Katie Beaver Email & Phone Number

• Oversee the statewide administration of funds (~$15M annually) across 7 subrecipients and the prime/UTA including all financial functions such as subaward payments, purchase orders, payroll expenses, vendor payments, travel and related expenses, supplies, etc. • Develop and manage annual TMAC budgets across multiple awards, create and maintain forecasting reports and other analysis tools for executive management and Federal financial reporting. Monitor subrecipient budgets and expenditures and assist with revision/reallocation requests and compliance questions as needed. • Manage the preparation process of the annual and semi-annual financial report due to NIST at the end of each grant year for the Prime (UTA) and all subrecipients. Review, analyze, and correct the financial reports if needed before recommending approval and upload to Grant Accounting. Manage other non-MEP financial reports as awards close.• Responsible for all HR functions on behalf of the department including but not limited to: posting positions, recruitment, scheduling interviews, on-boarding and training of new employees, timekeeper for the department, employee separation, and procedural questions.• Oversee and assist with TMAC Metroplex regions' accounting procedures including but not limited to customer contracts, invoicing, fiscal/grant management, financial administration policies and procedures, overdue collections, financial reporting, forecasting, etc.• Prepare monthly financial status reports for the Prime (UTA) and all subrecipients for management team review. Generate other complex routine and ad hoc financial reports to track award progress, or as requested by executive management. Provide status updates on awards to internal project managers as needed. Attend various meetings to represent the financial administration policies, procedures, and responsibilities of TMAC as needed by UTA, NIST-MEP, and TMAC.

Arlington, Texas

• Manage the preparation process of the annual and semi-annual financial report due to NIST at the end of each grant year for the Prime (UTA) and all subrecipients. Review, analyze, and correct the financial reports if needed before recommending approval and upload to Grant Accounting. Manage other non-MEP financial reports as awards close.• Responsible for all HR functions on behalf of the department including but not limited to: posting positions, recruitment, scheduling interviews, on-boarding and training of new employees, timekeeper for the department, employee separation, and procedural questions.• Oversee and assist with TMAC Metroplex regions' accounting procedures including but not limited to customer contracts, invoicing, fiscal/grant management, financial administration policies and procedures, overdue collections, financial reporting, forecasting, etc.• Prepare monthly financial status reports for the Prime (UTA) and all subrecipients for management team review. Generate other complex routine and ad hoc financial reports to track award progress, or as requested by executive management. Provide status updates on awards to internal project managers as needed. Attend various meetings to represent the financial administration policies, procedures, and responsibilities of TMAC as needed by UTA, NIST-MEP, and TMAC.

Arlington, Tx

Coordinate all department financial functions. Promoted to Administrative Manager.

North Richland Hills, Texas, United States

• Coordinated and managed the day-to-day operations of the Food and Beverage department.• Managed all department staff (20+) including waitstaff, bartenders, chefs, and beverage cart attendants.• Responsible for weekly food and beverage ordering for the facility and all upcoming events.• Developed themes, negotiated contracts, and created interesting and diverse menus for on- and off-site private events.• Briefed employees on event function sheets, managed day-of event staff, and streamlined processes to guarantee fluidity and consistent superior customer experience during each event.• Prepared departmental budget and performed cost-analysis to ensure the profitability of all events and day-to-day operations.• Managed HR processes within the department from on-boarding to employee separation.• Created and managed schedule for the department, input weekly payroll and gratuity for department staff.• Set daily sales goals for staff and coordinated employee incentive program for exceeding goals.

• Planned, marketed, and executed all on- and off-site meetings, conferences, events, and training classes on behalf of TMAC.• Developed themes for all events, negotiated vendor contracts, and coordinated all event processes from idea generation to event debrief and follow-up.• Collaborated with marketing team to develop fresh event concepts and brainstormed ideas to improve marketing efforts and materials.• Composed and maintained event registration pages through Cvent/Eventsquid, managed payments, processed invoices, and updated TMAC websites and social media pages.• Created and revised systems and procedures by analyzing operating practices, record-keeping systems, forms control, and budgetary requirements. Implemented changes as required to increase efficiency.• Responsible for coordinating granting agency 3rd party survey reporting to fulfill organizational contractual obligations.• Oversaw and replenished inventory of event- and office-related supplies to ensure needed items were readily available for all staff.

Arlington, Tx

• Responsible for the procurement of all office supplies, maintaining inventory levels, and replenishing out of stock items• Coordinate all local and non-local travel reimbursements for office staff• Responsible for coordinating granting agency 3rd party survey reporting in order to fulfill organizational contractual obligations• Create and revise systems and procedures by analyzing operating practices, record-keeping systems, forms control, and budgetary requirements; implementing changes as required.• Resolve administrative challenges by coordinating preparation of reports, analyzing data, and identifying solutions.• Ensure operation of equipment by completing preventative maintenance requirements; calling for repairs and maintaining equipment inventories• Provide information by answering questions and requests.• Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.

Dallas, Tx

• Audit physical contract folders to ensure negotiated monies are collected and all required documentation is in place• Copy, scan and database current and retired contracts that were not on file with TPM• Work directly with buyers and MAs to ensure contract folders are picked up and returned to the correct department• Attend AAFES training whenever possible