Kathleen Lopes Email and Phone Number

Managing office budgets, implementing and maintaining procedures/office administrative systems.Processed cost transfers, preparation for audits and fiscal year closingMonthly financial review - resolving issues to ensure cost object expenses and revenues are accurate, timely, complete, and properly documentedMonitoring cost collector balances before approving transactions and determining the appropriateness of transactionsVerifying and reconciling ProCard chargesSubmitting and approving travel expense and requisitionsPurchasing, including getting quotes, following up with vendors, creating POs, and managing invoicesManaged the financial review and control process, sent monthly budget reports to all faculty membersAssisted with annual budgeting process ( with faculty and within the departent for special events and retreat)Managed key departmental programs and eventsAssisted with faculty searches and promotion cases.Process reimbursements for out-of-pocket expenses for over 25 faculty members and guest speakersCoordinated logistics for events, meetings, seminars/workshops in person and via zoom, including booking rooms, ordering/picking up food, setting up, and closing roomsNew Employee Onboarding Department webmaster, developed and maintained department webpageSupervise and approved timesheet for student employees and UROPS employees

Managed the financial review and control process, sent monthly budget reports to all faculty membersAssisted with annual budgeting process ( with faculty and within the departent for special events and retreat)Managed key departmental programs and eventsAssisted with faculty searches and promotion cases.Process reimbursements for out-of-pocket expenses for over 25 faculty members and guest speakersCoordinated logistics for events, meetings, seminars/workshops in person and via zoom, including booking rooms, ordering/picking up food, setting up, and closing roomsNew Employee Onboarding Department webmaster, developed and maintained department webpageSupervise and approved timesheet for student employees and UROPS employees