- Arranging meetings and conference calls, manage the agenda. Taking minutes of department meetings, drafting correspondence on behalf of management, preparing presentations, organizing & maintaining paper and electronic files.- Dealing with telephone and email communication, managing schedules and taking appointments.- Typing, formatting and creating documents including meeting notes and follow up proposals.- Monitoring email, voice mail and other correspondence. Ensure flawless communication within the team as well as to the organization.- Organizing incoming information and keeping abreast of all priorities and events.- Organize travels (including visas & expense reports) and costs optimization. Reconcile and submit monthly expenses.- Monitoring and scheduling approvals and project deadlines.- Create and maintain filing systems. Create regional database and update it regularly.- Liaising with internal and external contacts, especially for contact with certain authorities.- Communicating with key clients including follow up before and after meetings with agendas or next steps.

- Basic secretarial supports, including receive, screen, transmit and set up telephone calls, conference calls and messages to/from attorneys, client and staff.- Mail, fax, or arrange for delivery of legal correspondence to clients, witnesses, and court officials.- Schedule and make appointments.- Organize and maintain law libraries, documents, and case files.- Perform secretarial functions associated with Firm administrative tasks. Coordinate work as needed with Office service departments.- Create and format complex PowerPoint presentations, Excel spreadsheets and Word documents.