Keli Thomas Email & Phone Number

Austin, Texas Area

Project Accounts Payable using QuickbooksProject Accounts Receivable using QuickbooksPrepare and Process AIA pay application for monthly bank fundingManage lien waiversContract and change order managementCompany financial reviewsLed transition to new construction/accounting softwareDeveloped key business processes to standardize construction documentation

Austin, Texas Area

Accounts PayableAccounts ReceivablePrepare and Process AIA pay application for monthly bank fundingManage lien waiversVendor ManagementImplemented new construction/accounting software

Manage Vendor Relationships - daily communication regarding change orders, billing, and budgets● Maintain and Distribute Company Wide Reports - Current Construction Activity report and Construction Forecast report● Coordinate Project Approval Process - create and organize approval packages for project approvals, log and track while in process, closeprojects using approved process● Coordinate Project Close Out Meetings● Manage Invoicing Process for Department● Manage Purchase Order Process for Department - issue PO’s and reconcile against budgets● Issue Work Orders for Maintenance Issues Under Warranty Terms● Manage Internal and External Change Order Process for Department● Draft and Propose Improvements to Department Approval and Reporting Process● Coordinate Team Events & Meetings● Coordinate Travel Arrangements for Team● Maintain Business Calendars for Department● Manage Expense Reports for Department● Coordinate Weekly Team Meetings - prepare and distribute official team meeting notes, assign action items to team● Coordinate RFI’s (Requests for Information) with Vendors● Coordinate Future Real Estate Location Mapping - part of the strategic growth planning process● Coordinate Growth Forecasting Process Using Projection Reports

Manage Vendor Relationships - daily communication with sub-contractors, project managers, architects, and engineers.● Coordinate Project Document Process - prepare packages for bid application process

Research, Organize, and Update Legal Files● Assist with Federal and State Legal Filings● Receptionist Duties● Correspondence Writing

Clerical Duties