Katie Wilhelm Email & Phone Number

Charlotte, North Carolina, United States

I make sure that contracts align with our company standards, meet all legal requirements, and incorporate risk mitigation strategies. I work closely with our engineering team to collect essential documentation and meticulously verify its accuracy.One of my key contributions has been streamlining our workflow by transitioning to a paperless system. I efficiently process purchase orders, subcontract agreements, and change orders on behalf of our valued vendors and subcontractors, enhancing overall efficiency. Maintaining an up-to-date insurance database for our active subcontractors is crucial. I take pride in ensuring that we consistently meet both company and regulatory standards in this regard.Collaboration is at the heart of what I do. I work closely with our accounting team to ensure seamless and punctual payment processing, which is essential for maintaining strong vendor relationships.Additionally, I take charge of preparing all the necessary paperwork for state-funded projects, ensuring full compliance with NCDOT requirements and other regulatory standards.Beyond my day-to-day responsibilities, I also enjoy giving back to the community. I've had the privilege of assisting in the organization of our annual charity golf tournament, which raises funds to benefit a local school. It's a rewarding experience that aligns with my passion for making a positive impact beyond the workplace.

Charlotte, North Carolina Area

I've played a pivotal role in various programs, from onboarding to benefits and employee relations. Notably, I designed and implemented our Employee Wellness program, featuring engaging monthly "Lunch 'n Learns." I've also maintained meticulous employee records to ensure compliance with privacy regulations and laws.Benefits administration has been a core responsibility, covering health, dental, vision, retirement, and ancillary benefits. I've served as a dedicated resource for employees, handling inquiries, enrollment, changes, and claims resolution. When new team members join, I conduct comprehensive benefits orientation sessions, ensuring a seamless transition.Furthermore, I've been the primary contact for FMLA, disability, and workers' compensation matters, offering valuable support during challenging times. My commitment to enhancing the employee experience remains unwavering, and I'm determined to continue making a positive impact within our organization.

Charlotte, North Carolina, United States

I assisted in our company's migration from JD Edwards to SAP by conducting comprehensive training sessions for multiple departments. This effort ensured a smooth transition and improved overall efficiency.Handling invoices has been a key part of my responsibilities. I meticulously processed incoming invoices, aligning them with the corresponding purchase orders and receiving documents. Additionally, I reviewed invoices for accuracy, completeness, and adherence to company policies and procedures.Communication played a vital role in my work, as I communicated with vendors to resolve discrepancies, obtain missing documentation, and address payment inquiries. I also took charge of preparing and processing payment runs, covering checks, ACH payments, and wire transfers.Month-end close processes were another aspect of my responsibilities, and I actively assisted with reconciliations and accruals related to accounts payable.