Kat Monahan Email & Phone Number

Natick, Ma, Us

Process biweekly and monthly payrolls and resolve issues with employee retirement and health savings contributions. Configure Workday calculation rules for absences, work schedules, deductions, and earnings to adhere to changing university policies. Apply for new tax jurisdictions and make recommendations to the controller team on tax and employment positions to maintain compliance and customer service standards. Prepare CY and FY reports for audits and generate annual W-2, 1099, and 1042 forms.Supervise Accounts Payable functions and approve invoices over $2,000. Settle payments by check, EFT, and wire and create journal entry postings for master contract spending such as FedEx, Sodexo, WB Mason, etc to correctly debit multiple department budgets.Collaborate with HR, Procurement, Student Financial Services, and Student Employment to improve workflow and update policies and training materials.Design, test, and implement temporary procedures quickly and accurately including emergency study abroad repatriation program, Voluntary Early Retirement Program, new COVID-19 sick time policies, and emergency assistance payments to students.

Boston

• Review tax residency and treaty eligibility for all foreign-national faculty and staff to determine correct rate of taxation.• Prepare tax treaty renewals for over 1,000 members of the university community.• Supervise and run weekly and monthly payroll processes for over 10,000 employees to ensure accurate and timely payments, remit child support payments to the state, create auditable records of tax withholding and benefits contributions.• Reconcile cash and withholding accounts in accordance with audit procedures.• Analyze and reform record keeping policies to minimize paper, increase information security, and improve employee experience across Payroll, Accounts Payable, and Registrar offices.• Assist employees in both academic and administrative roles as a subject matter expert for Payroll and personal taxation inquiries.• Redesign departmental website to create online forms, FAQ’s, tax resources.

• Reviewed vendors' 1099 reportability status for initial payments and maintained existing database of over 20,000 vendors.• Managed department campaign to promote electronic ACH and credit card payments.• Managed three full time staff; hired, trained, and supervised ten part-time student employees per year.• Ensured tri-weekly runs of 200-500 check payments were accurately and punctually mailed and approved by senior accountants; prepared electronic funds transfers for disbursement. • Monitored customer service inbox which received over 700 emails per week.• Resolved intricate account status updates with high-volume vendors.• Assisted internal clients as subject matter expert concerning vendor payments.

• Entered financial data for vendor invoices and employee reimbursements on SAP.• Assisted in check runs and performed other support tasks as necessary.• Managed the front desk by interacting with university employees to expedite payments, sorted incoming mail, and organized and archived paperwork.

• Created group travel reservations using Amadeus and GuideRes• Performed operational duties such as filing, typing, shipping, archiving files, and processing check refunds• Monitored customer service email boxes by delegating inquiries and responding to needs of external travel agents, aided primary sales agents

Master Of Business Administration (M.B.A.), Finance, General; Public & Nonprofit Management

Bachelor Of Arts (B.A.), Classics And Classical Languages, Literatures, And Linguistics

Magna Cum Laude Boston University Hellenic Association 2008-2011 Boston University Synchronized Swimming 2008-2011 Undergraduate Classics.

Fall 2010 Semester Abroad, Ancient/Classical Greek Language And Literature