• Provided administrative support to the COO, three Principals and four Analysts• Managed domestic and international flights, accommodations and car service; managed issues that arose during travel 24/7; reduced travel costs through researching flights and hotels• Maintained quarterly reports, fund data and customized deal presentations.• Answered phones and promptly and courteously assisted employees and clients with requested documents/reports/login issues. Maintained client database (Investran).• Handled new vendor contracts, setup in A/P system and arranged payments. Coded expenses to be charged back to funds• Coordinated passport/visa applications and renewals.• Prepared and coded in-depth expense reports for eight colleagues and maintained heavy calendar schedules• Managed compliance reports for all gifts and entertainment to/from outside parties.• Orchestrated multiple monthly internal/external meetings, lunches and events across multiple departments.• Compiled invoices for board of director meeting expenses for reimbursement.• Initiated interview scheduling and new hire set-up/orientations

• Provided support to Chief Financial Officer and Vice President• Handled calendars, travel arrangements, vendor invoices, expense reports and attendance• Managed soft dollar budget and meetings with brokers• Updated and maintained company and client website using IBS program• Distributed confidential partner materials; financial reports and capital calls to clients• Coordinated all partner meetings onsite and offsite