Katy Scheuerman Email & Phone Number

Washington, District Of Columbia, United States

Leesburg, Virginia

Arlington, Virginia

Responsible for NAIOP’s core conferences (150-1200 attendees) including writing/soliciting RFPs, conducting site inspections, venue selections, contract negotiations, food and beverage selection, coordination of on-site staff assignments, audiovisual requirements and shipping.Researched, planned and coordinated the Research Foundation’s international real estate fact finding tours to China, Panama and Brazil. Conducted the Panama tour for 26 executives.Negotiates work contracts with vendors to ensure best practices for audio visual, decorating and sourcing needs.Establishes and monitors room blocks to avoid attrition.Develops and manages all conference and special events budgets including final reconciliation of final invoices.Produces online courses and webinars.Collaborates with staff to develop marketing/promotional, exhibits, and registration materials.Tracks conference history for future planning.

Reston, Va

Event Specialist, International Air & Space Symposium and Exposition,12/2001-9/2003-Logistics including reception site selections, budget planning, vendor negotiations, and food & beverage management.-Program development with Symposium session chairmen and plenary speakers.-Exhibit management at domestic and international aerospace conferences and international air shows.Project Specialist, The World Space Congress, 10/2000-3/2003-Managed the AIAA WSC project team of six (6).-Organized, coordinated, and implemented international travel schedule to promote outreach to and secure sponsorships from various countries. -Coordinated and attended meetings with international delegations.-Assisted with program development on Symposium session chairmen and plenary speakers.-Managed promotion of the WSC through Marketing Communications plan.-Issued US Visa letters of invitation to international delegates and worked with US State Dept on visa clearance issues.-Handled the everyday duties associated; budgetary items, reconciliation of bills, negotiations, invoicing, PO's and mailings.-Coordinated logistics for numerous international presentations and receptions.-Planned Embassy receptions in Washington for foreign dignitaries.-Assisted in coordinating logistical support for the Space Policy Summit Workforce Task Groups.-Arranged for WSC exhibits to be placed at domestic and international aerospace conferences and air shows. -Arranged exhibitor briefings and receptions at domestic and international venues. -Organized and coordinated the Exhibitor Presentation Theatre for the WSC.Honors and Awards Program Manager, 9/1996-9/2000-Managed the AIAA’s extensive Honors and Awards Program.-Liaison to the Committee on Honors and Awards.-Processed the Institute’s Honorary Fellow and Fellow Membership Upgrades.-Meeting planning for multiple events including travel coordination, food and beverage, and hotel negotiations.

Reston, Virginia

-Processed and Managed the Annual Election Process and Appointment Process.-Maintained Standard Procedures for Management of Meetings of the Board of Directors and House of Delegates and processed all administrative matters pertaining to Society Bylaws.-Processed and coordinated weekly mailings, information requests and correspondence to the Board of Directors. Including monitoring President’s daily correspondence, travel and tracking report.-Staff Liaison to Society Committees.