Kathy Wilson Email & Phone Number

United States

Relieves the Director of Finance and Assistant Finance Director of routine details; handles phone calls and inquiries from citizens and water and sewer customers regarding information about specific problems.Researches bond files in response to questions from bond insurers and paying agents; handles and processes all routine correspondence, letters, memos, by drafting appropriate responses.Monitors all incoming correspondence for response dates and follows up to see that a response is prepared.Schedules appointments; arranges meetings; prepares staff meeting agendas; maintains smooth operations within the office; solves routine problems and answers staff questions.Handles difficult and technical correspondence including contracts and legal documents (i.e., ordinances, resolutions, investment and banking contracts, and consultant contracts); maintains accurate records, statistical reports, and Finance department files.Handles confidential and sensitive materials with regard to Finance employees and customers.Assists with the preparation of the Comprehensive Annual Financial Report, compiling, bookmarking, and publishing the final document for distribution.Provides administrative support to the Payroll/Pension Manager which includes typing agendas, notices and applicable materials, and preparation of letters.Provides administrative and clerical support to all Finance divisions as needed.Distributes incoming mail to applicable Finance staff.Monitors and purchases office supplies as necessary.Maintains Finance administration filing system.Coordinates with accounts payable to process all incoming mail, particularly invoices, to be sorted and distributed to departments city-wide.Coordinates administrative record retention for all Finance divisions.

Cocoa, Florida, United States

Perform administrative and clerical functions for various units.Duties include answering phones, greeting/referring/assisting visitors, customers, staff, or others, preparing documents and reports, compiling records, scheduling meetings, organizing and maintaining information, coordinating calendars, and providing high-level administrative assistance to executives.Organizes and maintains project information for sensitive and confidential projects.Designs, develops, and coordinates special projects.Liaises with others as needed to accomplish objectives.Oversees the daily operations of the office.Provides direction to others to ensure procedures are upheld for smooth office operations.Assists accounting efforts by providing receipts expenditures.Develops and implements administrative standards, policies and practices.Coordinates assigned individual’s calendar to include meetings, conferences, events, and travel.Exercises confidentiality, tact, and diplomacy.Prepares communications, reports, meeting agendas and minutes.Responds to emails, inquiries, and appointment requests at the discretion of assigned individual.

Orlando, Florida, United States

Supervises Work Control Dispatchers (WCD) and Administrative Assistant, ensuring all policies and procedures are followed, and requests are entered into the maintenance management system in a timely manner.Coordinates duties, schedules, and staffing to support 24/7 operation of the Facilities & Safety (F&S) Work Control Center.Responsible for prioritizing, validating, and distributing of incoming work requests for main and satellite campus buildings.Work requests come into Work Control 24/7 via the Internet, e-mail, telephone, walk-up window or hand-held radio, with a range of requirements from emergencies to routine requests.Reviews daily work orders submitted before and during their respective shift, ensuring work was input to the CMMS in accordance with established F&S Standard Operating Procedures (SOP) and the Work Order Management Process Guide.Perform spot checks of telephone call records to ensure F&S SOPs and customer expectations are met.Provide regular feedback and coaching to WCD regarding call review results.Develop and make continuous improvements to F&S SOPs that influence and effect the responsibilities of the WCC staff.During an after hours emergency, ensures the proper procedures are followed to notify on call or on site maintenance staff, in accordance with the Facilities & Safety Emergency Response Procedure.Ensures the WCD monitors the parameters of the chiller plants, critical laboratories, server rooms and critical buildings utilizing computer monitoring software.

