monitoring emails and department calendar. Typing and proofreading outgoing documentation. Answering phones and taking detailed messages.

Sourcing via Internet and Social Media for new recruits. Typing and proofreading general correspondence. Heavy phone coverage and close client contact. Monitoring department calendar. Processing candidates information and arranging interviews.

Logging in and assigning all incoming accounts to compliance officers. Processing approved discretionary accounts and sending to reproduction. Preparing hedge fund and DBT accounts for lawyer execution. Reviewing college bound funds for issues and assigning to compliance officer for Code-N lift. Monitoring department calendar. Close contact with lawyers, PCAs and regional offices. Scanning and filing documents. Typing correspondence and phone coverage.

Temporary Executive Assistant assigned to Hypo Capital Markets, Inc. and Alliance Bernstein.Hypo Capital Markets, Inc.: Processing Guaranteed Investment Contracts (GICs), Investment Accounts and Repurchasing Agreements. Monitoring the GIC throughout the closing process. Close contact with lawyers, issuers and brokers throughout the transaction. Generating daily market reports. Keeping an updated calendar for the Trading Department. Typing correspondence and monitoring incoming and outgoing mail. Processing invoices and logging expenses in shared spreadsheet. Heavy phones and client contact. Scanning and filing documents.Alliance Bernstein: Processing hedge fund, discretionary and DBT accounts after they have been approved by a compliance officer and preparing them for execution. Preparing parceled accounts and sending them to the regional offices. Stamping approved accounts and sending to reproduction.

Arranging internal and external meetings. Keeping an updated calendar for CEO. Typing and proofreading correspondence. Logging in and processing daily mail. Heavy phone coverage and logging detailed messages into Lotus Notes call sheet. Daily contact with high level internal and visiting parties. Handling highly sensitive information and situations. Monitoring all Opening and Closing Bells. Making travel arrangements and ordering car service. Creating itineraries for domestic and international travel. Processing expense reports and disbursement vouchers.

Assisting the new Chairman, CEO and their assistants in their transition to the Office of the Chairman. Typing and proofreading correspondence. Processing incoming and outgoing mail. Making travel arrangements and ordering car service. Heavy phone coverage.

Coordinator for company conferences. Mailing brochures, taking registrations, invoicing and payment processing. Maintaining the database, reserving conference rooms, hotel reservations and travel arrangements. Distributing CLE credits, creating PowerPoint presentations and generating name badges and tent cards. Typing and proofreading correspondence. Heavy phone coverage and troubleshooting at all conferences. Contact with clients, caterers and hotel liaisons.

Typing and proofreading general correspondence. Maintaining database and coordinating with caterers. Reserving conference rooms and making travel arrangements. Generating name badges and tent cards. Heavy phone coverage and client contact.

Coordinator for EuroFinance and AFP conferences. Arranging mailings, hotel reservations, booth set-up and break down, meeting schedules and presentations. Supporting the GTS team (Cash Management, Trade, Custody and In-Bound Clearing) as follows: Managing monthly pipelines, a custody management program out of Hong Kong and maintaining our disaster recovery details. Travel arrangements and car service. Coordinating visits from SCB staff to USA from our foreign offices. Reserving conference rooms and arranging for refreshments. Monitoring team calendar.