My role as Budget Supervisor is to supervise the budget of Federal Grants, to budget state appropriated funds accurately, to prepare and approve budget revisions for month-end certification, preparation of the continuation & expansion budgets, manage salary control, as well as monitor capital improvements for all the divisions within the Department of Administration, Lieutenant Governor's Office, State Ethics Commission, Office of State Human Resources, and the State Board of Elections. I am also responsible for the completion of financial surveys, questionnaires, and reports as requested from internal/external customers. In addition, I am tasked with supervise the fixed assets reporting, review update, and maintain the policies and internal procedures manuals as they pertain to budget. Lastly, my functions include supervising a staff of two Accountants and an Accounting Specialist.

My position is dedicated to the oversight of the $400 million in Federal Race to the Top (RttT) funds ensuring propriety of budgeting, spending, and reporting of these funds by both the department and the sub-recipients. Also to read and interpret Federal compliance requirements and communicate those to agency staff, sub-recipients, contractors, vendors, and other partners to ensure implementation. In addition I am tasked to monitor, research, and analyze the use of the RttT funds to assure spending is in compliance with the grant application and assist management in understanding budget constraints that could impact the accomplishment of stated objectives and goals. Moreover, to act as a liaison with the U.S. Department of Education on budgetary questions and to review and approve quarterly reports filed with the Federal government. My position also provides financial information to the Federal, State, and internal auditors that monitor RttT.

My responsibilities in this position are to procure federal funds necessary to cover the expenditures for the agency and the public school systems in a timely manner. In addition, I am responsible for the maintenance of the general ledger, assisting in the preparation of financial statements through the coordination of the month end close and reporting process as well as applicable analysis, responsible for continuous improvement through the maintenance and enhancement of accounting and reporting controls and the implementation of corrective action plans; support of the implementation of projects to improve and/or facilitate accounting and reporting functions; ensures fiscal policy compliance in accordance to all local, state and federal regulations, working with internal and external auditors and implementing recommendations, as applicable; fielding internal and external inquiries, and interfacing with executive level management.

My tasks in this position were to prepare, analyze, and administer annual operating budgets for the entire school system, analyze school/ department transfer requests and make recommendations to executive level officials regarding decisions which may affect budget operations, manage grant funding close for schools and programs, monitoring fiscal compliance, ensuring funds are available for school needs, month/year end processes, correcting payroll discrepancies, approving purchase orders via the AS400 system, financial and operational analysis and assist other departments in account reconciliation for budget purposes.

My job functions included processing reimbursements to students, assistance with month end close including journal entries to reconcile Accounts Payable accounts, preparing monthly Sales and Use Tax reports, account resolution, tuition payment application, daily cash reconciliation, daily deposit reporting, processing book vouchers for students using financial aid, check writing and performing various administrative and customer service duties.

My duties were inclusive to payment reimbursements, contract management, and verification of transactions and comparing to batch totals, setting up payment dates according to discounts and terms allowed, coding vendor payments to appropriate expense accounts, financial reporting, voucher processing, file maintenance, vendor relations, and providing administrative duties to the Program Manager. This position was a temporary assignment in which I completed.

My tasks included but not limited to payment application, generating monthly invoices, manually correcting erroneous invoices, daily baking, restructuring the collections processes and procedures, reduction of outstanding balances, contract management, supervising the Sr. Accounting Clerk position, member account maintenance, monthly Accounts Receivable reporting, performing various facets of customer service, acting as point of contact for the new financial system conversion, and assisting the Director of Finance with administrative duties. Note: Periods of Unemployment explanation provided separately.