Office Administrator pretty much says it all. I literally administer the office, doing everything from helping on-board new employees, helping w AR & AP, to prepping for the board meetings and updating our docs with our new logo and fonts. Establishing good, healthy relationships w our vendors is a top priority!

Assisted the director and two program officers of human rights as well as the director and one program officer in girls’ secondary education. Maintained calendars and monitored incoming and outgoing emails in preparation for executives’ needs. Researched background of new and existing contacts to create more detailed profiles for executives’ contact database. Made all business and personal/family travel arrangements, including detailed tours of cities such as Jakarta, Indonesia and Rabat, Morocco. Monitored business and personal cash and credit card transactions and completed expense reimbursement reports. Created and proofread high-level correspondence. Completed initial review of cover letters and resumes for program officer positions.• Coordinated off-site convening in U.S. and abroad, handling all communication, legal contracts payment preparation, and expense reimbursement procedures for international consultants and diplomats.• Created presentations, using PowerPoint, Photoshop, and various video editing software for President’s overseas trips.• Coordinated space requirement for non-U.S. staff when visiting and coordinated social and cultural events.• Served as foundation-wide passport and visa specialist from 2013 to 2017.• Accepted and reviewed initial proposals for Girls’ Secondary Education.• Performed due diligence and tracked uploaded documents.• Maintained integrity of data in grants management system.• Proofed and edited grant briefs for managing director and president’s review.• Liaised with proposal and grantee contacts.

Worked with Uganda Fund staff to proof and edit grant agreements. Created and maintained approved grants-tracking spreadsheet, including contacting Uganda-based administrator to request due diligence reports and inform of wires sent. Handled all banking and wiring in U.S. dollars and Ugandan shillings. Coordinated events and meetings for Uganda Fund Board in U.S. and Uganda. Worked with off-site bookkeeper to maintain cash-based financial reports, including potential grant-making projections.• Created electronic system of saving files, using easily understood hierarchical system.• Developed naming conventions for grantees and grants.• Transitioned grant payments from paper to electronic and helped move approval process from MacArthur Legal Team to in-country Uganda staff, reducing turnaround time and sometimes saving months for approval process.• Organized social events for visits by out-of-country grantees and staff.

Monitor income and expenses for the associationProject management includes; project identification, vendor research and communication, vendor bid and contract review, project monitoring and inspection and final financial reconciliation

Assist the Executive Director of New Business, the Managing Director for certain accounts and the CEOMaintain calendars and monitor emails both in and out in preparation for the executives’ needsMake all travel arrangements for the three executivesMonitor business cash and credit card transactions; complete expense reimbursement reports in a timely fashionCreate and edit presentations using PowerPoint and PhotoshopPerform new business research using the Executive Director’s business cards to track other marketing executiveswhereabouts and who replaced themResearch new business possibilitiesBegan a new contact database using Lotus Notes

Perform Executive/Personal Assistant duties including managing household vendors, staff, personal credit card reconciliation and extensive vacation travel plans and tours of EuropeAll office responsibilities including project budgeting, accounts payable/receivable, banking, contact database, all business travel, maintain travel programs, office equipment, supply, voice systems, software, questionnaire writing, filing systems, graphics database, and business credit card reconciliationField photographer, videographer and editorLayout, graphic art, and text design for market research reportsReport productionField Management: Managing all communication (paper, voice, electronic) between the home office, theoutsourced field offices and the company qualitative researchers and/or writers

Ah duh titles say it all.

Reconciled ticket sales w the cash box and the ticket sales office. Ran the house and crowd management.