Kathy Jarrell Email & Phone Number

Indianapolis, In, Us

Indianapolis, In

Carmel, Indiana

• Supervises and coordinates all activities of the Administrative Services department including facilities management, office services, mail/supply room and reception.• Oversees work of contractors and vendors such as janitorial, HVAC, pest control and landscaping. Receives complaints regarding heat, cleaning, repairs, etc. and determines appropriate action. Troubleshoots fire and landscaping sprinkler systems.• Maintains all office equipment, telephone, copy machines, computers, printers and postal equipment at the headquarters location. Schedules needed maintenance and repair. Provides training as needed.• Maintains telephone and voicemail system. Modifies users as needed and provides training. • Monitors and controls postage accounts and Federal Express accounts for all locations. Monitors, controls, and troubleshoots fleet of company cell phones. • Monitors and assists in controlling of departmental budget of more than 2.3 million dollars annually. Periodically reviews competitor pricing proposals to compare with existing vendor pricing. • Coordinates the procurement and disposition of all capital assets at the headquarters facility. Approves payment of departmental and capital invoices.

Carmel, In

• Read and interpret terms and stipulations of contracts. Provide editing suggestions if terms are not satisfactory or fall within company guidelines.• Manage the contract database, including updates, maintenance and reporting.• Send monthly contract renewal notices to appropriate headquarters and location personnel. Follow up on notices as required. • Cut and log purchase orders for headquarters. Update vendors and commodities in the database as needed. • Prepare and validate monthly consolidated invoices. Research any discrepancies.• Create and maintain database of textbooks currently used by locations including ISBNs and pricing. Update database every quarter as needed.• Communicate with vendors to ensure correct contract pricing and textbook quantities.• Communicate with locations regarding textbooks and invoicing of such.