Kavin Blanton Email & Phone Number

Salem, Or, Us

775 Summer St. Salem, Or 97303

Recruitment

Salem, Oregon

Pay equity classifications coordination. Responsible for coordinating the pay equity process by tracking pay equity requests, how they are requested and communicating the information with my team. Manage all requisition compensation changes in Workday for the Agency. Updating the position reclass tracker. Manage the pay equity inbox in Outlook and pay equity submissions in Workday through filters and daily update the tracker. Review and correct all requisition compensation changes to ensure that the grade profile and the AA pay rate are listed correctly. Entering in the DAS approval expiration dates in the tacker for each position per the approval letter received. Processed the Requisition Compensation Changes in Workday for the Agency. Documented the Requisition Compensation Change process. Update the position reclass tracker ranging from 2017-2019, by ensuring the reclass information is captured accurately.

Salem, Oregon

Workday navigation and requisition coordination. Responsible for learning Workday and being able to accurately process and create requisitions, positions and completing position changes so that employee profiles accurately represented the employee in Workday. Worked collaboratively with my team to learn functionality within Workday. Created requisitions in Workday for non-budgeted positions. Created positions and attached then to the requisitions so that a we could hire “new hires” in Workday. Created a “prospect” and merged profiles for candidates who applied as an “outside” candidate when they considered an “internal” candidate because they had OR number and were already State employee. Helped the team with the backlog of “job changes” (Laterals and Promotions) that needed to be entered and completed in Workday by processing the “job change” in Workday. As I completed the various functions listed above, I audited my work for accuracy by matching the data entered into Workday to the Personal Action (PA form) that was submitted. Requested PERS information and Background check completion dates for perspective employees by faxing or emailing the correct “division” who completed those. Documented the Workday processes related to “requisition,” “position,” and “prospect” creation and “job changes”.

Salem, Oregon

Administrative and office coordinator. Responsible for supporting the manager and team in their daily work by scheduling meetings, coordinating all interviews for the team and travel for staff who attended conferences across the United States. Assisted in scribing meeting minutes. Collaborated with the manager on Workday related to time entry, by showing him how to view leave requests and time taken. Coordinated all interviews for the team. Researched information related to travel and their destination, made hotel, airline and ground transportation reservations for team members who were traveling to conferences. Gathered, tracked and entered in their travel expenditures into TRIPS so that they could get reimbursements in a timely manner. Coordinated the interview process for all vacant positions Track the teams Management by Objectives (MBOs) and quarterly goals in Microsoft Excel. Scribe bi-weekly team meeting minutes in OneNote

Salem, Oregon

Administrative, office, special projects and invoice coordination. Responsible for supporting the Vendor Management Services managers and team by scheduling meetings, processing, tracking and ensuring accuracy for monthly five project invoices from four vendors. Coordinated all interviews for the unit. Coordinated travel for staff who attended conferences across the United States. Teams SharePoint Content Coordinator created the SharePoint site for the team. Processed monthly invoices for state technology projects for the Oregon Department of Human Services (DHS) and the Oregon Health Authority (OHA), totaling between $1-$2 million a month. Reviewed vendor invoices for accuracy. Identified errors then worked collaboratively with my lead and the vendor obtain a correct invoice before processing and paying the invoice. Developed procedures for processing monthly invoices that aligned with the unit goals and objectives. Collaborated with the manager on Workday related to time entry, Employee Development Plan (EDP) and recruitments by showing him how to view leave requests and time taken, fill out and view an EDP, and work through the recruitment process. Researched information related to travel and their destination, made hotel, airline and ground transportation reservations for team members who were traveling to conferences. Gathered, tracked and entered in their travel expenditures into TRIPS so that they could get reimbursements in a timely manner. Collaboratively worked with my manager to develop the look and feel of the SharePoint site the team used. Created the pages, lists and libraries within the SharePoint site. Collaboratively worked with the team of Administrative Assistants in the Office of Information Services to document processes and procedures. Created and managed the SharePoint page where we kept them, so they were easily accessible to anyone.

Salem, Oregon

Project report analyst and coordinator. Responsible for creating and reviewing monthly and quarterly project reports by compiling, analyzing and/or reviewing the data and how the data is reported. Created and updated the reporting templates that were used for project reporting. Teams SharePoint Content Contributor redesigned the teams SharePoint site to be more user friendly and better meet the teams needs. Provided quality control by reviewing the DHS and OHA monthly and quarterly IT project reports. Analyzed DHS and OHA monthly and quarterly IT project reports to ensure quality control. Identified areas of concern and make recommendations on solutions to rectify reports. Collaboratively worked in a team environment and individually to complete report analysis, review and feedback. Researched and compiled data for the OIS Quarterly Target Review monthly report. Accurately answered questions around reporting process and details of the reports for executive managers, IT, directors, project managers and project staff. Served as SharePoint content contributor. Constructed the section SharePoint site and other pages, lists, and libraries related to the work Project Solutions performed.

