Kelly Agar Email and Phone Number

At Plat4m, we sweat the small stuff so you don't have to. We work with organisations and companies throughout the Wellington region to plan and manage projects of all kinds. Major project: Wi Neera to Onepoto Shared Pathway & Coastal Resilience Project (Porirua City Council)Over the past 2 years (2022-24) I have delivered this challenging and complex project. It has required critical and analytical thinking to establish and implement viable solutions, in order to proceed. Responsibilities included: • Delivery of good governance• Meetings and reporting at all levels• Stakeholder engagement• Iwi relations and communications management • Coordinate land matters with the Māori Land Court, owners and lawyers• Develop website content and update project webpage• Risk, issues, procurement, and contract management• Financial and funding management• Management of scheduling, milestones and deliverables• Assist in the preparation and review detailed consent applications• Facilitate design workshops• Obtain a range of technical knowledge to provide input into engineering and ecological deliverables

Project: Proposed New Café Build, Te HoroProvide project management expertise on a proposed new café build in Te Horo.Responsibilities:• Research a broad range of possible building and design concepts• Undertake viability assessment and produce client report• Liaison and meetings with Council to ascertain correct use and building restrictions• Procurement of architect and relevant contractors for building consent• Site visits and problem-solving with parties in order to meet building consent requirements• Ongoing liaison to finalise the design• Review building consent submission• Meetings with potential cafe tenants• Procurement of builder to provide quote for build

Programme: Currency Cycle Transformation Programme (CCTP)The RBNZ’s Currency function is responsible for a Bank-wide strategic priority to develop a plan for the future custody and distribution requirements for New Zealand’s cash. As the Project Manager, I was responsible for initiating the programme (and the phase 1 project: Education & Evaluation Project) in order to deliver this plan.Responsibilities:• Business Case development and approval• Project Team, Work Package Team and governance structure establishment• Detailed project planning and work package planning• Managed resourcing requirements across the project• Risk and issues management• Communications strategy and planning, and stakeholder engagement • Embedded quality assurance controls across the project• Managed project budgeting and financials• Procurement and contracts management• Reporting to the Steering Committee, Programme Board and Governor

Projects: As a Beca Senior Project Manager I worked on multiple projects in parallel, including:• Various New Zealand winery earthquake recovery projects• Wellington warehouse facility relocation and fit-out• Wellington office refurbishment (activity-based working style)Responsibilities:• Project management consultancy• Project initiation, planning and delivery• Client and stakeholder management• Financial management• Resource management• Contract management• Risk and issues management• Procurement• Reporting • Health and safety

Programme: Network Enabled Army (NEA) Programme (up to 12 years; value up to $600m)Project management and procurement for this transformational programme which introduces into service modern communication systems and computer technology for the NZ Army. For example, the procurement and rollout of new wideband network, combat radios for soldiers.Responsibilities: Acquisition, procurement, project planning, vendor management, stakeholder management, budgeting and reporting.

Project: Banknote Upgrade Project – Series 7 Brighter MoneyLed a cross-functional Project Team to undertake the upgrade and rollout of New Zealand’s new, enhanced and innovative banknotes.Responsibilities:• Vendor management with the banknote printers (CBN) located in Canada• Management of scheduling and timelines• Risk and issues management; and project quality control • Stakeholder engagement; particularly with suppliers and technical advisers• Communications strategy and planning• Inventory management and delivery logistics• Resourcing requirements across the project• Change management and business processes establishment within the department• Fortnightly reporting to the Steering Committee

Projects: United Nations Security Council (UNSC):o New Zealand ‘Stand-Up’ Project for the 2015/16 term; and o New Zealand Presidency July 2015 ProjectAs Project Manager of the Ministry’s number one foreign policy priority, and once in 20-year opportunity, I successfully planned and delivered these projects whilst being based in both the Wellington and New York offices.Responsibilities:• Project Plan development • Led an experienced Project Team (based in New York and Wellington)• Developed governance strategy• Stakeholder engagement and communications planning• Risk and issue management• Management of budget, forecasting, and procurement• Status reporting to various key stakeholders, including Sponsor, Senior Leadership Team, CEO and the Minister• Production of research report for Presidency approach• Establishment of new roles and recruitment of staff globally, specific to the UNSC term• Establish and rollout Ministry-wide staff training programme • New operational systems and processes between New York and Wellington development and implementation• Events management, including oversight of teams, planning and budget• Contingency staff and leave planning for UNSC staff over the two-year term• Conducting of global survey (online and interviews) to review the entire UNSC systems model across the Ministry, as well as implementing the agreed outcomes• Development of internal Ministry-wide webpage and establishment of a more usable document management structure and templates specific for UNSC purposes• Close-out of the project, complete with a close-out and lessons learnt report

