Kelly M. Email & Phone Number

New York, Ny, Us

New York, New York, United States

As a NYC host and member of the EA Social Club, I am dedicated to fostering a vibrant community for Executive Assistants (EAs) in NYC. My role involves curating engaging and inclusive gatherings where EAs can unwind, connect, and forge meaningful relationships in an informal setting. ESC provides a safe space for EAs, PAs, support staff, and cross-functional partners to bond on a deeper level, understanding the unique challenges and triumphs of our roles. We are committed to creating an authentic social community that ensures every member feels valued, appreciated, and accepted.

New York, New York, United States

EAs to the Rescue is a dynamic international networking group dedicated to empowering administrative business support professionals worldwide. Tailored for Executive Assistants, Executive Business Partners, Chiefs of Staff, Administrative Assistants, Office Managers, and Project Managers, this community thrives on collaboration and resource-sharing. Our platform serves as a hub for invaluable insights, best practices, and mutual support. Joining EAs to the Rescue will forge meaningful connections, provide access to crucial resources, and elevate your professional journey in the dynamic realm of business support. Together, we navigate challenges, celebrate successes, and ensure every member has the support needed to excel in their pivotal roles.

New York, New York, United States

New York, New York, United States

• Directed day-to-day office operations including office inventory, creation of office SOP's, renewing company insurance policies, and creating/managing budgets for events, gifting, company swag, and office supplies• Managed and maintained Founder, Co-Founder, and Partner schedules• Coordinated 6+ portfolio company quarterly board meetings• Tracked company inventory and ordered new products to replenish supplies, including all technology inventory (laptops, ipads, printers, etc) while enforcing security measures for tracking and theft prevention• Established operational policies, procedures, standards, and objectives in alignment with organizational goals• Spearheaded event planning by conducting venue research/sourcing, coordinating logistics.• Arranged and executed 8-20 person private dinners, 200+ person conferences, and networking events, including 10 year anniversary event• Project Lead in changing offices, office décor, budget and cash management• Actively collaborated 6+ portfolio company founders and staff with event planning in partnership with Work-Bench• Managed, assigned, and maintained inventory of office key fobs and staff ID cards for Work-Bench and 6+ portfolio companies utilizing Brivo • Main contact for operational contract renewals and negotiations (HVAC, waste management, zoom, insurance) to save on operational costs• Conducted regular walkthroughs and inspections of company facilities to verify adherence to safety standards• Utilized problem solving skills to anticipate potential risks or obstacles within the organization.• Implemented cost-saving initiatives to reduce overhead costs

New York, Ny, United States

• C-Level support to the CEO, COO, & SVP Sales managing executive calendars and coordinating domestic and international travel logistics.• Support CEO and executive leadership team (ELT) in decision-making and initiative implementation• Tracked and managed CEO ongoing projects and company initiatives• Proofread and edited executive documents and communications• Arranged for employee onboarding by scheduling training and organizing training material.• Managed and coordinated quarterly board meetings (in person and remote) including providing catering• Efficiently managed incoming and outgoing emails to the CEOs newsletter while exercising discretion• Effectively executed three SKO's for 200+ employees (in person and remote)• Spearheaded event planning for ELT and their respective departments by creating protocols surrounding employee travel arrangements, sourcing venues, negotiating vendor contracts, and keeping below budget• Created company SOP's for event budgeting• Compiled, filtered, and assigned data/research within CB Insights database allowing internal researchers to produce comprehensive reports for review by executives and clients• Prepared and processed expense reports in Abacus for C-suite to remain in compliance with the Finance Department• Collaborated with People Team to recruit, interview, onboard, and train growing EA team• Act as a liaison between CEO and various departments, ELT, and external contacts while fostering positive relationships with stakeholders

New York, New York

• Executive support to the SVP Marketing/Head of Creative, and VP Media & Partnerships serving as the principal channel of communication between executives and the broader team• Successfully managed events in support of business needs• Handled day-to-day operational functions within Finance and HR

New York, New York

• Provided temporary C-Level and personal support to the President of Americo Group and the CEO of ColorZen• Organized meetings, conferences and teleconferences as well as prepared agendas, materials, minutes and presentations• Managed complex executive calendars, meeting preparation, travel management, greeting guests, coordinating meals with corporate chef, conference room management and catering• Developed and maintained filing systems, databases, records and reports• Utilized strong interpersonal skills to interact effectively with internal staff at all levels of the organization and with household staff• Conducted in-depth market research and analysis on a product directly competing with employer’s new product offering, providing valuable insights for strategic decision-making• Processed invoices, purchase orders, check requests, expense reports• Coordinated special projects from conception through completion ensuring accuracy of details• Answered calls and emails from clients and delivered messages on behalf of executives• Managed high priority and confidential information

New York, New York

• C-Level support to the America's CEO & America's CFO, Global CCO and Global COO• Calendar management, meeting preparation, travel management• Handled day-to-day operational functions, expenses, front desk coverage, event planning

New York, Ny

• Managed CFO office budget and operations, and improved employee engagement for Corporate Finance & Support Services, Procurement, and Facilities• Operated and improved tracking processes of insurance policies, license tags, and ticketing of 400+ company fleet of vehicles• Successfully trained executive assistant team member

New York, Ny

• Provided senior-level support to the Dean of RIETS managing calendar and travel• Managed office operations, coordinated fellowship program application process, managed all HR functions (faculty, students, and staff)• Managed and executed 4 person administrative office and building move for RIETS graduate school faculty and students• Trained administrative staff and faculty on new processes, equipment, and software• Collaborated with Finance to create SOP's for budget and purchase orders

New York, Ny

Served as Administrative Assistant to the Office of the President. Provided back up to the Presidents executive assistant when necessary.

New York, Ny

Served as Office Coordinator to the Vice Chairman of Education of Orthopaedic Surgery and the Director of Children’s Orthopaedic Sports Medicine. Managed the patient and educational calendars, including coordinating daily physicians office activities.

Education record

Education record