 Preparation of Purchase Requisition, Local Purchase Order & Central PO’s as per SAP codes for material and services. Petty cash Expenses Sheets, arrange Invoices, WBS, SAP Material Codes and Created PR, PO & SES and proceed for GR & QC Release and SES Release for PM and Submitting all Invoices with PO’s to accounts for Final Procedure and update amount receiving status. Etc Issuance of CPO Purchase Requisition & DPO Modification, Getting Budget details for Creation of PR from Concerned dept, after creating PR in SAP getting follow up to get the PR released as per SAP strategy & DPO Modification as requirement from SCD as Rev of Suppliers Quotations .Etc After getting PR released, getting details for LPO creation. After creation of PO in SAP getting release as per SAP strategy and approval with LPO justification  Payment follows up, after submitting invoices to Accounts following up for payment and sending details of payment to vendor. Record keeping of received and sent letters to the various consultants and other contractors.  Scanning all relevant new documents.  Checking dispatch documents is accurate. To maintain proper records for all documents whether inside or outside the company. Document controlling for complete project data like submittal, PO, Invoices, RFI, MRIR, SOR & NCR, MOM, as built, manuals, etc. Preparing Weekly & Monthly Report with Communication Project Engineers. Prepare the Log sheet for all documents and upload it to one drive system.  Maintain Hard & Soft copies of all the deliverable/transmittal, Document. Correspondence with various departments for Vendor drawings. Excellent management, communication, organization, and interpersonal skills Coordinating the DHL service for incoming and outgoing couriers

Project: West Coast Satellite Desalination Plants – Farasan Plant- Farasan Islands, Saudi ArabiaProject Owner: Saudi Saline Water Conversion Corporation SWCCMain consultant: Tractebel Engineering Belgium Copy, scan and store documents Makes sure that controlled copies of the latest approved documents and drawings are distributed internally and externally (Clients and Engineers) Set-up Projects folders and facilitates the Project communication process Updating and maintain the records of new additions and deletions. File documents in physical and digital records and ensure appropriate storage Document controlling for complete project data like submittal, PO, Invoices, RFI, MRIR, NCR, test reports, MOM, as-built, Turnover documents for RO Plant manuals, etc. Prepare the Log sheet for all documents and upload in one drive system.  Coordinate with all discipline engineers to follow up daily, weekly & monthly reports Prepare the submittal to the client and follow up for approvals and resubmission. Keeping correspondence status for submittals and reminding to the client if any delay Requesting to supplier for the base design, drawing, and calculation for client submission. Arranging the drawings which are requested by PM and Site team Keeping all file management as soft files and hard files. Coordinating the DHL service for incoming and outgoing couriers Coordinating with suppliers for arranging NCR materials and sending the same to the site. Arranging all required documents as per PO for processing invoices like warranty certificates, test reports, RFI, JCC, FAT, and Site progress. Recording all asset and materials status in the computer system for both site and project office. Screens incoming calls/mail and, as appropriate, provides requested information, takes messages, or redirects inquiries to the appropriate staff member or office.

Saudi Electricity Company (SEC): Construction of Substation’s at Saudi Arabia• Construction of 132/13.8Kv S/S 8909 in Hail Center.• Construction of 132/13.8Kv S/S 8854 in Hamra Qasim.• Construction of 132/33/13.8Kv S/S 8851 in Badaya.• Construction of 132/33/13.8Kv S/S 8909 in Turiaf.Roles & Responsibilities:  Prepare the submittal to client and follow up for approvals and resubmission. Keeping correspondence status for submittals and reminding to client if any delay Requesting to supplier for base design, drawing and calculation for client submission. Arranging the drawings which are requested by PM and Site team Document controlling for complete project data like, submittal, PO, Invoices, RFI, MRIR, SOR & NCR, MOM, as built, manuals etc. Prepare the Log sheet for all documents and upload in one drive system.  Keeping all file management as soft files and hard files. Coordinating the DHL service for incoming and outgoing couriers Coordinating with suppliers for arranging NCR materials and sending the same to site. Arranging all required document as per PO for processing invoices like warranty certificates, test reports, RFI, JCC, FAT and Site progress. Follow-up and coordinate for payments on submitted/pending invoices. Preparing Petty cash Holder Invoices are encoded through system. Keeping all file management as soft files and hard files. Coordinating the DHL service for incoming and outgoing couriers Recording all asset and materials status in computer system for both site and project office. Compile and maintain records, statically information, and reports. Screens incoming calls/mail and, as appropriate, provides requested information, takes massages, or redirects inquiries to the appropriate staff member or office. Arranging stationaries and computer equipment’s for Staff and client. Handling and recording all courier incoming and outgoing details Making documents in proper files with indexes.

 Responsibility for lease/contracts for manpower and other subcontractors to fulfill the legal requirements. Responsible for entire Saudization correspondence which include submission of daily roster, weekly Saudization report, monthly Saudization summary to client. Preparing Daily Roster and daily report for ARAMCO. Preparing Saudization Report for ARAMCO. Preparing Daily Headcount report for G.M. Preparing Dashboard for HR Manager. Preparing Weekly Report for HR Manager & HR Officer. Assist in preparation of monthly reports. Updating and maintain the records of new additions and deletions. Coordinate with subcontractor for daily attendance and reports. Prepare and submit the monthly manpower invoice and get approval from the client representative in preparation for the monthly billing. Submitting monthly manpower invoice to the cost control engineer after getting approval from the client. Preparing Saudization reconciliation among all subcontractors and presenting to the top management. Project management for hiring employees, organizing and initiating human resource. Responsible for employment contracts and insurance policies to the project personnel. Rectify and report on all matters related to Saudization discrepancies Preparation of timely reports requested by Administration Manager, Project Manager and Project Director.  Assist the recruitment team in term of hiring and deployment at sites. Administer the project manpower including the subcontractors and hired employees.  Assisting project planning department for manpower hiring plan / forecast and action plan. Identify staff & Labor requirements for the entire project.  Operating-cooperating functions for employees and team building. Improving the corporate culture for employees and improving administration of the company. Carrying out coordination with other departments in the project organization