· Maintains high confidentiality at all times due to sensitive information within department· Prepare invoices, reports, memos, letters, and other documents, using work processing, spreadsheet, database, or presentation software· Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work· Performs a variety of research, investigative, statistical and analytical tasks relating to administrative processes and responsibilities· Answers, screens, and directs incoming calls; documents and distributes telephone messages· Schedules, coordinates, and confirms meetings, appointments, and/or other functions; updates and maintains departmental calendars; prepares and/or organizes meeting materials and equipment· Prepares, processes, and disseminates correspondence, memoranda, reports, forms, and/or other types of departmental documentation.· Serves as Notary Public and notarizes documents as requested· Coordinates and conducts special projects as assigned· Assists the Chief and Deputy Chief in completing and maintaining department’s Policy and Procedures Manual, General Orders, and Special Orders· Supports other Command Staff members, Criminal Investigations, and Road Patrol as needed.· Point of Contact for DAVID, Terminal Agency Coordinator for FCIC/NCIC, and FALCON Coordinator for the department·Administrator of all social media including Facebook, Twitter, Instagram, Yammer, Nextdoor.com, and You Tube·Plans and executes department events such as Shop with a Cop, Annual Spring Festival, Commendable Kids, Law Enforcement Torch Run, and many other community oriented functions

321-723-9673· Maintains high confidentiality at all times due to sensitive information within department· Prepare invoices, reports, memos, letters, and other documents, using work processing, spreadsheet, database, or presentation software· Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work· Performs a variety of research, investigative, statistical and analytical tasks relating to administrative processes and responsibilities· Answers, screens, and directs incoming calls; documents and distributes telephone messages· Schedules, coordinates, and confirms meetings, appointments, and/or other functions; updates and maintains departmental calendars; prepares and/or organizes meeting materials and equipment· Prepares, processes, and disseminates correspondence, memoranda, reports, forms, and/or other types of departmental documentation.· Serves as Notary Public and notarizes documents as requested· Coordinates and conducts special projects as assigned· Assists the Chief and Deputy Chief in completing and maintaining department’s Policy and Procedures Manual, General Orders, and Special Orders· Supports other Command Staff members, Criminal Investigations, and Road Patrol as needed.· Point of Contact for DAVID, Terminal Agency Coordinator for FCIC/NCIC, and FALCON Coordinator for the department

Supervised, trained, evaluated assigned staff, and implement disciplinary procedures when appropriate. Supervision included Records Clerk, Property and Evidence Custodian, Desk Officers, Community Policing Officer, Special Projects Coordinator and Crossing Guards.· Screen incoming calls and correspondence and refers to appropriate staff for action· Respond to difficult issues and citizen interests or complaints, exercising judgment in accordance with applicable regulations or policies· Coordinate special activities for the department, such as Safety Day events, Yearly Open House, National Night Out, Law Enforcement Torch Run, Spring Festival· Participates in the development and implementation of goals, objectives, policies, and priorities for assigned programs; recommends and administers policies and procedures· Plans, directs, coordinates, and reviews the work plan for assigned staff; assigns work activities, projects, and programs; reviews and evaluates work products, methods, and procedures of assigned staff to ensure compliance with applicable federal, state, and local laws, codes, and regulations; and to ensure safe work practices, quality, and accuracy; meets with staff to identify and resolve problems. · Supervises reviews and participates in the preparation of reports and other written material and the maintenance of departmental records; inspects departmental equipment and ensures that deficiencies are corrected.

321-723-9673· Alarm Administration; processing false alarms, recording data, customer service, invoicing, receiving payments, deposits, renewals and registrations· Responsible for writing reports, assisting walk in complainants in various ways, entering tickets, accident reports and numerous other police department documents into our records management system· Responsible for special projects such as, but not limited to monthly PowerPoint presentations, monthly revenue reports, county wide surveys regarding salaries, benefits, and personnel matters, yearly Support Services Summaries· Assistant to the Director of Support Services in various office related matter such as, but not limited to copies, faxing, assisting with the Citizens Police Academy, research· Assisted in saving the City of West Melbourne over $20, 000.00 in fuel costs after completing necessary research, paperwork, spreadsheets and analysis

Bachelor Of Arts - Ba

Associate Of Arts - Aa