Provide complex administrative support to the Senior Associate Dean, two Assistant Deans for GME, and the Director of the Office of Graduate Medical Education. Coordinate and maintain all administrative meetings, committees, presentations, and type correspondence. Maintain and organize files; prepare meeting minutes and prepare meeting agendas for various meetings including monthly departmental meetings; create PowerPoint presentations for meetings. Provide project management and direct administrative support for 90% of all GME facilitated events and meetings (i.e. workshops, educational training, conferences, new resident and fellow orientations, various committees, subcommittees, ad-hoc committees, and additional unit-specific meetings). Manage processes, coordinate with event and committee leads, facilitate logistics, prepare and maintain sensitive and confidential information and documents. Compile and manage committee and events progress reports. Enter and manage committee and event data.Reserve rooms, provide call in numbers, and monitor meeting attendance.

Managed all course evaluation creation, dissemination, collection, and reporting following ACCME/JA criteria and IUSM policies.Researched data collection methods and office procedures to improve evaluation processes and develop new services.Organized and entered client disclosure forms, event attendance data, and member information under ACCME/JA criteria.Provided administrative support for the Director, Assistant Director, Business Manager, Program Manager, Registration Specialist, and Compliance and Meeting Planning Specialists. Communicated with clients and meeting planning specialists to make reservations, schedule meetings, and order supplies.Enhanced data collection and reporting software by coordinating with code writers and developers.Created marketing materials, programs, and banners for Division’s website, courses, newsletter, and events under IUSM style policies.

Entered applications and program information into file managing system.Assisted administration with clerical tasks and projects.Tabled outreach/fundraising events and connected with community organizers.Managed schedule and communicated with volunteers for the activity center and events.

Create and design social norming marketing campaign to encourage safe drinking behaviors and decrease drug use.Collaborate with university faculty and students to promote campaign and the upcoming semester’s programs.Manage Office table as well as resource materials at orientation events to connect with incoming students.Assist with Sexual Health research including collecting consent, conducting the study, and recording the data.

Maintain company’s filing system.File cases at City County Building.Assist Paralegals with Collections and other clerical tasks.

Created and led Girl Empowerment workshops with 5-10 members.Scheduled volunteers for events.Supervised varies areas when needed (all ages).Managed cash box and application fees.Organized and filed members’ applications and paperwork.