Organizes and implements administrative systems to ensure an effective and efficient development effort. Manages a range of internal organizational operations not limited to human resources, financial systems and budgeting, board communications and information systems. Oversees, arranges, leads and/or supports committee meetings – specifically Event & Development. Finance – Serve as essential & trustworthy member of the division of duties. Assist with monthly reconciliations, bill & donation processing. Volunteers – Assist with recruiting, training, and coordinating volunteers. Serve as a contact for all PCF volunteers.Grants - General support for the grant making and reporting process. Serves on Grant Committee as a Grant Mentor. Fundraising/Development Duties:Works closely with Executive Director and the Board of Directors to develop a comprehensive fundraising strategy to expand philanthropic support for the organization. Records, processes, and acknowledges gifts. Collaborates, manages and supports multiple components of the fundraising plans including, but not limited to, annual giving, planned giving, corporate and foundation grants, major individual and corporate gifts, and special fundraising events. Responds to donor inquiries. Maintains and manages donor database and prepared fundraising reports. Responsible for revising and updating documents and mailings as these pertain to projects. Plans, organizes, and implements special events for fundraising and public relations purposes. Cultivates new and existing corporate relationships to secure event sponsorship and in-kind donations. Supervises event staff/contractors and will work closely with planning committee. Coordinates recognition programs as needed.

PrairieCare Fund is a registered non-profit in the state of Minnesota. The mission of PCF is to transform lives by fostering mental health and well-being among youth and families. This role supports the executive, Board of Directors and work of PrairieCare Child & Family Fund. This role is important in the growth of this young organization through assistance with events, programs, donor management & recognition, marketing and outreach support. Standard tasks include arranging meetings, preparing and distributing agendas & minutes, board communication, coordinating schedules, assistance with budgeting, and monthly accounting updates. Responsible for revising and updating documents and mailings as requested and must have the ability to use and learn several software programs (Microsoft Office, Quickbooks, GreaterGiving, OneCause Weebly, AI, ID and/or other website editing programs). Maintains confidential donor information. Drafts policy procedures, organizational diagrams, letters, visual aid graphics, and flow charts. Manages multiple projects and receives direction from Executive Director and Board Members.

Carry out all activities required to maintain organization in the department including filing, data entry, communication facilitation among staff, and data gathering/verification. Schedule patients and contact patients for rescheduling when needed. Answer phones/transfer calls as needed. Ensure appropriate forms are obtained when patient arrives. Prepare and transmit patient charge tickets. Distribute/route mail appropriately. Retrieve transcriptions, recorded messages, consults and recommendations and place into patients’ medical records. Assemble/analyze/pull charts for patient appointments and as needed. Process ROI’s (Release of Information). Trains and mentors new staff.

Educates and informs donors on preliminary aspects of the stem-cell donation process and prepares them for the potential next steps in the process. Locates and outreaches to non-responsive donors using data provided at recruitment, including alternate contacts; uses internet search tools and other identified resources. Assesses donors' commitment and continued interests. Collects/reviews donors' medical health history information and assesses medical conditions to determine further donor participation (conducts abbreviated Preliminary Health History Questionnaire and screening, determines initial eligibility, and discusses health history forms and medical information with supervisor, donor center staff, and medical services as needed). Establishes and maintains good relationships with donor center staff and collaborating departments. Record Update- Updates donor records (demographics, status etc.) accurately and efficiently in STAR Link database from donor phone calls, mailings and/or website responses. Retrieves and responds to voicemail messages from team extension and staff designated extension. Demonstration of excellent customer service skills and resolution. Logs in daily to the team 'phone skill group' and administers assistance to other team members as needed (i.e. assisting to service and/or redirecting incoming donor file calls). Answers phones, takes messages, provides information as appropriate or routes callers to appropriate staff in an efficient, courteous manner. Assists in training and mentoring of new staff.

Screens, enters, and prepares information for donor related data collection. Reviews donor data for accuracy. Scan new recruited donor consent forms.

Preform office duties including accounts payable and receivable, data entry of personnel information, both manually and electronically while maintaining a high level of confidentiality. Designed and maintained databases of listing of new potential clients. Creates new customer bids and effective contract negotiation. Contacted new customers over the telephone and email to establish new relationships. Maintain existing relationships with customers through verbal and written communication.

Tele-recruitment of appropriate donors based on inventory needs. Communicates with donors to increase donor base and educates donors on the donation process and deferrals. Communicates regularly with donor suitability and advocacy staff on eligibility of donors in regards to advanced health screenings. Maintains accurate donor records through data entry, scheduling, and written records. Interprets suitability of donors by using FDA and CDC regulated deferral reference guides (i.e. non-medical deferral factors, medication/antibiotic guides and advanced surgeries/medical conditions.) Consistently achieve required number of dials and appointments to ensure an adequate of blood inventory is available to patients in need. Participates in educational opportunities to stay abreast on organizational issues and to learn new skills. Clear, concise, and assertive communication style while maintaining a positive experience to potential donors. Assists in training and mentoring of new staff.

Solicitation of donations from alumni, 'friends of MSU', and corporate sponsors for the Annual Fund Campaign. Winner of achievement awards for highest pledge dollar amount percentages for multiple colleges within the University. Special recognition from the President of MSU for being one of the top three solicitors. Training and monitoring of new staff.