Kelly Heaton Email & Phone Number

Mumbai, Maharashtra, In

Worked on large client in Houston as a remote Data Conversion Lead with Workday Payroll USA implementation efforts. Great team and great company.

San Jose, Ca, Us

This company is in the midst of a Workday implementation. I get to help complete the implementation, develop procedures, people and influence the company's HR eco-system. Unfortunately, COVID 19 had other plans for the economy and this company. Got laid off with 60 other managers and above 4/2/19. On to the next challenge in HR Technology!

My recent projects have been doing post-live support in the full spectrum of Workday modules under the HCM application. Performed BP review and maint, Recruiting, Questionnaire/Template and BP troubleshooting, Reporting, Benefits and Absence module issue resolution, EIB loads, Acquisition impacts and structure resolution as well as many aspects of Security Administration and testing. Recently worked in Agile environment, Google Suite, Jira, Trello and Kainos security testing. Additional Project - Workday HCM Consultant - Financials & Payroll ChangeConducted analysis and design sessions for large company changing Financial systems from PeopleSoft to Oracle. Provided conversion support for employee data via EIB development (Cost Centers, Custom Objects etc.). Documented conversion process via screen shots and detailed instructions. Performed Workday Payroll impact analysis for key value changes to 12 inbound integrations, payroll processing, Time & Labor, payroll calculations, Cost Center, GL Account line configuration changes and assignments to Account sets, Posting rule sets, Payroll and audit reporting and outbound GL results. Completed detailed documentation and testing impacts as part of the solution delivery phase.

Gateshead, Tyne And Wear, Gb

I consulted at a company doing post-live Workday support of HCM, Recruiting, Financials/Expense Integrations and Studio work. Also took on Business Process changes and reporting requirements for the organization. Learning the Studio tools and integration deployment/modifications.

Montreal, Quebec, Ca

Manage and direct strategic initiatives affecting time and labor, payroll, benefits, reporting, HRIS procedures, training and vendor management for a global multi-platform HRIS, payroll and benefit systems. Successfully completed a total system separation from Fortune 500 company’s HRIS, Payroll, Accounting, Kronos, AON/Hewitt, T.Rowe Price 401k and internal active directory integration in 7 weeks from assignment to live processing after acquisition. Refined several existing customizations as a result of the new ownership requirements. Created and configured new benefits functionality for ESOP, Roth and 401k including ER matching calculations, payroll processing, vendor integrations, GL / accounting alterations and funding processes for union and non-union populations. Manage root cause resolution of non-compliant T&L/pay practice for a particular state by developing strategy, defining multiple vendor’s software customizations, facilitating user training, unit/parallel testing and legal approval of compliant process and pay instruments. Serve as escalation for system troubleshooting, vendor issue resolution and migration strategy. Currently serving as functional and technical lead for global Workday project to implement US HCM, Payroll and Canadian payroll into existing Canadian HCM tenant in 9 months for over 12k employees. Negotiated savings of over 1M for 3 year Workday and BSO contract for global implementation.

Provide support and expertise to companies prior to or after large scale ADP Enterprise or Peoplesoft HRIS/HRMS implementations.

