Kayla Hoff Email & Phone Number

Poquoson, Va, Us

Newport News, Virginia, Us

• Responsible for creating detailed plans and specifications for the design, modification, or maintenance of reactor systems in naval vessels, ensuring compliance with safety and regulatory standards while optimizing performance and efficiency. • Collaborate with engineers and other stakeholders such as Naval Nuclear Laboratory, to develop comprehensive design solutions for reactor components. • Utilizing specialized software and tools to draft precise schematics, conducting feasibility studies, and considering factors such as material selection, structural integrity, and system functionality. • Participate in design reviews, address any arising challenges, and contribute to the continuous improvement of reactor systems. • Attention to detail, adherence to industry regulations, and a focus on innovation. • Work in AutoCAD and Autodesk Inventor.

Newport News, Virginia, Us

•Issue, revise, cancel or add documental/procedural revisions for work packages, DRs (Discrepancy Reports), Technical manuals, CIPs (Component Inspection Procedures) and CNOPs (Carrier Nuclear Overhaul Procedures).•Security Clearance Representative. Review, track, sign and submit security clearance forms, oversee and maintain status/due dates for eight departments.•Records Management Coordinator for Production Refueling and Nuclear support.•HR changes. Supervisors, department, shift changes and NTK access as needed.•Itinerary Updates for the director of Engineering’s schedule.•Book/Expense travel for department. •Handle IT/CUAS requests.•Create and distribute long service certificates.•NN50 for M2s, M3s and Directors: Updating and submitting for approval as needed.•TAP award processing, submission to HR and budget tracking.•Approve/Deny A-90 and Controlled Area Access requests.•Submit new PERNR (employee identification numbers) service requests for NRRO (Naval Reactors Representative’s Office) and RPCO (Reactor Plant Contractor’s Office).•In charge of getting with managers, directors and VP for their EIA (excellence in action) picks. Creating spreadsheets, lists and physical folders. Sending out updates on winners as well as communicating with HR winners are in good standing.•Update/Submit Drive in Pass approvals when needed.•Accountable for the disposition of memos, administrative documents, including reports, and proposals that contain sensitive information and subject to certain privacy act requirements or audits.•Use software to compile and generate reports, statistics, timelines, tables, graphs, correspondence and presentations. •Making updates to the E82 recognition page.•Submitting visitor forms in VMS. Working with security for approval.•Supply On the spot Awards for employees. Ordering material/updating inventory list.

Newport News, Virginia, Us

•Maintain personnel records for NNS employees and contractors for submitting badging paperwork for off-sight NOB & NNSY.•Input weekly/monthly progressing for various work packages to support Carrier Overhaul.•Calculate and send out monthly Cost Drivers and Cost performances.•Performs variety of activities for trades and management in support of functional areas such as finance, purchasing, human resources or for a specific project/business/technical unit. •Code changes in SAP for work packages.•Start/Sign off work packages, opt lines, and IRs (Inspection reports).•Performs a variety of general office duties such as receiving telephone calls and visitors, routing and filing correspondence, distributing the mail, and providing routine support tasks within my team.•Update Work Package status for compartment completion agendas.•HR coding for employee changes.•Track and keep up to date organizational charts for managers.•Accountable for the disposition of memos, administrative documents, including reports, and proposals that contain sensitive information and subject to certain privacy act requirements or audits.•Update weekly Business Review for team meetings.•Maintain and order office supplies.•Send out weekly Manning report.•Handle IT/CUAS requests.•Schedule meetings for management.•Review management agendas with supervisors.•Send out weekly training schedules for trades, supervisors and management.•Give vision tests and send updated scores to production and maintenance skills training department for documentation.

Newport News, Virginia, Us

•Received the Excellence in Action Award for being a part of the NAVSEA 389-0288 ACN50 Implementation in regards to transforming business operations.•Worked with Government Customer Relations in leading engagement with congress, DOD and other federal officers and agencies to support company business objectives. •Attended meetings as well as tours around Newport News Shipyard to develop and implement strategic advanced business objectives.•Create rosters and enroll employees and contractors in Nuclear/Radiological/Contamination training classes.•Track and maintain course training documentation for NNS employees regarding Nuclear/Radiological/Contamination test data in LX database (systems of record learning exchange) for all employee certifications.•Revoke certifications due to failures or certification expirations.•Create and send bonus reports to payroll.•Book and expense out travel for department.•Primary purchaser for office supplies, food orders, coffee orders for training building.•Department coordinator for fundraisers and events.•Trained to post HR job listings.

Newport News, Virginia, Us

•Maintained excellent customer/vendor relations and developed customer rapport.•Worked hand-in-hand with Outside Sales associates by performing the administrative functions that ensure customer’s needs are met, being their right hand man when they are unavailable to answer the customer.•Handled phone lines and emails throughout the work day.•Updated customer contracts.•Coordinated deliveries with the warehouse, salesman and customers.•Promoted to a specialty team within first six months of employment.•Created and implemented the standard operating procedure for handling large bids and contracts.•Aggressively studied contracts and submitted competitive bids.•Helped with the install of one of our winning bids at Hampton University.