Kathy Mulrooney Email & Phone Number

Naperville

Oakbrook Terrrace, Il

Responsible for managing the Automated ACH Debit program for more than 1400 US clients.Retrieve & code all customer deposits including checks, ACH and wire payments for monthly deposits totaling $500,000. Reconcile bank statements daily. Research and resolve payment discrepancies to ensure accuracy. Contact customers regarding any short or overpayments.Act as the international liaison for the Accounts Receivable department, regularly communicating and collaborating with both the Billing team and the Finance team in Europe. Assess and resolve any customer billing issues.Act as the US liaison with Bank of America to address and communicate any issues with upper management in Europe.Issue refunds to customers for overpayments and invalid payments. Process credit card payments. Contact customers to resolve outstanding account issues.Responsible for managing the office and serve as the point of contact for all vendors to ensure the office runs smoothly. Receive and process all vendor invoices to ensure accuracy and prompt payment.Work with building landlord on all job requisitions for the office.

Oakbrook Terrace, Il

Responsible for managing the Automated ACH Debit program for more than 1400 US clients.Retrieve & code all customer deposits including checks, ACH and wire payments for monthly deposits totaling $500,000. Reconcile bank statements daily. Research and resolve payment discrepancies to ensure accuracy. Contact customers regarding any short or overpayments.Act as the international liaison for the Accounts Receivable department, regularly communicating and collaborating with both the Billing team and the Finance team in Europe. Assess and resolve any customer billing issues.Act as the US liaison with Bank of America to address and communicate any issues with upper management in Europe.Issue refunds to customers for overpayments and invalid payments. Process credit card payments. Contact customers to resolve outstanding account issues.Responsible for managing the office and serve as the point of contact for all vendors to ensure the office runs smoothly. Receive and process all vendor invoices to ensure accuracy and prompt payment.Work with building landlord on all job requisitions for the office.

Magnetrol International Incorporated

Solely responsible for the collections of 600+ customer and manufacturer representative accounts (domestic and international) with a total annual receivables amount of over $50M.Reduced and maintained the twelve-month DSO from 46.23 days to 40.58 days on Net 30 day terms within one year. Reduced and maintained the over ninety-day receivable amount from $225K to $110K within six months.Prepared and sent out 600+ customer statements on a monthly basis via mail and email using Crystal Reports.Calculate and process monthly/quarterly/annual state sales tax returns. Initiated monthly meetings with various levels of management to resolve inconsistencies with purchase orders to correct issues up front to produce seamless collections.Resolve short payment discrepancies to achieve an end result of zero write offs at year end.Work closely with Credit Analyst to maintain a credit worthy customer base.

Magnetrol International Incorporated

Code and apply all cash received to customer accounts; including checks, credit cards, lockbox, ACH and wire payments totaling over 200K in daily deposits. Review daily processed orders for accuracy and resolve discrepancies which include product pricing errors, commission and freight issues prior to daily invoicing.Process over 350 customer invoices each week.Reconcile daily invoice registers and balance to the general ledger.Calculate, record and paid monthly commissions to over 40 manufacturer representatives.Prepare and process all Credit Memos and Lien Releases.Reconcile, code and approve freight invoices for all customer shipments.Process credit card payments.Work independently with outside auditors on state sales tax audits.Working with IT, developed a new company-wide commission tracking/payable software program and new invoicing software program.Implemented a $15,000/year cost savings with UPS.