Keaton Vaughn, Mba Email & Phone Number

• Oversee day-to-day operations and ensure the longterm fiscal and operational health of the organization• Manage key financial and operational functions including invoicing, payroll processing, grant tracking, budgeting and forecasting, account coding, employee onboarding, compliance and reporting, operational policies, and platforms/subscriptions• Manage day-to-day and month end financial processes• Lead multi-entity reimbursement invoicing• Ensure strong receipt management• Ensure completion of staff timesheets • Manage payroll preparation and processing on a bi-weekly basis• Properly file state and federal reporting throughout the year• Manage the organization's internal records• Provide insight on spending trends and cost-savings initiatives• Draft annual budget, project budgets, and scenario budgets as needed

New York, New York, Us

• HR operations role that drives efficiency and employee satisfaction through automation, process excellence, and innovation. Analyze and assess effectiveness of operational procedures and recommend areas for improvement to streamline processes.• Maintain HRIS databases and systems to ensure accurate employee information• Manage four direct reports• Assist with Workday HCM testing and implementation• First reviewer for employment changes processed within the HRIS system, including new hires, terminations, and any status changes in employee records. Ensure that applicable back-up documentation, approvals and record retention policies are followed and preserved.• Partner with People Data Manager to perform semi-monthly reconciliations, including earnings, wages and overall employment and personal data.• Run reports, conducting analysis and audits on HR data, HR programs, and recommend corrective action for any discrepancies.• Build and foster relationships with internal business partners.• Ad hoc projects to include mass data uploads and data integrations.• Work with the EI&B team on diversity initiatives• Member of the LGBTQIA+ ERG

Kansas City, Mo, Us

• Processed weekly off-cycle payroll payments for all US employees• Assisted in the upgrade of the union timekeeping system from EWM to Workforce• Audited gross pay calculations in timekeeping system to ensure compliance with union labor contract rules• Analyzed system issues including finding root causes; testing system enhancements, changes, and fixes• Queried and analyzed data for legal and claims requests• Performed payroll calculations in SAP on a daily basis• Ensured accurate entry of W4 forms and direct deposit information into SAP, as well as the processing of other deductions• Acted as point of contact for management and union employees, human resources, various unions, and banks on a daily basis• Provided backup to other payroll functions as needed, including taxes; garnishments; deductions; benefits; and payroll processing• Managed all AP vendor master maintenance including creation of new vendors and changes to existing vendors• Worked to continuously improve payroll processes and ensure SOX compliance• Assisted with year-end activities including producing annual payroll calendar and W-2 forms

Kansas City, Mo, Us

• Disbursed $2 billion in payables annually via SAP ERP software• Posted 1,000 invoices per month• Processed daily payment runs to maximize discounts• Conducted research projects and responded to vendor inquires • Performed monthly reconciliations for assigned general ledger accounts• Adhered to SOX controls and purchasing department guidelines• Maintained OneNote Notebook of all US AP procedures and updated regularly• Prepared annual 1099 filing • Assisted the HR department with diversity, equity, and inclusion initiatives including reviewing trainings to disseminate to employees• Reduced paper checks disbursed to vendors by 25% by encouraging ACH enrollment• Helped with the testing and implementation of the SAP Vendor Invoice Management (VIM) system• Helped with the testing and implementation of Power BI reporting for the AP department• Floor safety coordinator and member of the wellness committee

Kansas City, Mo, Us

• Processed weekly off-cycle payroll batch for all US employees• Oversaw master accounts payable vendor maintenance including the creation of all new vendors for US and MX• Managed all 2000+ US utility accounts including setting accounts up for automatic payments and paperless billing while re-classing utility bill journal entries as necessary• Updated W-4's, direct deposits, and employee deductions including for safety equipment, union dues, and employee stock purchase plan in SAP• Moved invoices through optical character recognition workflow and fielded accounts payable email inquiries• Reduced new hire paperwork processing times by 30% by attaching documentation electronically• Assisted employees with access to online pay stub information

Kansas City, Missouri, Us

• Administered weekly bargaining unit and biweekly management payrolls for a total of 180 employees in two states via Sage financial software• In-house payroll processing required time card collection, all data entry, properly calculating garnishments, printing of all paper checks and deposit stubs, sending direct deposit file, and submitting tax payments• Oversaw all workers’ compensation claims, confirmed adherence to employee work restrictions, maintained OSHA 300 log• Administered full benefits package and facilitated enrollments and terminations including COBRA• Provided orientation for all new hires and ensured I-9 paperwork was completed accurately• Maintained all DOT files including medical card renewals and accident register• Worked directly with CFO compiling timely reports and data sets as requested• Learned the duties of the Credit Manager position to promote department flexibility• Established procedures for 1095 processing• Promoted a successful health fair for employees to encourage annual wellness screenings• Implemented pay cards to provide electronic payments for unbanked employees• Produced engaging bimonthly company newsletter

Tulsa, Ok, Us

• Directly oversaw payroll department and executed all Payroll Manager duties• Four years of knowledge acquired in processing two biweekly payrolls for a company of 1300+ employees across five states• Handled all workers’ compensation claims and mediated between employees and insurance carrier• Introduced domestic partner benefits that were adopted by the company• Conducted background checks and approved motor vehicle reports for drivers• Heard all human resources queries and mediated accordingly• Facilitated company conversion to an onboarding platform

Tulsa, Ok, Us

• Handled all payroll data entry in Millennium and Paychex, processed all new hire paperwork, responded to unemployment claims and requests for employee information, distributed W-2s• Aided in reconciliation and accounts receivable tasks• Generated reports, responded timely to all payroll inquiries, created new and efficient filing system• Transitioned company from paper checks to direct deposit and pay cards

Tulsa, Ok, Us

• Managed store and staff• Resolved customer issues• Made pizzas and all side items• Answered phones and routed drivers

Master Of Business Administration - Mba, Human Resource Development

Bachelor Of Arts, English And Writing

High School Diploma