Kathy Rivera Email and Phone Number

Our mission is to guide individuals on a transformative journey of self-discovery, bridging the gap between them and Great nature, while dismantling toxic self-help culture and guiding them to reclaim their true essence.Led weekly yoga sessions at a local studio, fostering a positive and inclusive environment for participants.Organized and hosted monthly trauma-informed community events, with a specific focus on providing a courageous space for the BIPOC and LGBTQ+ community. These events aimed at promoting visibility, inclusivity, and a sense of belonging.Co-facilitated two successful wellness retreats, guiding participants through transformative experiences and fostering community connections.Collaborated with local businesses to implement workplace wellness programs, emphasizing the importance of mental and emotional well-being. Contributed to building a sustainable and supportive work culture prioritizing employees' holistic health.Supported individuals on their healing and wellness journeys, facilitating personal growth and fostering better relationships with self-care practices.Featured guest on five podcast interviews, sharing expertise in wellness, healing, and the importance of self-care.

Teaching and hosting local wellness events in Woodbridge, VA.Serving individuals by customizing services that inspire humans to cultivate lasting self-love and reconnect to their body and heart, so they can navigate life from a heart-centered space.

Screened calls, visitors, and provided administrative support to the Vice President and Administrative Director of Memorial Cardiac & Vascular Institute, and Department Leaders. Managed multiple calendars for coordinating executive meetings, conferences, trainings, special events, and travel arrangements.

Contributed to the implementation and improvement of internal procedures with the project team. Assist Senior Managers and Managing Director with administrative responsibilities, screen senior manger’s phone calls and incoming calls.Perform word processing duties, arrange and coordinate business travel for senior managers, directors, or other team members. A liaison between teams and provide full range of administrative and project support. Schedule/coordinate logistics for client meetings; arrange use of conference rooms, projectors, supplies, and order catering, and taking minutes of meetings. Serve as a contact to employees and investors inside and outside the organization. Use features and functions of computer software packages to produce electronic mail, reports, spreadsheets, charts, graphics, or database, etc. Type, transcribe, and translate proposals, correspondences, and other written communications as required from Spanish/English and English/Spanish. Follow organization and department procedures to complete tasks in a timely manner for efficient operation of Payment Services Delivery department. Process form of on boarding/off boarding of resources, executing personnel/benefit actions and communicating information relating to policies, procedure and benefits program. Monitor office supply inventory. Assist with monthly invoice & payment process for internal and external clients as per invoicing methodology. Produce financial summary report of Forecast and Actual files for internal meeting review of resource allocation. Collect, review, edit, and create stories for quarterly internal newsletter.

Improved the success of Social Impact by compiling research information for new copiers, phone system, and IT support. Set up new hires with appropriate documentations, desktops, phones, extensions, kept inventory of equipment, and assigned offices. Managed IT support as needed to ensure office effectiveness. Contributed administrative support to all departments with travel budget, translated large documents from English/Spanish and Spanish/English, assembled research for projects, scheduled domestic and international travel reservations, researched DBA and MedEx expenses for traveling consultants. Answered and directed phone calls accordingly, routed incoming and outgoing mail, provided administrative support to managers, officers, and staff. Kept firm informed of business travels and vacations, and scheduled meetings. Assisted Finance with filing A/P invoice, timesheets, and contract documents, allocated labor distributions, closed out audits, input direct labor, vacation, or leave hours in Quickbooks for over 50 employees. Submitted new employee building waivers, and input maintenance requests. Successfully, organized the logistical details to budget conscious retreats, corporate parties, and office parties, and also responsible for coordinating of the office move into a larger suite.

Supported the President and Chief of Staff with administrative tasks and projects. I was the project manager for Funds for Families, At Home Program, and Buddy Bags Program. Therefore, assisted candidates with questions, concerns, and application process. Imported/Exported data to database, returned applicants phone calls, and did mass mailings for funding. Represented Tigerlily Foundation at health fairs and events. Made all necessary registrations and travel arrangements for symposiums, conferences, and events.

Translated documents from English to Spanish, data entry in Sales Force database.Acted as a liaison between departments, meet and greet clients and visitors. Supported staff in assigned project, other duties as assigned

Reported to Director of Facilities and CFO and assisted with administrative tasks. Ordered all necessary office supplies and maintained mailroom stocked and in order. Faxed correspondence, and supported receptionist during breaks. Placed service calls on copiers and office equipment. Kept all copiers and printers stocked with paper, kept track usage of all copiers. Assisted with postage machine, FedEx, and UPS shipments and also yearly fundraising mailing.

Assisted COO and HR Director, an active member of the HR Committee and Training Committee. Instrumental to the new hires procedures and training, set up new hire packets and required training for new employees, created a new filing system for Human Resources. Generated bi-weekly time off reports, handled all maintenance issues, and monthly metro checks. Recorded vacation time, recorded sick time, recorded personal time, and translated/edited PowerPoint presentations (Spanish/English). Organized several corporate events (Christmas party, staff retreats, and other events throughout the year).

Strategically, supervised two office assistants, greeted and checked-in patients for appointments, and organized new patient charts. Scheduled/rescheduled patient office appointments, answered phone calls with a professional demeanor. Scheduled appointments, meetings, and travel for physicians. Successfully followed procedures to coordinate pre-admission arrangements for elective medical and surgical inpatients, outpatients, and for patients undergoing special procedures. Ensured necessary records were collected from patient for the receiving facilities, and once discharged from the hospital schedule to be seen by a physicians for post-op visits. Identified appropriate CPT and ICD-9 codes for insurance authorizations and claims, and assisted billing company with rejected claims and reimbursements. Updated physician’s credentialing. Met deadline for monthly payroll of 5 employees, and reviewed accounts receivables/accounts payable.Transcribed and printed/mailed dictated letters, and ordered office and medical supplies, and handled incoming and outgoing mail.