Kat Valencia Email & Phone Number

Santa Barbara, California, United States

Moorpark, California, United States

Moorpark, Ca

Ventura, Ca

• Provide high level administrative support to Water Division staff as well as primary support to Water Utility Manager.• Compose and type a wide variety of routine and complex correspondence, forms, Professional Service Agreements, Purchase Orders, requisitions and reports including, but not limited to, Administrative Reports for City Council review and approval. • Set up and maintain systems/processes for filing and retrieval of information.• Copy, sort, scan, file and route confidential paperwork and documentation. • Screen calls and visitors and refer inquiries as appropriate. • Manage various calendars, including Water Utility Manager's calendar.• Schedule and coordinate logistics for meetings, conferences/presentation including but not limited to, room/equipment reservations.• Book travel arrangements and prepare detailed itineraries. • Reconcile and submit detailed travel expense reports to purchasing department. • Sort and distribute mail accordingly; coordinate courier deliveries and Fed-Ex shipments.• Analyze, code and prepare invoices for payments.• Print budget reports and assist supervisors and managers with end-of-the-year budget analysis. • Reconcile and submit expense claims, including Cal-Card transactions. • Collect, review, audit and input payroll into Agresso Financial System; distribute pay-stubs. • Oversee office supplies: Anticipate needs, order as needed and distribute. • Manage purchase orders.• Prepare reimbursements.• Track expenditures against budgets.• Act as official Cash Handler; Receiving, safekeeping and depositing City money. Prepare cash deposits. Maintain and reconcile $400 petty cash box. • Provide client account information and handle related service issues via telephone and front counter.• Answer questions and provide information to the public. • Efficiently act as liaison between Water Utility Manager and internal/external business associates in order to complete projects.

Ventura, Ca

• Provide high level administrative support to Water Distribution staff, as well as primary support to Water Distribution Supervisor. • Maintain complex filing systems. • Maintain $400 petty cash box and reconcile ledger account for the same.• Answer phones and refer inquiries as deemed appropriate.• Create, update and maintain Excel spreadsheets. • Create work orders for three different divisions.• Close completed work orders.• Create and print weekly production reports.• Create Collectible work orders on Hansen Asset Management System.• Collect, review, audit and input payroll into Agresso Financial System. • Type a wide variety of routine and complex correspondence, forms and reports.• Edit and proofread documents.• Manage various calendars, including Water Distribution Supervisor's calendar. • Oversee office supplies and reorder as needed.

Bachelor Of Science - Bs, Business Administration

Bachelor of Science in Business Administration with a Minor in Economics.

Associate Of Science - As, Business Administration

Associate Of Arts - Aa, Economics

Associate Of Arts - Aa, Social & Behavioral Sciences