Stamford, Ct, Us

Successfully managed and supported a team of 33 HR and payroll resources spanning 21 facilities, 28 states, 9 unions and Canada with 5000 employees processing weekly/biweekly payroll utilizing ADP’s Enterprise and Autopay applications (a collaborative effort with PeopleSoft).Results & Key Accomplishments:• Secure Report Archive. Defined and implemented secure network report archive with corporate/location specific access security tree containing all weekly, quarterly and annual payroll reports, wage & tax reconciliation, W-2 images, procedures and forms. This project enabled the location team and corporate support team to audit results and saved over 200k annually and vastly expedited annual and union pension audit data retrieval.• Tax Savings. Resolved over 70 Federal, state and local tax tracers dating back to 2007 and prior while saving over 1.1M in tax liabilities, penalties and interest.• Tax Jurisdictions. Reviewed outsourced tax service authorized jurisdictions and eliminated 40% redundancy and saved over 80K annually in vendor fees.• Tax Reconciliation Procedures. Established weekly, quarterly and annual wage, pre-tax benefit and tax reconciliation procedures involving location accounting staff and centralized JD Edwards and Baan GL systems. This procedure dramatically reduced W-2Cs and quarter/year-end issues.• 401k Interface. Developed 401k-contribution/ER match and loan repayment interface into five separate union/non-union plans and reduced funding window from 3-5 weeks to 24 hours.• Vendor Savings. Reviewed Kronos relationship and audited prior year’s maintenance agreements to find 8.5K in overpayments and determined time and materials support would save the company 68K annually.• Contract Negotiation/Vendor Management. Negotiated HRIS contract with new provider saving company 1.2M over the next 3 years on Recruiting/HR/Payroll/Benefits/ Tax Service/UCM/Employment and I –9 verification and Cobra Administration fees.

Irving, Tx, Us

Directed team of 13 in production of in-house payroll, reports and tax payments for 20,000 employees at 480 locations in 46 states and Canada. Responsible for Tax Accountant’s depositing, filing and quarterly/annual reconciliation of 230 Federal, state and local tax jurisdictions. Acted as security administrator for HRIS and MasterTax software. Implemented several departmental technology improvements gaining significant efficiencies. Completed quarterly internal audits and substantial rewrite for Sarbanes Oxley procedures for all payroll, tax and disbursements functions. Performed compensation, stock and bonus plan analysis and system modification requirement requests. Managed all control table alterations for earnings, deductions, tax and calculation logic in HRIS. Responsible for hiring/firing and budget for $1.4M department.Projects:- Time and Attendance. Completed rollout of Aloha Point of Sale time and attendance system function and audit procedures.- Procedures. Established call center style phone system rules and procedures to improve support communication.- Process Improvement. Defined specific client service structure and easy access contact labels for location management.- Documentation & Procedures. Developed internal documentation and procedures for vacation/sick administration and location report visibility via web page.Results & Key Accomplishments:• MasterTax Tax Software. Prepared ROI analysis and approval for MasterTax software implementation.• Check Vendor Management. Completed ROI analysis for PR/AP check vendors, saving 15% and adding seven security features.• SOX Audit. Implemented payroll tax department from function through SOX audit procedures minimizing penalty risk.• Payroll Reporting. Defined and implemented paperless payroll reports for field viewing through POS system.• FedEx. Implemented FedEx system and field notification for package tracking and payday delivery monitoring.

Goose Creek, Sc, Us

Guided staff for start-up HR/payroll service bureau - subsidiary of Snelling. Planned & developed vision for migration of existing third party software to PeopleSoft 8.8 HRMS platform. Developed support procedures, documentation and internal/external training material. Interfaced with IT and stake holders to define required HRIS functionality including HR, Benefits Administration, Payroll, Billing, Tax Filing System, Internal/External GL and End-user interface. Conducted ongoing executive level project fit-gap review for product marketability evaluations. Successfully managed implementation staff during new client setup and processing, insuring legal compliance for benefits, payroll, tax and reporting. Managed third party vendor relationships and external system support, platform upgrade, version migration and beta testing. Responsible for P&L and hiring for ChecksPlus operations. Results & Key Accomplishments:• HRIS Re-platform & Upgrade. Successfully managed platform & version upgrade of ASP hosted HRIS system including: beta testing, fault definition, procedure re-documentation, internal and client end-users training, browser security/configuration modifications.• Financial Product. Launched new financial product offering, increasing revenue and simplifying client accounting efforts.

