Kayla Ryan Email & Phone Number

Salt Lake City, Utah, Us

• Document control oversight of critical documents, including certificates of insurance, state registrations, lease agreements, reminders of expiry, supplier contract terms and renewals.• Provides executive administrative support, special projects and M&A activity, meeting facilitation and coordination to CEO and Strategic Leadership Team.• Coordination and facilitation of board materials.• Provides logistics support for independent board members. • Facilitation of group meetings to include Board of Directors, Strategic Leadership Team, Department and Team Meetings and Supplier/Customer meetings.• Provides action plan support and meeting minutes documentation for Extended Leadership Team.• Manages vendor relations for the travel function.• Responsible for expense control and reporting.• Calendar management for Strategic Leadership Team members.• Proactively anticipates administrative needs and makes informed decisions with respect to priorities; analyzes situations carefully, recommends solutions, adopts effective courses of action.• Provides office and facility coordination.

Denver, Colorado, Us

• Direct the Executive and Business Assistants team, crafting a collaborative and productive working environment.• Establish a consistent customer-oriented support model based in inclusion, balanced workload, efficiency, effectiveness and continuous improvement.• Resolve issues requiring knowledge of company policies and procedures and ongoing projects.• Serve as a liaison between executive, direct reports, and business associates, many of whom are globally dispersed across time zones and cultures.• Liaise with members of the Board of Directors and support the EA to the COO and General Counsel with board meetings.• Liaise with executives from other companies.• Coordinate and arrange internal and external meetings and prepare materials and items for each meeting partnering closely with the CEO’s Chief Advisor.• Compose correspondence, edit documents, generate reports, and take and transcribe minutes of meetings as needed.• Handle confidential and time critical material with tact and discretion.• Research, compile and prepare data for administrative reports and presentations.• Proactive and thoughtful calendar management, recognizing the global nature of the leadership team. Planning required to accommodate multiple time zones.• Prepare the planning, scheduling, and logistics for other company-related events, i.e. holiday party, leadership meetings, etc.• Coordinate and oversee travel and expense reimbursements for the office of the CEO via the administrative support team.• Supervise and coordinate activities of the Executive Assistant / Business Assistant team throughout the company to ensure efficiency, maintain standardization, distribution of responsibilities and compliance with company policy. This also includes performance evaluations, recruitment, hiring and onboarding new employees.• Maintains a professional and positive work environment by facilitating effective communication and information sharing among the support staff.

Louisville, Co, Us

• Provides administrative support to the CEO, CFO, SVP/General Counsel to include managing a complex schedule/calendar; scheduling and maintaining domestic and international travel itineraries and negotiating complex scheduling issues; screening and handling telephone communications; greeting and directing visitors; and dealing with administrative problems and inquiries, as appropriate. • Liaison, support and key point of contact for the Board of Directors and their assistants. Strategically manages scheduling for the Board of Directors including individual and team calls.• Serves as a liaison with other departments, all levels of management. • Coordinates and manages special projects with respect to Board of Directors and M&A activity.• Schedules, organizes and supports complex activities, such as international meetings and conferences; arranges appropriate audio/video equipment, meeting room reservations, and manages materials, agenda and food, as needed. • Prepares and manages procurement requisitions, expenses and all accounting functions for the C-Suite in accordance with GHX policy.• Supports executives through the creation, modification, editing and preparation of documents, to include research of information and compiles summary for executive review. • Proactively anticipates administrative needs and makes informed decisions with respect to priorities; analyzes situations carefully, recommends solutions, adopts effective courses of action. • Organizes special events, scheduling and coordinating dates and times, venues, attendance, agendas and facilities along with managing budgets for ensuring company policies and procedures are followed throughout the executive administrative team.• Responsible for recruiting, talent development and effectively managing the performance of the executive administrative team.

Denver, Co, Us

• Provides professional administrative support and personal assistant duties to the CEO to include managing a rapidly changing calendar across multiple business functions; scheduling and maintaining domestic and international travel itineraries for public and private planes, chauffeurs and hotels; and negotiating intricate scheduling requests with leaders of government; expense management, project and event planning.• Management of the C-Suite and Board of Directors. Performs transcription duties and documents key action items. • Manages talent development and performance management for executive admin team across the organization.• Coordinates and manages large events and support services.• Acts as a project manager for special projects, including planning and coordinating multiple presentations, dissemination of information and any other special tasks assigned.• Acts as political liaison for lobbyist activities on the hill in Washington, D.C.• Supports executives through the creation, modification, editing and preparation of documents, to include research of information and compiling a summary for executive review.• Produces, processes and routes confidential and non-routine documents and information.• File management duties, to include opening, closing, archiving and retrieval of files in accordance with appropriate procedures.• Produces various monthly reports and provides them to the CEO for review.• Responsible for production, processing and routing of confidential and non-routine documents.

• Provides global calendar management and administrative support for CEO, COO, V.P. of Clinical & Regulatory Affairs, V.P. of Research and Development and Director of Marketing.• Coordinates the Scientific Advisory Board Meetings, as well as, Board of Directors meetings.• Facilities research of upcoming industry meetings/conferences and coordination of personnel traveling to meetings.• Handles correspondence as directed including composition and disposition of letters and memos as requested.• Coordinates HR functions for open positions including recruitment, conducting interviews, travel arrangements, onboarding new employees and facilitating the benefits process.• Manages performance management of the executive administrative team.• Maintains a good working relationship with superiors, co-workers, surgeons, OUS customers/distributors and board members.• Supports two OUS Sales Managers based in Australia and London.• Provides customer support to OUS customers in Belgium, Greece, Italy, London and Malaysia.• Coordinates customer shipments and marketing material for OUS customers.• Conducts authorized action during senior management’s absence. • Coordinates departmental activities and meetings to include schedule coordination, domestic and international travel itineraries, tracks calendars, budget and expenses, as well as, meeting coordination catering, conference rooms, hotel accommodations for visiting guests and follows up with all parties to confirm attendance.• Maintains total confidentiality in all matters of correspondence, telephone messages and personal conversations.• Prepares detailed reports for CEO and COO of a confidential nature.• Produces expense reports for senior management.

Minneapolis, Mn, Us

• Provides administrative support to Vice President of IGS Solutions, Sector Director (Spine), and six other Vice Presidents.• Manages regional administrative team. Coordinates coverage across the team, manages all performance tasks and employment issues.• Coordinates HR functions for open positions including scheduling interviews, travel arrangements, and setting up new employees.• Responsible for making travel arrangements and monitoring schedules for executives.• Coordinates quarterly Surgeon Advisory Board meetings.• Acts as liaison between Louisville Medtronic Navigation and Memphis Medtronic Spinal & Biologics office.• Liaison between Spine Team, spine surgeons and outside sales, providing assistance and support to the sales force.• Maintains total confidentiality in all matters of correspondence, telephone messages and personal conversations.• Coordinates and manages all departmental activities and meetings (i.e. travel, domestic and international, and tracks calendars, budgets and expenses, as well as scheduling meetings, coordinates catering, conference rooms, hotel accommodations for visiting guests and follows up with all parties to confirm attendance).• Facilitates any authorized action during executive’s absence and uses initiative and judgment for matters requiring attention are handled in a manner to minimize effect of employer’s absence.