Demonstrates the ability to work effectively in a fast-paced environmentMaintains excellent communication skills, problem resolution, and a high-level of confidentialityExceptional ability to handle multiple tasks and projects simultaneouslyPossesses the ability to plan, track, and report on project performanceAdaptable team player recognized for willingness to learn and teach newly acquired skills to other members of the teamAdministrative tasks included scheduling of appointments, preparation of presentations using Microsoft PowerPoint, and travel coordination. Other responsibilities include a variety of administrative tasks such as various off-site meeting planning, verification/processing of expense reports, invoice processing and tracking. Liaison with other departments, vendors and customersLiaise with other departmental administrative assistants locally, vendors, and customers, as well as in Switzerland, Germany, Indianapolis, Nutley & Branchburg.

Conserved executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.Maintained executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, travel expenses, and reconciled all charges, bookkeeping, payroll, audits, insurance, and project management.Represents the executive by attending meetings in the executive's absence; speaking for the executive.Maintained customer confidence and protected operations by keeping information confidential.Ensured operation of equipment, worked with various subcontractors and attorneys.Kept insurances up to date and employees records.

Supported two CEO at two CHG facilities by managing their complex calendars and emails, on boarded new candidates, and processed all payroll for both sites.Prepared and maintained employment records related to events, such as hiring, termination, leaves, transfers, or promotions, using human resources management system software. Interpreted and explained human resources policies, procedures, laws, standards, or regulations. Hired employees and processed hiring-related paperwork. Preparation & Presentation to New Hires. Informed job applicants of details such as duties and responsibilities, compensation, benefits, schedules, working conditions, or promotion opportunities. Addressed employee relations issues, such as harassment allegations, work complaints, or other employee concerns. Managed various HR related programs. Responsible for recruitment reports, metrics, offer letters & packages. Supervision of temporary personnel. Coordinated candidate’s interviews to include travel arrangements & expense reimbursements

Full support of the corporate Executive VP of Advanced Missile Systems as well as all other corporate executive level employees and Management. Planned and executed all on site and off site directorate functions up to 5200 individuals where I worked closely with CFO to execute via bids and contracts and confirm funds. In the capacity of Executive Assistant, provided executive level support to 3-5 directors at a time and their program managers with various engineers’ matrixed in. Responsible for calendar and email management, extensive international travel as well as processing expense reports via concur. EHS Lead for safety and compliance of all OSHA requirements, completed background checks and drug screens, uploaded employees training information. Saved our product line $42,000 by pursuing, planning and executing a 3-day Public Key Infrastructure rollout with various departments. In receiving my Six Sigma Certification, established a recycle and reuse office supply database that resulted in substantial cost savings of over $100,000. Managed performance reviews and input data per my boss’s direction on all employees under each director and manager. Printed reports and tracked who had been completed and who was outstanding on various requirements. Maintained Budgets and worked closely with CEO of Finance to ensure the money was there if anything was requested outside of our normal scope for customer meetings or off site events. Multi-legged international travel to include itinerary preparation as well as Visa/passport processing. Expense report & corporate credit card processing & auditing. Pre-employment processing to include space planning, computer acquisitions etc. New hire orientations to include presentation preparation & delivery.Interview coordination for professional staff to include travel arrangements & expense reimbursement. Preparation & distribution of various reports, offer letters and packages.

Maintained focus awareness and provided a high level of customer service in a stressful environment.Exercised effective decision-making in both crisis and routine situations.Identified life threatening devices and devices intended on creating massive destruction. (IED’s)Well recognized for consistent hard work and professional conduct.Assessed 5 airports in the northeast region on behalf of Department of Homeland Security after 911.

Planned incentive meetings for Merck, Newell Rubbermaid, GE, CN, Hartford Life, and Allstate Insurance.Operated incentive travel events and conference for groups of 100 to 4000.Hired staff for each program of tours airport arrivals and departures, and events.Received request for proposals and prepared full budget descriptive outlines for programs.Researched and developed new concepts for themed proposals domestically and internationally.Maintained emails and calendars for President, processed expenses for all credit card statements and travel.