Kathy Maggiora Email & Phone Number

Denver, Colorado, United States

Greater Denver Area

Executive Assistant to the President and Chief Executive Officer.

Greater Denver Area

Executive Assistant to the Executive Vice President, Chief Financial Officer (2016 - present)Executive Assistant to the President (2011 - 2016)Legal and Compliance Administrative Assistant to the Senior Vice President, General Counsel and the Vice President, Compliance (2007 - 2011)- General administrative support, e.g. manage calendars, schedule appointments, coordinate meetings, and make travel arrangements;- Prepare and distribute agenda, presentations, call-in numbers, etc. in advance of meetings to all attending and support executives in preparation for the meetings;- Coordinate quarterly board meetings;- Assist in the preparation of Board of Directors meeting reports;- Facilitate communication among the executives and their direct reports, employees, outside customers, vendors and partners;- Organize daily meeting requests;- Coordinate conference calls and video conference meetings among several departments;- Organize weekly and monthly staff meetings;- Plan events and assist with special projects;- Maintain and relay sensitive and confidential information;- Organize and maintain electronic information and files;- Manage travel and expense reports;- Coordinate new and terminated employee process with HR and IT.

Greater Denver Area

Executive Assistant to the Chairman, the Chief Financial Officer and the Vice President, General Counsel- General administrative support, e.g. managed calendars, scheduled appointments, coordinated meetings, and made travel arrangements;- Facilitated communication among the executives and their direct reports, employees, outside customers, vendors and partners;- Maintained and relayed sensitive and confidential information;- Enabled a consistent and well communicated process for staff meetings and off-site meetings;- Prepared and distributed agenda, presentations, call-in numbers, etc. in advance of meetings to all attending and supported executives in preparation for the meetings;- Served as liaison between departments and with outside resources, e.g. law firms, auditors, suppliers, manufacturers;- Point of contact for miscellaneous requests/issue resolution, i.e. know where to find answers.

Greater San Diego Area

Sales Administrative Assistant/Office Manager - San Diego, CA (2002 - 2004)Executive Assistant to the President - Quebec, Canada (2000 - 2002)- Supported and assisted the President in important projects, such as acquisition of assets of a U.S. company and set up of the U.S. office;- Supervised the secretary/receptionist;- Prepared correspondence, proposals and management communications;- Assisted in the preparation of Board of Directors meeting reports;- Maintained and relayed sensitive and confidential information;- Planned, scheduled and handled logistics for on-site and off-site meetings;- Assisted in the coordination of international tradeshows;- Developed database specifications;- Ordered and planned promotional and general marketing supplies;- Managed the U.S. office;- Coordinated all administrative activities for the U.S. office;- Performed sales administrative duties for the sales team: received and processed orders, billing, shipping, accounts receivable, payment collection, etc.;- Prepared legal agreements for channel representatives; verified contractual agreements for accuracy and prepared them for signature;- Developed and maintained documentation on sales policies and procedures;- Assisted in preparing outgoing correspondence for the sales and marketing teams;- Answered all incoming calls.