Kathy Ayers Email & Phone Number

Dallas/Fort Worth Area

Assistant to Business Unit Managers/Vice Presidents, Project Managers, and field personnel within Special Projects and Dallas Construction Departments. Duties for the construction leadership included calendar & email management; event planning (large-scale quarterly meetings, project appreciation/recognition events).General support within each department, meeting scheduling and preparation, permits & inspection requests.Establish and maintain files for all subcontractors and vendors utilized on projects. Download project documents from bid sites.Monitor monthly overhead costs within the aforementioned departments for office and field personnel.Coordinate goodwill efforts for department personnel (recognizing birthdays, milestone events, work anniversaries, retirement celebrations, holidays, etc.)Process and maintain expense reports for senior leadership within departments.Monitor estimating email account. Forward invitations to bid to appropriate persons throughout TDIndustries, track said invitations and respond accordingly. Create and distribute invitations to bid for Special Projects. Maintain with addenda.Assemble Warranty Manuals and As-Built Plans for company records as well as providing copies to outside parties as required at the end of each assigned project.

Bedford, Tx

Established and maintained files for all subcontractors and vendors utilized for assigned projects.Compiled and distributed Subcontract and Purchase Order Agreements as well as all Change Order documents (including Owners’) for assigned projects.Monitored agreements and required insurance, or any Owner-specified documentation, for compliance throughout projects.Processed all Accounts Payable invoices and subcontractor monthly pay requests received with corresponding schedule of values received for projects. Reviewed for accuracy before forwarding to Project Manager for approval and payment by the Accounting Department.Assembled Warranty Manuals and As-Built Plans for company records as well as providing copies to outside parties as required at the end of each assigned project.

Composed and issued Owner contracts (both in AIA document format as well as BBL's standardized agreements) for all projects.Established and maintained files for all subcontractors and vendors utilized for assigned projects.Generated, issued, and tracked return of Notice of Intent (to issue contract) documents for assigned projects.Compiled and distributed Subcontract and Purchase Order Agreements as well as all Change Order documents for assigned projects.Monitored agreements and required insurance, or any Owner-specified documentation, for compliance throughout projects.Processed all Accounts Payable invoices and monthly pay requests received for projects. Reviewed for accuracy before forwarding to Project Manager for approval and payment by the Accounting Department.Received checks from Accounting and matched with any required lien release documentation, including any Final Lien Releases, before distributing payment to subcontractors and vendors.Analyzed HUD documentation (per contract) such as certified payrolls, tracked any required revisions by submitting companies, and forwarded correct originals to officiating HUD office.Assembled Warranty Manuals and As-Built Plans for company records as well as providing copies to outside parties as required at the end of each assigned project.Compiled HUD audit information to assist auditors upon conclusion of all assigned HUD projects.

Developed company policy and procedure manuals for majority of departments. Trained new employees.Researched and composed new company Subcontract Agreement for utilization on all new projects.Estimated residential/commercial/public landscape and irrigation projects.Office Manager and Administrative Assistant to the company Owner and management staff.