Katie Tobin Email and Phone Number

Whilst at Travers Smith, a Silver Circle law firm, I have headed up the events department and been responsible for setting up a new strategic approach for all event processes and activity and driving the program for client events.• Led a new project for the internal events team and private dining in-house team to ensure all Travers Smith events were consistently uniform in their delivery whether in-house or at an external venue• Overseen the work of the events executive and events… Show more Whilst at Travers Smith, a Silver Circle law firm, I have headed up the events department and been responsible for setting up a new strategic approach for all event processes and activity and driving the program for client events.• Led a new project for the internal events team and private dining in-house team to ensure all Travers Smith events were consistently uniform in their delivery whether in-house or at an external venue• Overseen the work of the events executive and events graduates• Managed top level client events including the bespoke client golfing days, GC & senior partner seminars, the BAME Ally Panel Dinner and cycle days• Working closely with the Managing Partner on key high-level events like the Senior Partner and Managing Partner Dinners, Alumni Reunions and Partners’ Retreats• Advised all business services on the optimal approach for events and acted as the point of knowledge for the best new restaurants, venues and suppliers• Managed all departmental 2-day off-sites and the firm’s Partners’ Retreat (all based outside London)• Created and launched a new firm-wide events calendar, set up best practice guides and events SLAs• Managed our Twickenham debentures and explored additional sporting and cultural options (O2, Lord’s, Wimbledon, Chelsea Flower Show and gallery sponsorships) Show less

Located in Moorgate, I worked in the events team at HSF for nearly 700 fee earners and responsible for project managing around 50 events annually with up to 400 attendees. A large portion of the events I handled were bespoke using dry hire venues and consequently building strong relationships with many external suppliers was key whilst in this role. • Project led a broad range of client events from high level hospitality events such as Chelsea Flower Show private chalets to firm-wide… Show more Located in Moorgate, I worked in the events team at HSF for nearly 700 fee earners and responsible for project managing around 50 events annually with up to 400 attendees. A large portion of the events I handled were bespoke using dry hire venues and consequently building strong relationships with many external suppliers was key whilst in this role. • Project led a broad range of client events from high level hospitality events such as Chelsea Flower Show private chalets to firm-wide Women Lawyers Networking functions at the NPG as a spring sponsor• Advised our global BD teams with their events in locations including Copenhagen, Johannesburg, Malta and Amsterdam• Created detailed venue proposals/budgets estimates and handled contracts and invoices for all events • Produced some best practice guides including a ROI tracking document• Dealt with the review of our gallery sponsorship and memberships at several London private members clubs • Managed our Twickenham debentures and explored additional options (boxes etc.) at key sporting venues• Produced new venue, bar and restaurant opening guides for all London fee earners and the global BD team• Organised multiple site visits, meetings with suppliers, and food tastings Show less

In this position I was in charge of all aspects of event management from the inception through production to sign off and close of the account for prestigious corporate and media clients. Being innovative was imperative in this role as we had to create unique events regardless of budget limitations.This London Events firm organise globally located events for high end corporate, media and private clients.• Creation of proposals for venue finding, event management, production, and… Show more In this position I was in charge of all aspects of event management from the inception through production to sign off and close of the account for prestigious corporate and media clients. Being innovative was imperative in this role as we had to create unique events regardless of budget limitations.This London Events firm organise globally located events for high end corporate, media and private clients.• Creation of proposals for venue finding, event management, production, and design/theming• Extensive global venue finding, attending exhibitions like Square Meal and educational trips globally to broaden my venue knowledge • Hiring and managing both freelance and junior staff • Onsite management at Christmas parties, international conferences, parties and team building days • Liaising with clients at all levels from senior directors to administrators • Strong negotiation with suppliers from caterers and venues to design and talent firms• Pre-event organisation including delivering pitches, setting up site visits and travel• Controlling all finances e.g. VAT, corporation tax, event budgets, and all order processing• Dealing with contracts for suppliers, clients and freelance staff• Complete website administration, creation and management Show less

Here I was responsible for running a large variety of events for high end companies at many UK and global locations. This role allowed me to maximise my creative skill in developing theming and incentive packages.Based in Brixton, this event management agency dealt with events around the world specialising in the media industry running product launches, parties and incentive trips• Created themed US incentive packages to coincide with famous TV-come-movie premiers• Produced… Show more Here I was responsible for running a large variety of events for high end companies at many UK and global locations. This role allowed me to maximise my creative skill in developing theming and incentive packages.Based in Brixton, this event management agency dealt with events around the world specialising in the media industry running product launches, parties and incentive trips• Created themed US incentive packages to coincide with famous TV-come-movie premiers• Produced proposals and budgets for all types of events, from parties to global incentive trips to European conferences • Created over 100 theming and ‘top ten’ destination event packages for global and European destinations• Solely managed events from sourcing the client, pitching, through to the post event work• Set up and attended several site visits and food tastings in the UK and Europe• Sourced new business through sales calls, emails and networking• Liaised and negotiated rates with suppliers (hotels, caterers, AV, etc)• Interviewing, training and mentoring junior staff and interns• Onsite management on team building days, press launches, individually themed Christmas parties, incentive trips in the US and Africa and various product launches in the UK and Europe Show less

Here I dealt with all levels of clients to produce conferences and incentive trips around the world and Award ceremonies in London. A key focus here was return on investment for the client while generating a healthy profit for the company. This is an events management company based in Bond Street which dealt with clients primarily in the UK and US who required event management on events around the world.• Onsite management of awards events, co-managing a popular magazine’s party at Old… Show more Here I dealt with all levels of clients to produce conferences and incentive trips around the world and Award ceremonies in London. A key focus here was return on investment for the client while generating a healthy profit for the company. This is an events management company based in Bond Street which dealt with clients primarily in the UK and US who required event management on events around the world.• Onsite management of awards events, co-managing a popular magazine’s party at Old Billingsgate and onsite management of European conferences • Attending various educational trips, and event conferences like IMEX to increase venue knowledge• Negotiating costs with hotels, DMCs and suppliers in Berlin, India, Vietnam, the US (Washington DC, Chicago, Boston, New York and Los Angeles) and the UK • Liaising with high profile sponsors like Find-a-Property.com, PSG and RICS• Receiving and reviewing briefs from the managers for each job• Creation of proposals and budgets and thorough delegate management Show less