FMLA/OFLA coordination. Responsible for learning and executing the FMLA/OFLA process. Researched, read and applied laws, rules, statutes and collective bargaining agreements related to FMLA/OFLA. Helped the FMLA/OFLA team process “events” as they came in. Processed FMLA/OFLA for approximately 300 employees over five months. Calculated hours for entitlement, reviewed medical certifications for sufficiency, and made determinations based on law, rules, and agency policy. Audited employee FMLA/OFLA hours based on overtime worked. Wrote and sent out FMLA/OFLA entitlement letters to employees. Accurately answered questions around the FMLA/OFLA process for employees and was able to accurately answer specific questions around an “event” if asked by a manager or team lead.

Salem, Oregon

Administrative, unit and special projects coordination. Responsible for supporting an executive manager and two-line managers in their daily work through administrative support functions. Helped my team and others on special projects by taking on the work to learn and produce a product that positively represented the team, office and agency. Scheduled daily, weekly, monthly and annual meetings for managers and their teams. coordinated team and individual meetings, provided meeting support services. Tracked work using Microsoft Excel and Microsoft Project. Coordinated the interview process for over 200 vacant positions. Provided Business Process Mapping (BPM) to multiple audiences on many topics, including the DHS/OHA policy process, eligibility work streams and administrative procedures and process. Facilitated meetings using industry standard BPM notation between different groups who were doing the same processes but in different ways. Helped to clarify and simplify the process, creating a streamlined process that was used in all offices going forward. Purchased equipment and supplies for the team using the state SPOTS transaction card. Tracked and reported my monthly purchases through the SPOTS log. Produced the necessary accurate paperwork when audited and was able to turn that around in 24 hrs. time or less of the request being made for which I was being audited. Lead development of an administrative process manual while collaboratively working with other administrative assistants in OIS. Streamlined processes and aligned work to organizational goals and objectives. Manual was consequently adopted as the OIS standard. Worked on the Medical Marijuana Project. Called schools around Oregon to ensure we had the correct campus mapped in our Geographical Interface System (GIS) system. Having this accurate data ensured that no Medical Marijuana dispensary would go up within 1,000 feet of school grounds.

Salem, Oregon

Reporting analyst coordinator. Responsible for running and analyzing community project reports by learning and IBM CogNos reporting tool and the database of which data for the reports were being pulled to accurately represent “real time” project funding for community enhancement projects. Participated in program planning and operation meetings. Reviewed and evaluated program results and effectiveness. Evaluated current environment then developed and maintained process-related materials, reviewed and implemented the new archiving process, and coordinated monthly community outreach meetings to help connect economic projects with state resources. Entered community project financials into the Customer Tracking System (CTS) database which tracked project expenditures. Ran and analyzed weekly, monthly and annual reports from the CTS database using the CogNos reporting tool. Accurately answered managers and staff inquiries around financials of community development projects. Accurately answered questions from the public about the “One-Stop” meeting process and community development projects.

Salem, Oregon

Administrative, unit and special projects coordination. Responsible for supporting the security and privacy offices by providing administrative support for the security and privacy officers, office manager and staff by helping to better protect the agency’s client data. Reviewed and analyzed different reports from the DHS Office of Finance and Policy, briefed management, and reported any discrepancies. Entered agency privacy and security incidents into the Privacy and Security Incident Reporting Program (PSIRP) when they did get reported. Coordinated the interview process electronically through NeoGov and email. Also, all in person contact for the office. Coordinated and provided support for monthly team meetings and weekly manager meetings. Evaluated the administrative procedure manual then revised or wrote new procedures to align with office and agency goals and objectives. Purchased equipment and supplies for the team using the state SPOTS transaction card. Tracked and reported my monthly purchases through the SPOTS log. At the end of each month I produced a balanced log with documentation in an easy to follow format. format.

Salem, Oregon

System tester team member and special projects assistance. Responsible for testing the Learning Center/Learning Management System scripts from the user side to ensure that we caught and fixed as many issues we could before it was launched agency wide. Completed other special projects that we asked of me which supported the agency mission and values. Tested scripts for the Learning Center training web application. Audited staff phone bills for discrepancies, saved the department over $20,000. Provided analysis for the DHS Health Insurance Groups (HIG) by calling insurance providers, getting correct information and entering it into a spreadsheet.