• Provide a single point of contact within the facility for gathering or disseminating information concerning facilities-related issues.• Periodically inspect the facility (at least weekly) to ensure all areas are kept in a neat, orderly, clean, safe, and efficiently operating condition.• Ensure all access routes are clear, that door openers are operating, and that other equipment/devices are functioning. • Make sure the facility is kept secure and that the last users are closing windows, turning out lights, locking doors, and securing equipment.• Monitor unassigned areas such as lounges, restrooms, vending areas, and building entrances, to ensure they are adequately furnished and maintained.• Assist representatives from the Facilities when conducting inspections of the facility.• Consult with the Executive Management of Design and Construction regarding: Grant proposals that require cost estimates for installation of equipment or building modifications. Interior design considerations (paint/carpet colors, modular furnishing installations, revision of utilities; demolition or construction of walls, doors, etc.) • Participates in the development of criteria for prioritization of preventive maintenance and operations activities, including administration of building maintenance and operations budgets on a monthly, annual, and five-year forecast.• Participates in developing standards for maintenance and testing of equipment and machinery• Prepare Tender Document as per PPRA Rules.

• Responsible for Managing Operations pertaining to office Administration.• Coordinate & Process service contracts for Office equipment / security / housekeeping & safety matters.• Entertainment budgeting, Event Management and its handling matters.• Responsible for staff mess operations. To conduct Monthly surprise mess audit as per Punjab Food Authority guideline for healthy & hygienic food.• Close coordination with HSE department, develop and maintain building specific evacuation plans and conduct fire drill.• Prepare HSE implementation plan.• Quarterly conduct safety walk with HSE department as per OHSAS 18001 standard.• Take charge of emergency evacuations. Ensure all occupants have evacuated to the proper area when required.• Coordinate fire safety training provided for inhouse first aid & fire fighting training.• Initiate work order requests for building and installed equipment maintenance• Monthly inspection of fire extinguishers, first aid box, fire alarm system etc. • Responsible for all repair and maintenance of building, furniture, fixtures and record keeping.• Responsible for all janitorial senatorial activities.• Making policies, procedures and frameworks for daily operations.• Maintenance and supervision of correspondence related to financial funding and decision making with management. • Purchased and maintained office supply inventories, and being careful to adhere to budgeting practices.• Timely plan preventive maintenance of office equipment.• Look after office Power, Backup Power, Genset and their maintenance activities.• Fleet Management.• Handled all power related issue.• Decreased office operational expenditures 20% by implementing needed controls on stock/supplies and standardizing ordering procedures.• Present monthly progress statement of disbursement of financial funding budget to management.

All Admin and Allied matters of the People Branches all over the Country .Transportation securityVendor Dealing Supervise office StaffPetty Cash Dealing Generator Repair and Maintenance & look after fuel consumption of GeneratorsAll Branches Procurement and Negotiation With VendorsProvide general administration and assigning duties of Janitorial staffPrepare Duties Roaster Look after consumption of Pantry & StationeryArrange Stationery and Printing e.g Letterhead, Visiting cards, etc.Pool cars Repair and Maintenance Utility Bills PaymentsJOB ACCOUNTABILITYAdministration Assignment : Identifying, Developing, Ordering and Maintaining Stock of office items.Additional Responsibilities like, Security Systems, Consumables, Telephones Connectivity and Allied Matters.Printing of daily usage stationery like letterheads, business cards, etc.Vendor dealing, outdoor assignment .Transportation and generator , record keeping etc.Support to the department for official assignment and regular activities.

Office Administration.• Provide general and administrative support for the department• Operate corporate system to process payments, purchase requisition and new supplier registration• File and maintain organizational documents, records and reports• Prepare responses to correspondence containing routine enquires• Administer the insurance plans for the office, furniture and fittings etc• Manage rental lease including renewal etc• Act as main point of contact for all office administration, office security, including access cards• Plan and prepare the office operational budget and monitor the operational expenses• Responsible for the general administration ofo Master key managemento Access and name cards for the employeeso Office stationery and office equipment• Responsible for accurate database management ofo Intranet Updateso Offices and Internal Extension contact listo Travel Scheduleo Vendor/Supplier databaseso Archiving facilityResponsibilities At Projects.• All kinds of purchase procedures representative. • Cost controlling of the project.• Controlling of All Site Documents, Drawings, etc.• Keeps update record of attendance Time Sheet for all site labor and officer. • Administration and controlling of site activities as per project work schedules .• Imprest handling of the project .• Prepare cash voucher and cash pages and deal in all kinds of site expense.• Prepare All Project Invoices and Follow Up Receivables.• Discussion and approval of invoices submittals to client.• Control of store and warehouse.• Prepare Invoice and follow up for receivable of the project.• Prepare labor salaries.• Prepare Subcontractor Payment Details.• Prepare RR,MIR,MR.• Site Mobilization and De-Mobilization.• Prepare Contract Letters and Contract Extension Letters. • Arrange of vehicle as per requirement.• Arrange of Labour Accommodation and Solved all Matter Related Labour.

Commercial Officer/site AdministratorSiemens Pakistan Engineering Co.LTD on below mention projects.• DHA RAHBAR PROJECT PH-I,II Underground Electrification & Overhead work• Tetra Pak Lahore-2 Project.(Electrical, Fire & Security, BMS Work )• Bulleh Shah Paper Mill Kasur (Packages). • Century Paper Mill Bhai Pehru.• Maple Leaf Cement Factory.• Branch Office Siemens Pakistan Engineering. Co. Ltd Lahore.Responsibilities At Projects.Facility Management• Responsible for planning, execution and supervision of all facilities management and operational activities• Act as the initial point of contact to regulatory bodies on audits and regulatory bodies on audits and regulatory matters pertaining to facility maintenance and upkeep• Manage and liaise with vendors on office equipment, facilities and security matters• Managing cleaning contracts• Maintenance and updates of all office facilities, ie fire plans, air-con, electrical• Establish a systematic and cost effective inspection and maintenance program and devise detailed checklist for inspection• Put in place a thorough system for monitoring of costs incurred in the maintenance of premises• Liaise and work closely with contractors to keep the project in a good state and in compliances if all rules and regulations• Review repair and maintenance contracts and ensure services delivered conform to the provisions of the contract• Ensure regular inspections are carried out and implement effective preventive maintenance program• Work with the relevant agencies on safety issues relating to facilities.• Coordinate investigation on accidents relating to facilities where requires• Coordinate with the Fire Warden and First Aiders in the event of fire or building facilities breakdown or emergency response• Monitor and access contractor's performance and how the standard of work can be improved• Carry out routine security audit, performance reviews and proposing improvements.