Provided application support to HR, Staffing, Benefits, Compensation, Payroll and external applicants for PeopleSoft 8.3 HRMS system. Analyzed, designed and implemented application customizations. Trained staff and contractors on specific module functionality and query reporting. Defined, developed, tested and implemented system interfaces to third party providers, HR and PR systems. Provided functional/technical system testing during database, patch and tools upgrade installations. Provided Open Enrollment definition modifications and processing support for eBenefits. Acted as liaison between IT and the functional community (HR, Payroll, Recruiting, Benefits, Finance, and Management).Results & Key Accomplishments:• Peoplesoft 8.3 HRMS. Coordinated implementation efforts to complete installation of PeopleSoft 8.3 HRMS in 20 weeks.• SAP Interface. Developed interface to update SAP HR system for overseas headquarters.• Payroll Interface Connector. Implemented Payroll Interface connector and eliminated 50% of the payroll companies required, reducing processing effort and eliminating inter-company transfer errors.

Roseland, New Jersey, Us

Provided design and implementation strategy to consultants for web based HRMS implementations. Debugged design, platform and configuration issues for ASP and client technical resources. Mentored consultants and clients through all phases of application and interface development and testing. Provided value added consulting for post production ROI implementation projects.Results & Key Accomplishments:• Credited with being the pivotal resource bringing HRMS/ASP client to production on 16 week engagement.

Dallas, Tx, Us

Managed PeopleSoft 7.51 HRMS application for physician practice management company. Implemented benefit programs annually to support open enrollment and benefit plan changes. Modified benefit interface SQRs for additional employee/employer benefits and annual limit changes. Acted as liaison between IT and the functional community (HR, Payroll, Benefits, Finance, and Management). Conducted routine data audits to insure consistency and accuracy of employee and configuration data. Debugged application, workstation, network and printing issues on Citrix/LAN/WAN platforms. Responsible for reengineering GL interface processing and journal entry balancing reports. Responsible for Security Administration of all user profiles and tree maintenance. Managed all ERP reporting via Crystal/Query/SQR and MS Access. Trained payroll coordinators on employee maintenance, payroll, benefits, tax and concurrent job utilization.Results & Key Accomplishments:• Streamlined PeopleSoft Payroll companies, collapsing 22 corporate companies into 2, resulting in a 25% reduction in payroll processing time and elimination of the majority of payroll tax errors.

Roseland, New Jersey, Us

Provided ADP/PeopleSoft RDBMS design strategy, implementation methodology and troubleshooting techiques to on-site consultants during 20-week engagements. Evaluated tools and technologies to streamline the data conversion, project mgt. and system testing tasks. Acted as Engagement Manager, maintained excellent relations with team, sponsors and ADP management. Monitored consultant productivity and provided support and issue escalation for complex engagements. Directed HRizon client server and ADP Payroll implementations for clients ranging from 1000 to 80,000 employees in a wide variety of business and government engagements.Results:• Large Company Payroll Implementation. Successfully completed eighteen-month implementation that involved 60 team members, 100 end-users, 80,000 employees, 3,300 Federal IDs, and 6,500 locations in North America.• Project Methodology. Designed new templates for functional/technical design, testing, project and engagement management, which reduced project duration by 2 weeks, saved clients money and started ADP's revenue stream sooner.

Roseland, New Jersey, Us

Initially hired as a Customer Service Representative in Dallas, I was promoted to Business Retention Specialist after six months. Later promotions included Night Operations Manager, National Accounting Implementation Consultant, and Senior Implementation Consultant. After two years, I was promoted to Project Manager where I led teams of consultants, as well as conducted skills and product development training for junior consultants. Later I was on the National Accounts team implementing HRizon projects. Over the years, I worked at all four National Processing Centers – Cerritos CA, Atlanta, GA, Chicago, IL and Parsippany NJ, as well as working for ADP Corporate in Roseland NJ with Segment 4 Projects (10,000+ employees).

Certificates, Hcm, Benefits And Payroll Operations

Continuing Education, Peoplesoft

Persued Bs In Bus. Adm./Accounting