Kathy Whelan, Cap, Om Email & Phone Number

Baltimore, Md, Us

9101 Franklin Square Dr., Ste 300, Baltimore, Md

Longitudinal Integrated Clerkship: Direct, plan, organize and coordinate all of the administrative aspects of the Longitudinal Integrated Clerkship (LIC) for Georgetown School of Medicine 3rd year students. Manage all aspects of the students rotations across four disciplines (family medicine, internal medicine, pediatrics and OB/GYN) and several sub-specialties.Medical Students: Coordinate and manage affiliated and non affiliated elective student rotations in family medicine. Interact with medical schools to ensure students have met all prerequisites before starting rotations. Ensure a fully executed affiliation agreement is current prior to accepting a medical student. Liaison for medical students and director of medical student education. Verify student evaluations are completed and submitted to the medical school in a timely manner. Maintain files for all medical students.Residency Program: Coordinate grand rounds meetings: create and distribute conference schedule, confirm speakers, order refreshments, secure conference rooms and audio-visual needs, track attendance in electronic system (New Innovations). Coordinate annual recruitment conferences (STFM, FMED, AAFP): ensure all marketing materials, make hotel accommodations, register attendees. Assist residency program coordinator with graduation, recruitment, interviews, etc. Serve as back up for residency program coordinator and administrative coordinator for family medicine faculty. Assist residents as necessary with administrative tasks.Department: Provide administrative support to Program Director and Director of Medical Student Education to include typing, filing, scheduling meetings and interfacing with all levels of hospital personnel and the public. Assist with resident and faculty on-boarding: order business cards, lab coats, Webley paging system. Coordinate day-to-day management of the department: process invoices, purchase orders, mail, order supplies, maintain office equipment.

9101 Franklin Square Drive, Ste 300, Baltimore, Md 21237

• Provide administrative support to three faculty members: Program Director, Vice Chair of Department, Director or Medical Student Education to include typing, filing, scheduling meetings and interfacing with all levels of hospital personnel and the public.• Responsible for the coordination of all medical students to include confirmation of an agreement with their medical school, schedule their rotation dates, create individual student schedules, conduct orientation and tour of Family Health Center upon their arrival, maintain paper and electronic files on every student and submit student’s final evaluation to their school. Serve as liaison between student and director of medical student education.• Schedule conference room for weekly conferences. Create and produce monthly conference schedule. Record daily conference attendance and enter into electronic system weekly.• Order lunches for various conferences and retreats.• Assist with departmental retreats for approximately 80 people and resident retreats for 30 people.• Maintain community benefits activities for Vice Chair of Department for submission to Corporate annually.• Coordinate with residency program coordinator all efforts of the residency candidate interviews (Oct. through March). Serve as back up for residency program coordinator in her absence.• Assist residents as necessary with administrative tasks.• Coordinate the day-to-day management of the department by processing invoices, purchase orders, mail, phones and visitors. Maintain office equipment and supplies.

Medstar Franklin Square Medical Center

• Responsible for the coordination of the production workflow for all marketing projects with Corporate Marketing Office. Maintained status reports of all projects.• Serve as a backup person for the coordination and management of various communications tools (blast emails, hallway monitors and external digital signage) for internal and external audiences.• Responsible for assisting the Assistant Vice President as well as other members of the department with assigned projects or major events (i.e., event scheduling, event setup and breakdown, catering, mass mailings, coordination of RSVP lists and nametags, coordination of vendors, purchase of promotional items, and any other necessary details).• Marketing representative for Volunteer Office, Auxiliary and Pastoral Care departments.• Provide administrative support to Assistant Vice President of Marketing and Communications and department of three people to include typing, filing, scheduling meetings and interfacing with all levels of hospital personnel and the public.• Coordinate the day-to-day management of the department by handling payroll, invoices, purchase orders, mail, phones, visitors, office equipment, and supplies.• Maintain department budget and performed account reconciliation.• Responsible for agenda, presentations and minutes for the monthly Management Council meetings.• Prepare quarterly Board Report for review by Assistant Vice President prior to submitting to Administration and prepare and submit quarterly return on investment (ROI) report to Corporate Public Affairs and Marketing.

Medstar Franklin Square Medical Center

• Provided administrative support to the Assistant Vice President of Public Relations and department of six employees to include typing, filing, scheduling meetings and interfacing with hospital staff and the public.• Assisted the Assistant Vice President as well as other members of the department with assigned projects or major events.• Coordinated the day-to-day management of the department by handling payroll, invoices, purchase orders, mail, phones, visitors, office equipment, and supplies.• Maintained department budget and performed account reconciliation.• Responsible for agenda, presentations and minutes for the monthly Management Council meetings.• Prepared quarterly Board Report for review by Assistant Vice President prior to submitting to Administration.

Medstar Health

• Provided administrative and clerical support to the corporate marketing department of seven employees.• Maintained the marketing budget for corporate marketing department and four Baltimore area hospitals.• Assisted with operating and capital budget preparation.• Responsible for maintaining and processing departmental payroll, invoices, equipment, and supplies.• Liaison for payroll, accounts payable, vendors and hospital representatives.• Organized, planned and implemented staff retreats for approximately fifty people.• Maintained media schedules for contracted television and radio stations.• Transcribed physician interviews for editing with radio personnel.• Coordinated quarterly blood drives for several departments.• Coordinated and assisted with mass mailings.• Maintained video and audio library.

Bachelor Of Science - Bs, Organizational Management

Activities and Societies: Alpha Beta Kappa National Honor Society - Delta Zeta Chapter, Purdue University Global Delta Mu Delta (Business.

Business Administration / Organizational Management, 4.0

Chancellor's List - August 2022

Business Administration / Organizational Management, 4.0 Gpa

Chancellor's List - May 2022

Business Administration / Organizational Management, 3.9 Gpa

Dean's List - Dec. 2021

Business Administration / Organizational Management, 4.0 Gpa

50 credits to go Chancellor's List - Sept. 2021

Diploma, Business/Secretarial

Activities and Societies: Secretary, Future Business Leaders of America (FBLA)Administrative/Secretarial Track Honor Roll, 3 years