Projects: Te Kupenga Survey & Disabilities Survey 2013 ProjectsResponsibilities:• Administration and coordination of all project-related tasks; and provide full administrative, technological and logistical support and expertise to the Senior Project Manager, Project Team and other Business Areas• Performed the duties of acting Project Manager when required• Assist delivering the projects to scope, budget, schedule, quality and on time; including responsible for the project reporting and version-controlled document management• Use of Prince 2 project methodology• Aligning with the IT department – meaning the need to understand and contribute to the IT component of the project, using Agile methodology• Organise meetings, record outcomes and actions, and follow up accordingly

Electrical Construction, Various projects:• Responsible for the operation of the Electrical Construction Division in administration, customer service, facilities management, accounts, contract and record management• Report on multiple project estimates, actuals and breakdown of costs• Process progress claims, variations, invoices, expenses, retentions and bank guarantees• Engage new suppliers and subcontractors, raise purchase orders and order stock• Process timesheets, leave forms, uniform requests and general enquiries of staff• Manage all site plant and equipment usage and ensure compliance and calibration• Produce Operational & Maintenance Manuals for completed projects to a high standard

Project: Gold Coast University Hospital Project (Electrical Security contract ~$8million)Responsibilities:• Prepare and manage all site administrative procedures, processes, systems, documentation, manuals and requests; and provide full support to the Project Manager, Project Team and subcontractors• Manage all purchase orders, invoices, sample approvals and stock delivery; prepare and submit monthly progress claims to the client; and monitor project costs• Attend project meetings as Siemens representative• Siemens Site Workplace Health & Safety Rep and Senior First Aider

Project: Building the Education Revolution, Integrated Program Office• Provide contract management and administration duties supporting the Manager, Director and entire BER Office• Manage day-to-day contract administration including maintenance of the Contracts Register and management of the Contractor Access Database System• Prepare and manage legal Professional Service Agreements (contracts)• Meet strict and urgent deadlines relating to tasks, reports, contracts, invoices and government requests• Manage, process and track all contractor invoices by creating purchase orders, ensuring compliance, determining and resolving outstanding invoices/double-payment issues, obtaining appropriate authorisation and submitting to Finance• Liaise with, and receive requests from, contractors, agencies, private companies and other government departments on a daily basis• Performance of HR-related duties including recruitment of all agency staff and assisting in resolving employee disputes in the workplace• Manage all contractor/company records by ensuring all contracts/professional service agreements, approvals, rates, CV’s, position descriptions and insurances (public liability and professional indemnity) are all recorded and up-to-date• Maintain the BER Organisation Chart through Microsoft Visio by keeping an up-to-date visual map of all staff working on the BER Program• Provide constant advice to the entire program staff in relation to c100 contracts, recruitment, procurement and invoicing

• Manage day-to-day contract administration including maintenance of the Contracts Register• Create purchase orders and process all invoices using the Ministry’s finance system (SAP)• Meet strict and urgent deadlines relating to tasks, reports, contracts, invoices and government requests• Prepare weekly and monthly tender reports to the Minister of Transport• Audit all contracts to ensure compliance with policy, tendering guidelines and e-tendering procedures• Audit contract procedures and invoices, making improvement recommendations and implementing improvements• Ministry’s electronic tendering systems administrator• Instruct and support all staff in recruitment of contractors and consultants• Provide consultation services to staff in regards to contract management issues, invoices, and tendering procedures• Liaise with Dept. of Commerce and other central agencies on purchasing, procurement and contract related matters• Report monthly to the Director on contractor, consultant and contract status• Collation and preparation of quarterly Audit & Risk Committee papers• Manage contract records using the Objective Electronic Document and Records Management System• Review and update Ministry guidelines and procedures• Assist in updating the Ministry’s Corporate Plan• Provide minute-taking and secretarial duties