Katie Villalobos Email & Phone Number

Chicago, Il

Chicago, Il

Functioned as the Senior HR Employee Relations Senior Specialist supporting US staff, with enterprise-wide global projects and focus.

Greater Chicago Area

- Provide support for Human Resources: coordinate interviews, schedule/meeting space, on/off-boarding, basic benefit support and office morale- Develop and implement efficient office systems- Responsible for organizational functions and general meeting support including arranging, booking reservations, maintaining office space schedules, and securing food & supplies- Responsible for incoming and outgoing mail/packages, shipping and receiving- Responsible for managing supplies and general maintenance of office space- Assist with communications (mailings, meeting support, catering, activities)- Research off-site event locations/activities and prepare proposals and relevant communications

Greater Chicago Area

- Supported the Firm’s international office opening to London; including travel to organize onsite operations and coordinate international vendors.- Managed Word Processing Department, six individuals responsible for the Firm’s document production, editing and various administrative functions.- Coordinated the initial phases of RFP processes including identification of critical proposal components, vendor research and template preparation.- Supported the RFP proposal process including final preparation of the RFP, distribution and follow-up to and with selected vendors, conducting reference checks and consolidating data in selection criteria summaries.- Conducted financial analysis on Operations Department projects.- Researched, screened, and provided initial analysis of new service vendors for project-based initiatives.- Managed relationships and contracts with over 20 established vendors.- Processed over 100 invoices per month and reconciling the receipt of technology equipment, temporary labor, repairs and maintenance, office supplies, copy and print services, shipping and receiving services; ensuring accuracy of price, quantity, delivery dates and descriptions.

Greater Chicago Area

- Provided daily support to the Director of Operations.- Processed invoices and purchase orders for four office locations.- Managed vendors and procurement processes.- Assisted on a variety of projects and departmental needs.

Greater Chicago Area

- Provided project support to multiple teams.- Managed on-boarding process of new international Finance team members.- Responsible for the professional calendar maintenance of two senior level executives along with handling all phone calls, emails and written correspondence. - Assisted three VPs within the Finance team with planning the quarterly reporting cycle meetings and distribution of information. Also, assisted in the planning and execution of workshops and strategic planning sessions for the team’s ongoing projects. - Arranged all domestic and international travel for executives and team.- Processed regional office invoices for approval. - Facilitated team building exercises for finance and capital management teams of up to 12 members.

Greater Chicago Area

- Administrator for Food For Thought’s web-based catering program; responsible for all training, reporting and troubleshooting.- Finalized and ensured accuracy of all event bills for the division’s $5 million in annual catering sales. - Generated month-end reports to track sales and cost comparisons; ensuring profit margins were inline.

Greater Chicago Area

- Collaborated with senior management on various projects including RFPs, annual business plans and unit openings; responsible for taking ideas and generating hard copy action plans and presentations. - Created product and service information packets for client presentations. - Generated monthly invoices for Food For Thought’s largest corporate client, a $4 million account, and managed all supporting documentation. - Managed multiple client sites’ human resource operations; processed bi-weekly payroll for up to 40 employees, organized and updated personnel files, recruited, screened and conducted orientation for new employees. - Oversaw unit’s employee benefit enrollment, facilitated use of services and handled all day-to-day questions. - Supervised unit’s accounting practices; accounts payable, accounts receivable, two petty cash funds, inventories and purchasing, and aligned monthly billing with P&L statement.

Columbus, Ohio Area

- Coordinated bookings, catering, décor and staffing for corporate and private events ranging from 10 to 500 attendees.- Managed schedule of six crew members covering approximately 40-50 events per week.- Organized deposits and accounts receivable.- Responded to donation requests resulting in charitable giving, on average, of $600 per month.

Bachelor Of Arts, Social Behavioral Sciences, Strategic Communications

Minor in Business Administration

Aa, Business

Semester Abroad Program