Manage all administrative functions, create meeting documentation, reports, memos, letters,etc., coordinate special projects, budgets and contracts for the office Manage invoicing, Budget tracking, Cash flows, Spending requests, Calendars, TravelServe as the Contract Specialist for Light Rail/Metro Track Maintenance & Incident ResponseContract and Metro & Light Rail Track Rehabilitation Ancillary Contracts totaling $50 million for Rail OperationsServe as Project… Show more Manage all administrative functions, create meeting documentation, reports, memos, letters,etc., coordinate special projects, budgets and contracts for the office Manage invoicing, Budget tracking, Cash flows, Spending requests, Calendars, TravelServe as the Contract Specialist for Light Rail/Metro Track Maintenance & Incident ResponseContract and Metro & Light Rail Track Rehabilitation Ancillary Contracts totaling $50 million for Rail OperationsServe as Project Management Support to the Manager of Maintenance in oversight of FireSuppression and Snow Removal contracts totaling $2.2 millionSchedule work blocks, attend Kick Off and Progress meetings and compile minutes, keeptrack of certified payroll, create various spreadsheets for projects and special assignmentsSubmit new tasks to vendors for bidding, submit change orders to Procurement for processing/approvalCreate protocols, oversee change order and RFI logs, order supplies and partsWork with departments to ensure tasks and assignments moved along expected timelineDevelop and coordinate State of the Rails presentation for Executive LeadershipInstrumental in the closure of 51 corrective action plans (CAPs) with direct communication withOffice of Safety/State Safety OversightSpecial Event planning and Special Project coordinationTrain Administrative/Support staffInforms management of all charges against their capital funds/contractsCreates budget tracking spreadsheets for specified capital funds/contractsTracks contractor's incoming invoices, certified payroll, time sheets and other documentationWorks in association with Maryland Transit Administration's (MTA) Procurement Office and the MTA Office of Fair Practice to ensure new contracts are set up properlyProvides management and preparation support for the following projects: FTA Quarterly Reports, PMOC Monthly Reports, Capital Project Ad Date Schedule, Capital Project Quarterly Reports, ARRA Reports, Special Projects, etc. Show less