Kendra Benson Email & Phone Number

San Francisco Bay Area

• (Client Term: Dec 2018 - Present) Provide high-level support to Chief Development Officer/EVP, and direct reports, of startup biotech firm.
• Assist with tasks including calendar management, scheduling meetings, creating agendas, proofing and editing documents, and coordinating meeting materials.
• Research various suppliers, hotels and restaurants.
• Arrange domestic/international travel and complete corresponding expense reports.
• Respond to executives’ incoming written correspondence with precision and timeliness.

Santa Rosa, CA

• (Client Term: Mar 2017-Dec 2018)
• Supported real estate developer with office administration and tasks including arranging travel, calendar management, heavy client correspondence, purchasing, and maintaining electronic filing system.
• Negotiated the purchasing of furniture, office supplies, and office equipment, in accordance with budget limits.
• Served as liaison between external contacts, prospects, clients, and strategic partners, tending immediately to inquiries.
• Developed systems and processes, to eliminate unnecessary tasks, resulting in a significant reduction in overhead.
• Created extensive initial marketing plan for startup sporting goods store and training center.

San Francisco Bay Area

• (Position Term - October 2014 - March 2017)
• Provided high-level executive support to the Chief Medical Officer handling an ever-changing set of priorities.
• Managed executive’s complex calendar making frequent updates throughout the day to reflect continuously changing meetings, priorities, and deadlines.
• Scheduled meetings with participants from multiple international time zones and handled all corresponding meeting logistics such as creating agendas, gathering meeting materials, proofing and editing presentations.
• Managed extensive domestic and international travel, and coordinated preplanning of occasional group travel ensuring compatibility with executives’ requirements and company policy.
• Developed and maintained an alert system for the executive’s incoming requests and upcoming deadlines to boost efficiency.

San Francisco Bay Area

• (Position Term - February 2013-October 2014)
• Provided executive support to the VP, Program Development, VP, Commercial Planning, VP, Regulatory Affairs, and corresponding departments.
• Coordinated travel, hotel, preparatory meetings, and logistical paperwork for regulatory team attending FDA and MHRA meetings.
• Managed multiple frequently changing calendars keeping executives on track amidst daily schedule changes.
• Coordinated travel and processed expense reports ensuring timely reimbursements.
• Provided project assistance to support multiple research programs by creating and editing program timelines.

San Francisco Bay Area

• Provided comprehensive support to the CEO ensuring success in the day-to-day operations of startup business.
• Accountable for all aspects of office management including business communications, financial management, contract negotiations, purchasing, database set up and management, vendor relations, recruiting, interviewing.
• Developed policies and procedures, reviewing and refining them on a regular basis to increase overall efficiency and establish a safe, organized, friendly, and empowered workplace.
• Analyzed company’s overall financial position producing financial reports as needed.
• Identified optimal suppliers and maintained supplier, financial, and personnel records.
• Managed and implemented marketing promotions to ensure activities met objectives.

San Francisco Bay Area

• Served as Executive Assistant to the CEO of Apple Computer’s outsourced production company, maintaining confidentiality and the highest ethical standards.
• Assisted with contract administration including negotiation, creating SOWs, and following contracts through process to final execution.
• Managed calendar of appointments with continuously shifting meeting priorities.
• Arranged complex travel itineraries and prepared the CEO and crew leaders’ expense reports.
• Monitored the CEO’s email and responded with proficiently composed correspondence on highly confidential issues.
• Maintained working relationships with high-profile client, executive team, subcontractors, and corporate liaisons.

San Francisco Bay Area - East Bay

• Provided executive support to the CEO and 12 Board Members by expertly anticipating and attending to administrative and management tasks.
• Acted as a liaison between the CEO, Sr. Management, and external contacts.
• Prepared confidential presentations and reports in a timely manner.
• Managed calendar, arranged travel, and prepared corresponding expense reports for the CEO and Board Members.
• Managed off-site Board of Directors' Meetings, handled logistics, prepared related documents, took meeting minutes, and maintained corporate records.
• Supervised and trained temporary employees on daily operations.

San Francisco Bay Area - East Bay

• Provided Sr. level executive administrative support to the VP, Scientific Affairs.
• Achieved 20% departmental cost savings by eliminating inefficiencies.
• Scheduled meetings and handled all corresponding logistics.
• Efficiently managed calendar continuously reprioritizing and shifting meetings and appointments.
• Assisted in adapting and changing forms and procedures to enhance departmental efficiency.
• Orchestrated planning of retreats and managed administrative team of 6, delegating responsibilities in a manner to ensure seamless execution of events.