Kristina Belova Email & Phone Number

Braintree, Gb

London, England, United Kingdom

• Programme Strategic Planning and Monitoring • Designing and monitoring early warning processes • Measuring compliance with KPI and benefits realisation targets.• Management and analysis of the estate condition database• Liaison with stakeholders• Workshop facilitation on such subjects as procurement and internal procedures. • Monitoring the financial spend of a given project or programme against its budget, providing data to the Head of Finance and Project Management Office to inform the overall budget analysis for the team.• Net Zero Carbon commitment monitoring and management• Identifying variations and trends in project delivery Resourcing• Assisting in identifying the resource requirements for a given workstream, project or programme, based on evidence from previous and existing projects in the team’s portfolio. Knowledge Management• Maintaining an updated knowledge bank or guidance, processes and data to support the Project Managers within the Education Property team and advising other departments on best practices as Centre of Excellence. • Promote and monitor use of a central document management structure for all projects, including configuration management. Governance• Designing governance regime for a given project or programme, based on specific requirements. This includes: membership; roles and responsibilities; reporting criteria frequency and escalation; controls; gateway management; resources and; assurance.• Ensuring the timely production, agreement and filing of minutes and other meeting papers, whether directly or via other team members.• Ensuring that a communications plan is in place and updated for each project and programme, even where managed by the relevant team leader for the same.Management of databases, dashboards and trackersMentoring and team managementBusiness Continuity Plan preparation and updatesLooker Studio/Power BI analysis

London, United Kingdom

PMO for a portfolio of construction projects within the Borough. Duties include but not limited to:-Projects/Programme financial reconciliation and planning-Risk management-Programme progress monitoring-Contract monitoring-Reporting-Training-Purchase and invoice processing-Schools’ compliance monitoring and management- Asbestos in schools management - Various compliance projects- Apprentice management and training- Process and procedure review and management- Change Management- Public enquiry and FoI management- Software testing- Programme support

London Borough Of Hackney

The key member of Audit and Anti-Fraud team, supporting a team of 25 Auditors and Investigators including Head of Internal Audit and Corporate Head of Audit, Anti-Fraud and Risk Management. Responsible for implementation of Audit and Fraud Recommendations, reporting, supplies, fraud investigations support, minute taking, purchasing and invoicing, budget monitoring, interview transcription, FOI and complaint management, IDEA data analysis. Champion and admin for Pentana software, Google Guide. Achievements include:-Increased audit recommendations returns by 40% via the implementation of chase schedule, new reporting procedure and keeping in touch with clients on a regular basis – received returns for recommendations outstanding from 2010. Maintained KPI target of 90% recommendations returns/completion.-Supported investigators in investigations and visits, analysed CCTV footages, large amounts of data, complex spreadsheets-Transferred 100% of casework filing from the archive onto online file plan created for each team individually. Followed by staff training on new filing.-Supported auditors, created performance monitoring queries on Pentana, produced various reports including audit reports. -Saved transcription and redaction fees by transcribing and redacting urgent case interviews in-house-Achieved 100% rate of invoices paid on time by managing incoming invoices and working closely with finance team-Created an online post-audit survey as part of KPI requirement of audit satisfaction feedback-Created and managed Audit file structure on Pentana and EDOCS, created and ran reports for all audit plans and recommendations across the Council and Borough Schools-Built a strong relationships with clients and colleagues in LBH and Schools

Hackney

A member of the support team for the board of five Assistant Directors and Corporate Director of Finance and Resources Department, PA to Assistant Director of Strategic Property Services (SPS) and Assistant Director of Procurement, Fleet and Energy (PFE). Duties include calendar and travel management, gatekeeping, PA support, minute taking, Freedom of Information (FoI) requests and Members Enquiries management, purchase order and supplies management, event planning, project support.• Fully set up a new Director (SPS) who never had PA before including introduction to calendars, complex travel management, life/work balance assessment, implementation of email monitoring, delegation systems and rules, training on Council’s systems and general support whilst still fully managing my other director’s diary/work life and other team’s requirements. • Project managed the creation and implementation of online filing plan for Property team which enabled them to have access to documentation on properties and reports previously being held by specific officers and unavailable if officers were not in.• Achieved 100% rate of appraisals completion for Procurement Fleet and Energy department and 95% for Property department by scheduling them in timely and strict monitoring of progress.• Cleared 100% of FoI requests allocated to Director of PFE by chasing officers and re-allocation.• Cleared a backlog of over 300 invoices for Town Hall restoration/construction project by working closely with suppliers and finance team, negotiating terms to avoid late fees.• Supported and controlled Decanting project for Council’s Campus including live staff number updates and complex data analysis.• Introduced “Director of the Month” award which was won by directors with the best timekeeping and email/enquiry response times – increased Directors performance and clearance times.

Whitehall

The first diary manager to the Director General (DG) of Welfare and Wellbeing Group (WWG), duties included diary management and event planning, email monitoring and directorate updates collation.• Organised Awaydays and parties for the division for over 800 staff including venue negotiation and application of catering experience to achieve best prices from suppliers for the refreshments.• Set up and managed busy diary according to DG’s needs and ensured my DG still has a good life/work balance.• Invented and implemented a star rating system for Directors reporting to DG where they received stars for returning updates on the department before the deadline. Achieved 100% returns on time.

London, United Kingdom

Diary support to CEO and DCEO; Ad hoc duties, board support and administration, travel, event arrangements.

London, United Kingdom

Stock and cash management, event organisation and management, customer service, complaint handling and staff training and management

Ipswich, United Kingdom

Management of 14 members of staffStock managementSous chef responsibilities inc. prep and assistance to chef de partie

Latvia

Visa applications and arrangements management. Visa issues resolution.Urgent Visas. Liaison with Embassies and Consulates. Sales

Bachelor'S Degree

A Levels

Pmo Analyst