Administrative Assistant
Current•Answering the phone in a warm/welcoming manner and gathering detailed information before directing calls to the appropriate person. •Making sure the office upkeep is maintained by scheduling appointments with painters, contractors, plumbers, HVAC techs, etc. •Responsible for gathering mail every day and making sure it goes to the correct department. •In charge of updating the company Google Calander.•Maintained office filing system physical and digital. •In charge of breaking down invoices, categorizing invoices and filing invoices. •Responsible for monitoring multiple Google email accounts to make sure no email is missed. •Reaching out to vendors to make sure our office stays up-to-date with computer updates, phone system updates, housekeeping, composting needs (Lakeshore Recycling) and more. •In charge of making sure the company’s business insurance stays up to date with The Hartford and Western National.•Making sure we stay compliant with OSHA, Safety requirements, Avetta and Certificates of Insurance (COIs).• Maintained binder of over 300 Certificates of Insurance (COIs) for all clients and event rentals. •Maintained a detailed list of all company passwords including Google Workspace, all employee emails, etc. .•In charge of managing the company’s Google Workspace account including multiple shared drives•Reach out to clients to schedule account visits to make sure all their needs are met, and they are satisfied with our services. •In charge of organizing company holiday parties, gatherings and coming up with games. •Screen potential employees on Indeed. •Held recurring meetings with all departments of the company to create training manuals and materials. •Used Canva and Photoshop to help Marketing/Sales Team.•Created and scheduled weekly company newsletter for Marketing team.
