Kellie Mcmaster Email & Phone Number

Dashboard reports for the Divisional Project Board - Analysing project status report and interpreting risksProvided key assurance activities such as Project Health Checks, Lessons Learned workshops, Risk audits, Kick off Meetings and document reviews.Leading CPaS's vision of project and programme management - via the Divisional Project Board, PM2 training, and Council's Project Management tool, Project InsiteDeveloped Divisional specific training packages to educate Project Managers in best practices for Project ManagementMentoring/guiding Project Manager's and team members in areas such as methodology, scheduling, governance principles and assurance activities.Develop a schedule (Gantt chart) template for CPaS Division

Returned to this position due to the ICT Project Assurance Coordinator position being abolished.

Returned to this position upon return of the incumbent ICT Planning Manager

Acting in this position whilst incumbent is on extended leave.ICT Project estimates - estimates based on Project Proposals, prepared during the annual budget build process.Running Estimation Workshops with key stakeholdersDocument the outcome of the workshop - report on outcomes back to the Account ExecutiveAssist Portfolio & Governance with reconciliation to the ICT Strategy BoardTrack and monitor progress of Estimates Present final statistics to Manager, Portfolio Management Office at completion of cycle.

Project Management Support Office)Facilitation of “Kick Off Meetings”Facilitation of Health Checks Data analysis of Project Insite workspaces to identify anomalies - reporting findings for a compliance report.Monitor, track and report on cost plans versus approved budgetReview and analysis of risk and issue registersReview project schedules, liaising with the Project Manager for clarificationReviewing of appropriate documentation required to progress through to the next phase

Project Management Support Office)Coordination of approx 110 initiatives on the ICT Program of Work for BCC.Utlisation of Enterprise Project Management (EPM) tool to monitor & control the Program of Work. Skills include Administration of Users, training, etc on versions 2003, 2007 & 2010.eDRMS (TRIM) Champion. The advocate for Council's record keeping system and Power User to set up Containers/Folders. Providing assistance with training in the system.Analysis and Continuous Improvement of methodology, processes to assist smoother project delivery Analysed project delivery reports for the program of workIdentify and recommend improvement to standard processes. Ensure all Project Managers are documenting appropriate project reports as determined by the Portfolio Management Office.Provide regular quality reviews of project deliverables (Status Reports, Schedules, Variations, updates in EPM, risks & issues) and recommend changes when they do not meet the required standard.Analysis of resource utilisation to understand the number and types of resources allocated and working on each project.Resource utilisation analysis to determine workload forecast demand for current and future projects on the Program of Work

Developing the Decommissioning Strategy for legacy systems,Creation of appropriate support mechanisms, Established and inaugurated ongoing governance frameworks,Preparation for the parallel running of the current equivalent of the Funding Information Management System and DISQIS,Create documents including, but not limited to, support procedures, strategy documents and business cases for consideration by appropriate DSQ committees including the Information Management Steering Committee and Budget Review Committee,Organise licences, tools and equipment for the ongoing support of DISQIS,Support various organisational units of DSQ during DISQIS implementation and legacy system decommissioning;

Developing the Decommissioning Strategy for legacy systems,Creation of appropriate support mechanisms, Established and inaugurated ongoing governance frameworks,Preparation for the parallel running of the current equivalent of the Funding Information Management System and DISQIS,Create documents including, but not limited to, support procedures, strategy documents and business cases for consideration by appropriate DSQ committees including the Information Management Steering Committee and Budget Review Committee,Organise licences, tools and equipment for the ongoing support of DISQIS,Support various organisational units of DSQ during DISQIS implementation and legacy system decommissioning;

Managing multi disciplinary projects and project teams within Capital Works and Project Services.Controlling resources and vendors in the deployment of telecommunication systemsPlanning, scheduling and tracking project activities and assessing progress against key metricsParticipating in the ongoing development and improvement of QH agreed PM approach.Developing detailed implementation designs for cutover and back out plansEngaging with senior executives, business owners and key stakeholders for endorsement of project plans and project deliverablesProducing high level quotations and options papersProducing Project Briefs, Status Reports, Project Plans, Work Orders, Communication Plan, Meeting Minutes and Agendas, etcEstablishing and implementing PM processes, documentation and templatesDeveloping and maintaining effective working relationships with Senior Management in both Corporate and Clinical areas

Telephone System Replacement Project)Data collection for QH Hospitals,Liaison with District Executives, District Representatives, local users from both clinical and administration areas,Facilitate the development of disaster recovery strategies and tacticsInvestigating and analysing business processes and operational requirements for defining project requirements.Responsible for project communications.Develop and submit Quality Assurance and Risk Management procedures and standardsProducing and following a set process map,Asses cutover imperatives and develop cutover plans and notification plansResponsible for producing project documentation including Project Plans, Project Status Reports, Communication Plans, Meeting Minutes and Agendas,Assisting Project Managers to produce reports including Requirements Report, Recommendation Reports, Offer Evaluation and Probity Plan, Written Project Plan,Marking up of site floor plans

Telephone System Replacement Project)Data collection for QH Hospitals,Liaison with District Executives, District Representatives, local users from both clinical and administration areas,Facilitate the development of disaster recovery strategies and tacticsInvestigating and analysing business processes and operational requirements for defining project requirements.Responsible for project communications.Develop and submit Quality Assurance and Risk Management procedures and standardsProducing and following a set process map,Asses cutover imperatives and develop cutover plans and notification plansResponsible for producing project documentation including Project Plans, Project Status Reports, Communication Plans, Meeting Minutes and Agendas,Assisting Project Managers to produce reports including Requirements Report, Recommendation Reports, Offer Evaluation and Probity Plan, Written Project Plan,Marking up of site floor plans

Organisation of meetings, seminars, lecturers and conferences for GroupDiary maintenanceTyping of all letters, memorandums, minutes Input of data to facilitate computerised and manual filesProcessing of timesheetsMeeting and greeting clients on behalf of consultants and directors