Duties and Responsibilities:• Organize and maintain personnel records• Update internal databases (e.g. record sick or maternity leave)• Prepare HR documents, like employment contracts and new hire guides• Revise company policies• Liaise with external partners, like insurance vendors, and ensure legal compliance• Create regular reports and presentations on HR metrics (e.g. turnover rates)• Answer employees queries about HR-related issues• Assist payroll department by providing relevant employee information (e.g. leaves of absence, sick days and work schedules)• Arrange travel accommodations and process expense forms• Participate in HR projects (e.g. help organize a job fair event)

Duties and ResponsibilitiesOffice Administration Coordinating and managing appointments, meetings,  and the conference room schedule to prevent duplicate  bookings Supervise cleaning crew and cleanliness of office space Keep databases in check and update them regularly Arranging training for staff members. Performed general clerical duties; filing, photocopying, Typing, and maintaining database. Control the office supplies state and make sure it is in  accordance with office needs Oversee sorting and distribution of incoming mail Performing other relevant duties when needed Human Resources Assistant/Payroll Process new employees and terminations Process all verifications of employment Capturing of the new employee details on SAGE and  ensuring that the salary packaging is structured accordingly Process Payroll on a weekly basis on SAGE Pastel Review all leave forms for approval signatures by line managers Calculate Leave Pay Outs upon terminations Obtaining signed contract from employees File all signed leave forms from employees Sending payroll batch for review, and signed off before it is released Maintain employee records; ensure that employee  changes are entered correctly and made on a timely  basis; review changes for proper authorization Review and ensure accuracy of approved over-time worked Employee on boarding documents i.e. welcome pack, medical aid, pension/provident fund, and other benefits forms Provide administration support and assistance about: Incident claim forms to RMA Sick leave cycle with MIBFATraining and Development Preparation of MerSeta WSP and ATR  Issuing learnership contracts  Skills Planning and Training Prepare reports on training activities and results Suggest improvements or new programs Cooperates with external vendor

MAIN RECEPTIONIST DUTIES• answer and address incoming phone calls in a timely and polite manner;• clearly determine the purpose of the call;• deal with queries, booking of appointments and provide correct information; • forward calls to appropriate person;• send confirmations of appointments to clients and;• take and deliver messages accurately and completely;SECRETARIAL SUPPORT DUTIES• prepare correspondence and documents;• update databases;• organize mailings;• prepare and maintain spreadsheets;• scheduling, confirming and following up on appointments;• training new administrators and;• booking staff training with supplier'sCLERICAL DUTIES• photocopy and collate documents;• fax documents;• file documents accurately;• maintain equipment and report any malfunctions within the office and;• monitor, control and order salon supplies and stockFINANCIAL DUTIES• monitor and record petty cash payments;• balance petty cash;• basic cashiering duties and;• basic book-keeping duties

Data CapturingFilingStock takeMaking calls to clientsMaking bookings