Kenneth Lee Scanlon Email & Phone Number

Leesburg, Florida, United States

Chicago

Office Administrator pretty much says it all. I literally administer the office, doing everything from helping on-board new employees, helping w AR & AP, to prepping for the board meetings and updating our docs with our new logo and fonts. Establishing good, healthy relationships w our vendors is a top priority!

Chicago

• Assisted the director and two program officers of human rights as well as the director and one program officer in girls’ secondary education. Maintained calendars and monitored incoming and outgoing emails in.
• Coordinated off-site convening in U.S. and abroad, handling all communication, legal contracts payment preparation, and expense reimbursement procedures for international consultants and diplomats.
• Created presentations, using PowerPoint, Photoshop, and various video editing software for President’s overseas trips.
• Coordinated space requirement for non-U.S. staff when visiting and coordinated social and cultural events.
• Served as foundation-wide passport and visa specialist from 2013 to 2017.
• Accepted and reviewed initial proposals for Girls’ Secondary Education.

Chicago

• Worked with Uganda Fund staff to proof and edit grant agreements. Created and maintained approved grants-tracking spreadsheet, including contacting Uganda-based administrator to request due diligence reports and inform.
• Created electronic system of saving files, using easily understood hierarchical system.
• Developed naming conventions for grantees and grants.
• Transitioned grant payments from paper to electronic and helped move approval process from MacArthur Legal Team to in-country Uganda staff, reducing turnaround time and sometimes saving months for approval process.
• Organized social events for visits by out-of-country grantees and staff.

Monitor income and expenses for the associationProject management includes; project identification, vendor research and communication, vendor bid and contract review, project monitoring and inspection and final financial reconciliation

Assist the Executive Director of New Business, the Managing Director for certain accounts and the CEOMaintain calendars and monitor emails both in and out in preparation for the executives’ needsMake all travel arrangements for the three executivesMonitor business cash and credit card transactions; complete expense reimbursement reports in a timely.

Perform Executive/Personal Assistant duties including managing household vendors, staff, personal credit card reconciliation and extensive vacation travel plans and tours of EuropeAll office responsibilities including project budgeting, accounts payable/receivable, banking, contact database, all business travel, maintain travel programs, office equipment.

Ah duh titles say it all.

Reconciled ticket sales w the cash box and the ticket sales office. Ran the house and crowd management.

Ba, International Relations/Central Euro History

Activities and Societies: Lamda Chi Alpha Student Body SenatorMajored in Political Science concentrating on International Relations..

German And German Culture