Kathleen Shea(Pring) Email & Phone Number

Halifax, Nova Scotia, Canada

Dartmouth, Nova Scotia, Canada

Bedford, Nova Scotia, Canada

The Nova Scotia Trucking Safety Association (NSTSA) is member funded and directed to save lives and reduce the toll of workplace injuries. We coordinate and provide quality health and safety programs to our members through training, certification and partnerships with industry, clients and government.Responsible for providing advanced administrative assistance and support, to the Executive Director and Safety Coordinator. Responsibilities include managing and processing all incoming and outgoing mail, maintaining calendars, ordering office supplies, travel arrangements, taking minutes of meetings, assist with planning board meetings, special events, conferences, preparing all training documents, maintain accurate records and reports for operational, board and annual audit purposes, maintaining a filing system (electronic and paper files). Also provide any other administrative duties when asked.

Dartmouth, Nova Scotia

Halifax Transfer Inc. is a locally owned and operated full service moving company serving all of Nova Scotia; provide moving, shipping and storage services from our centrally located office/warehouse complex in the heart of Halifax Regional MunicipalityResponsible for providing advanced administrative assistance and support, to the President, General Manager and other company management. Specific accountabilities include invoicing and managing local work orders and storage files, prepare computerized bills of lading, accounts receivable payment receipting, managing and processing all incoming and outgoing mail, manage a multi-line telephone system, office supply ordering, travel arrangements, faxing, emailing and computer scanning. Self Storage sales and administration, claim organization, settlement and reporting. Provide clerical support for the household moving sales executive. Secretary for Joint Occupational Health and Safety Committee. Also provide any other administrative duties when asked.

Reporting to the Operations Manager, responsible for providing advanced administrative assistance & support, overseeing and ensuring adherence to corporate policies and procedures, and managing Siebel activities. Specific accountabilities include processing contracts, managing and processing ad requests, receiving proofs/obtaining signatures for various corporate products, creating and finalizing proposals, verifying documents (such as purchase orders and ad requests) for accuracy and distributing such documents to the appropriate departments, and coaching/mentoring and training clerical staff.AccomplishmentsSuccessfully resolved many administrative issues (such as billing inquiries, National Accounts queries, service order activities, claims activities, and commission forms) by utilizing excellent organizational and communications skills, which resulted in greater efficiencies and improved client and staff relations.Effectively verified manual contracts and “Siebel contracts” for untrained and newly trained Media Account Consultants and provided follow-up, coaching and support, which resulted in greater efficiencies and improved staff relations.Effectively resolved internal staff disputes that escalated, by using excellent communication and conflict resolution skills, resulting in improved staff relations and implement new procedures if need.

Responsible for greeting visitors to the office, answering a multi-line telephone system & managing all incoming and outgoing mailAccomplishmentsFacilitated the development of a training manual for future employees to ensure consistency of work and edited and updated the safety manual to improve employee safety engagement;

Responsible for scheduling appointments, keying military documents, booking travel arrangements, minute taking and leading the coordination of conferences and boards.AccomplishmentsDemonstrated leadership and initiative by stepping in for high ranking Officer Assistants during vacation or sick leave.

Secretarial Diploma, Administrative Assistant And Secretarial Science, General

Completed 2 Years Of 3 Year Course, Medical Administrative/Executive Assistant And Medical Secretary