Responsible for highly confidential and time sensitive material, while serving as the initial point of contact between the company’s senior level executives, clients, vendors, suppliers and eighteen service engineers by providing administrative support and customer service. •Calendar management, travel accommodations, training materials, meeting and conference coordination, office supplies, mail services, security badge, extensive phone coverage, submit building maintenance requests, P-card collection, and tools calibration. •Extensive reporting including spreadsheets, charts, graphs, PowerPoint presentations, client interactions, billable service reports and contracts, maintain and bill contractual hours, process purchase requisitions, travel expenses, and payroll hours.•Collecting on accounts and service PO’s 90-365 days past due, work closely with Senior Accountant on bad debts write offs, refunds, and customer credit reviews.•Customer order blocks for credit review, collections of aged invoices, credit hold for non paying customers, database management, customer’s statements, and account analysis.

My primary job function was to provide administrative assistance to employees, and clients by answering account related questions and assist as needed in special projects.•Answer switchboard, application assistance, mail distribution and file management.•Assist in the computation, classifying, recordings, and verifying of numerical data for use in maintaining accounting records for nine company locations•Verify and post details of business transactions, audit invoices against purchase orders, bill of ladings, research discrepancies and process freight invoices for payment.•Monitor loans and accounts payable and receivable to ensure that payments are up to date, reconcile report discrepancies.

My primary responsibility was to assist the lead supervisor in managing all National Account Agreements. I provided customer liaison and maintained integrity of all accounting data. My duties included: •Post invoices and generate check run to bank, vendor communication via phone and email.•Manage all accounts for accurate and timely billing, collection calls on past due accounts. •Effectively track and resolve documentation problems, and resolve billing discrepancies. •Manage general ledger, and provide accurate reports to management for month end closing.

Assumed responsibility for all administrative functions for eleven branches, while also responsible for W-9’s and setting up new vendor accounts. My duties were the following: •Processed expense statements and process checks for payroll, audit and process invoices. •Responsible for auditing healthcare bills, and payments on company vehicles and insurance.•Disbursement of referral checks and coordinated all accounting matters with departments, locations and branches.•Audit and process petty cash, prepare and submit accurate reports for CFO, and month end closing.

My primary responsibility was to provide customer service and administrative support to truck drivers, office support staff, clients and logistic companies. My responsibilities included the following:•Sheduling of freight pick-up and delivery, logging in freight upon arrival via different terminals.•Create billing invoices, and enter bill of ladings into computer, update drivers information.•Assign trailers to drivers, create drivers’ packet with freight bills, and log in weight of freight onto destination schedule board.

Assumed responsibility for all administration, collections, and bookkeeping for an office of ten people. I was also responsible for management and organization of highly confidential business credentials. My duties were the following:•Manages and coordinates executives’ calendar, meetings, phone calls, emails, and other administrative tasks to manage priorities. •Completes expense reports, payroll approval and time off requests submitted for approval and follow-up on other personal financial services •Adjustments, write-offs, journal entries to general ledger, and daily check signing for Accounts Payable.•Makes decisions in executive’s absence within predetermined scope of authority, applying discretion and judgment.•Assumes and performs other duties and responsibilities not specifically outlined herein, but which are logically and properly inherent to the position.