Kay Durrant Email & Phone Number

Tucker, Georgia

Vendor Master Data Analyst

Greater Atlanta Area

Office management, Vendor maintenance, Order management, Shipping and Receiving Management, General Ledger

Tucker Ga

Kennesaw Ga

ESSENTIAL DUTIES AND RESPONSIBILITIES: Include the following but not limited to:Maintenance of existing customer records and data for the South Division sales organization including daily, weekly, and monthly maintenance items.Obtain, analyze, and process all field generated requests related to the customer master.Accountable for validation of all customer account changes effectively communicate to Division support staff and field associates any customer master discrepancies and/or issues in a timely manner.Create and maintain all South Division customer master partnerships and related customer master data to ensure proper structures and pricing hierarchies.Set, Change Remove, and Apply Blocks to customer accountsCreate and Change CMIRReview, Validate and Post Customer Vistex List & verify the changes meet the sales organization criteria and goals.Create and Change Customer Sold To & Ship To accounts

Atlanta, Ga

-Responsible for data conversion during new SAP implementations, including PO, materials, and supplier data clean-up -Responsible for Migrating data from legacy system(s) into SAP -Monitor and correct sourcing interface and process-related defects by pulling reports on daily/weekly basis and amending defective data -Resolve PO processing defects by coordinating across multiple parties (onshore and offshore technical teams, SAP users, and vendors) -Respond timely to user support cases by providing “on-the-spot training” and technical resolution as needed (for SAP procurement) -Research and determine root causes for interface defects, invoice failures, and user support cases Perform scheduled master data maintenance activities (comparing data from multiple systems to ensure syncing correctly) -Partner with Buyers to reduce defects in SAP material master, vendor master, and open purchase orders for new shops

-Responsible for month-end Intercompany billing processing-Assisted the Project Management team with completing financial and operational close activities. -Troubleshooting problem invoices with PM, Vendor and AP to ensure timely and accurate project close. .-Resolve customer logistics complaints by investigating problems and developing solutions-Handled credit and collection inquires and audit compliance.-Order management, including receiving. Processing and confirming orders-Inventory Management ensuring that materials are ordered and in stock to meet clients’ requirements, while maintaining acceptable inventory levels and meeting on-time deliveries. -Monitored 3rd party warehouse storage, domestic bulk storage and customer consignment stock.-Close collaboration with overseas logistics teams and freight forwarders-Monitored and controlled inbound shipments into US including container import tracking.-Collaborated with customs brokers to clear goods in order to get them to the destination for clients.

Irving, Texas

Responsible managing all equipment ordering for several multimillion dollar accounts transacted using SAP which includes end to end order processing, placing purchase orders to 3rd Party vendors Weekly auditing of orderings/shipments both local procured and international to ensure on time delivery and SLA/KPIs are met.First level of contact for handling customer complaints and escalations regarding equipment damaged during shipping Produced invoices to customers valued at over 125 million yearly and stored proof of delivery documentation for financial monitoring and ensuring accurate SOX documentation Proactively supports special projects for customer specific financial analysis and tracking saving costs and time.Investigate and respond to inquiries regarding distribution and shipping. Monitored invoicing to customer for materials and the servicing of those materials. Research and resolve billing issue related to Revenue Excess Billing, A/R, and sales order analysis and external billing issues Work as liaise between internal and external customers, and Project Management personnel to address logistical issuesSME/ Training and Lead several Handoff Site Development projectsAssisted finance and control with problem solving of workload backlog clearing old financial issues resulting from system changes and/or change order management.Participated in trainings providing input of process development regarding equipment team operations, flow, tools and processes.Offered End User testing for new web based tools and formulated a simpler and more efficient way to perform the same training in half the time saving timePerformed Quality Assurance daily and assisted new team members on day to day processes ensuring sales order correctness improving KPI's for 3 quarters consistently.Assisted in trainings for new members of the offshore teams on the CORE equipment order management processes and daily duties required for on-time delivery.

Marietta, Ga

-Primary contact for Account Managers and Project Managers as it relates to order and project setup, material procurement, delivery, and invoicing -Responsible for managing orders through installation milestones to completion, ensuring all ordered services are activated, billing is accurate and experience exceeds Customer expectations.-Participate in Project Setup meetings, document and execute on agreed project setup structure-Match all vendor invoices received against purchase orders, verify totals, reconcile any discrepancies in quantity or price and make appropriate notations on the order.-Audit vendor invoices, approve payment and send to accounts payable to release payment.-Generate requested reports in SAP and distribute to Logistics and Order managers.-Process internal and external customer invoices defining billing document types, billing plan, proforma invoice, credit memos and debit memos.-Document SOX controls and participate in month end close activities.-Create deliveries, shipments including related documents in SAP, confirm, follow up and close deliveries coordinating with suppliers to perform final delivery to the customer sites and warehouses.-Trigger recognition of revenue by maintaining goods receipts in SAP.-Receive, confirm and follow-up on customer purchase orders including communication of delivery plans -SAP Procure to Pay

Atlanta, Ga

-Primary contact for Account Managers and Project Managers as it relates to order and project setup, material procurement, delivery, and invoicing -Responsible for managing orders through installation milestones to completion, ensuring all ordered services are activated, billing is accurate and experience exceeds Customer expectations. -Participate in Project Setup meetings, document and execute on agreed project setup structure -Match all vendor invoices received against purchase orders, verify totals, reconcile any discrepancies in quantity or price and make appropriate notations on the order. -Audit vendor invoices, approve payment and send to accounts payable to release payment. -Generate requested reports in SAP and distribute to Logistics and Order managers. -Process internal and external customer invoices defining billing document types, billing plan, proforma invoice, credit memos and debit memos. -Document SOX controls and participate in month end close activities. -Create deliveries, shipments including related documents in SAP, confirm, follow up and close deliveries coordinating with suppliers to perform final delivery to the customer sites and warehouses. -Trigger recognition of revenue by maintaining goods receipts in SAP. -Receive, confirm and follow-up on customer purchase orders including communication of delivery plans -SAP Procure to Pay

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